Vanessa Avalos
Dallas,TX
Summary
Organized and reliable professional with experience in administrative support, scheduling, and office coordination. Skilled in managing communications, maintaining accurate records, and ensuring smooth daily operations. Known for attention to detail, problem-solving, and a collaborative approach.
Overview
8
8
years of professional experience
4042
4042
years of post-secondary education
Work History
Controlled Substance Documentation Specialist
Inmar Intelligence
Grand Prairie, USA
05.2024 - Current
- Maintained confidentiality and accuracy while handling sensitive data and documentation.
- Researched and analyzed regulatory requirements, ensuring timely report submission.
- Prepared and processed over 200 time-sensitive client forms daily, coordinating shipments and meeting strict deadlines.
- Managed and updated tracking spreadsheets to monitor compliance and maintain organized records for audits.
Processor
Inmar Intelligence
Grand Prairie, USA
12.2021 - 05.2024
- Accurately entered and organized data while maintaining compliance with standard procedures.
- Adapted quickly to evolving processes and guidelines while consistently achieving high productivity, scanning and processing over 5,000 items per week with accuracy and efficiency.
- Trained and supported 10 new team members, ensuring smooth onboarding and consistent operations.
- Collaborated effectively with cross-functional teams to enhance workflow efficiency and achieve departmental goals.
Front Desk Receptionist
Lee Medical Clinic
Irving, USA
07.2019 - 11.2019
- Welcomed and checked in an average of 15+ patients daily, ensuring all intake forms and HIPAA privacy notices were completed accurately.
- Scheduled and coordinated appointments and meetings to ensure smooth daily operations.
- Resolved patient grievances regarding wait times or billing discrepancies with empathy and professionalism.
- Coordinated patient referrals to specialists, ensuring all necessary medical records and authorizations were transmitted securely.
Independent Babysitter
Self-Employed
Dallas, USA
01.2018 - 07.2019
- Provided childcare for multiple families, managing schedules, routines, and ensuring safety.
Education
Associate of Applied Science -
Mountain View College
Dallas College
Skills
- Teamwork & Collaboration
- Time-Management & Multi-tasking
- Data Entry & Recordkeeping
- Employee Training
- Bilingual (English & Spanish)
- Microsoft Office Suite
- Google Workspace
- Scheduling & Calendar Management
- Communication & Customer Service
- Attention to Detail & Confidentiality
Timeline
Controlled Substance Documentation Specialist
Inmar Intelligence
05.2024 - Current
Processor
Inmar Intelligence
12.2021 - 05.2024
Front Desk Receptionist
Lee Medical Clinic
07.2019 - 11.2019
Independent Babysitter
Self-Employed
01.2018 - 07.2019
Associate of Applied Science -
Mountain View College
Dallas College