Valeriane (Valerie) Costa

Work Preference

Work Type

Part TimeContract Work

Summary

Experienced Executive/Personal Assistant providing comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.

Overview

14

years of professional experience

Work History

Office Manager/Personal Assistant

Dodaro Architects LLC

Old Greenwich, CT

08.2025 - Current

Managed domestic and international travel arrangements and detailed itineraries
Oversaw complex personal and executive calendars; scheduled meetings and appointments
Maintained and organized confidential personal and professional documentation
Provided comprehensive administrative support, including correspondence and record management
Served as point of contact between clients, executives, and internal teams
Coordinated with vendors, contractors, and departments on scheduling and project requirements
Attended meetings, recorded notes, and tracked action items to ensure follow-through
Managed multi-line phone systems, routed calls, and handled customer inquiries
Organized mail, shipments, and inventory; restocked supplies and processed purchase orders
Developed and maintained spreadsheets, databases, and presentations to support leadership
Managed Google Workspace shared drives and digital filing systems
Implemented improved filing and administrative procedures to increase efficiency
Maintained discretion and confidentiality in handling sensitive information
Provided personal assistant support, including errands, transportation coordination, and household management
Processed payroll using Paychex and maintained accurate payroll records

Executive/Personal Assistant/Office Manager

TP Greer Architects, LLC

New Canaan, CT

11.2021 - 07.2025

Arranged domestic and international travel plans and itineraries.
Oversaw personal and professional calendars and coordinated appointments for future events.
Maintained appropriate filing of personal and professional documentation.
Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Displayed absolute discretion at handling confidential information.
Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.
Used discretion when handling confidential information.
Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
Attended meetings, took notes and tracked action items.
Served as point of contact between clients and managerial staff.
Kept detailed track of household and maintenance inventory and schedules.
Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Maintained and organized all shared drives, documents and spreadsheets in Google Workspace.
Worked with senior management to initiate new projects and assist in various processes.

Executive Assistant

AV Concepts, LLC

Darien, CT

01.2018 - 11.2021

Handled confidential and sensitive information with discretion and tact.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Organized and coordinated conferences and monthly meetings.
Processed travel expenses and reimbursements for executive team and senior management group.
Screened calls and emails and responded accordingly to support executive correspondence.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Developed and maintained automated alert systems for important deadlines.
Filed paperwork and organized computer-based information.
Updated and maintained confidential databases and records.

Events Manager

LockCity Brewery, LLC

Stamford, CT

07.2017 - 08.2021

Managed administrative logistics of events planning, event booking, and event promotions.
Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
Solicited feedback from clients to assess event success and uncover opportunities for improvement.
Coordinated florists, photographers, and musicians for events.
Generated ideas to enhance and expand current event offerings.
Oversaw preparation and management of event budgets to deliver at or below projected costs.
Coordinated with sales and marketing teams to publicize and promote events.
Negotiated with vendors to achieve most favorable terms.
Produced detailed proposals for events to document timelines, suppliers and budgets.

Personal Assistant

Private Family Employer

Stamford, CT

06.2016 - 09.2017

Oversaw personal and professional calendars and coordinated appointments for future events.
Maintained appropriate filing of personal and professional documentation.
Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Displayed absolute discretion at handling confidential information.
Used discretion when handling confidential information.
Kept detailed track of household and maintenance inventory and schedules.
Maintained entire family's schedule and organized events.
Identified needs and coordinated plans for travel and out-of-town functions.
Coordinated appointments with medical professionals.

Family Support Assistant

Webb Family

Old Greenwich, CT

09.2011 - 05.2016

Managed full household operations, including maintenance schedules, vendor coordination, and inventory management
Oversaw family and children’s calendars, scheduling appointments, school events, and extracurricular activities
Provided daily childcare support, including school drop-offs/pickups and transportation to activities
Coordinated with schools, service providers, and contractors to ensure smooth household operations
Maintained organized household documentation, records, and schedules
Managed household supplies and processed purchase orders as needed
Handled confidential family information with discretion and professionalism
Assisted with errands, mail management, and general household logistics.
Meal preparation

Education

Bachelor of Arts - Business Adminstration

Evangelical University

08.2000

Skills

Resourcefulness
Travel Coordination
Effective Communication
Problem Solving
Microsoft Office (Word/Excell/Outlook)
Google Suite (Gmail/Google Docs/Google Sheets)
Dropbox
Office Management
Invoice Processing

Project Oversight
Customer Service
Project Planning
Zooms/Teams/Googlemeet
Scheduling
Meeting Planning
Administrative Support
Social Media Management

Languages

English

Full Professional

Portuguese

Native or Bilingual

Spanish

Limited Working

Certification

Interior Designs from NYIAD

Websites

https://www.valcostadesigns.com/

Work Availability

monday

tuesday

wednesday

thursday

friday

saturday

sunday

morning

afternoon

evening

swipe to browse

Interests

Arts, Music, Social Media, Movies, Yoga, Pilates

Accomplishments

Personal & Community Leadership

Proud parent of three children, dedicated to raising kind, responsible, and community-minded individuals
Led school-wide fundraising initiatives, including organizing and executing the largest annual school carnival for three consecutive years
Directed Yearbook Committee, overseeing content planning, design coordination, deadlines, and production
Collaborated with school administrators, vendors, and parent volunteers to successfully execute large-scale events

Timeline

Office Manager/Personal Assistant - Dodaro Architects LLC