Vanessa Grimaldi

• Develop and maintain long-term relationships with key clients and stakeholders for sustained growth and customized support needs.
• Negotiate prices, terms of sale and service agreements..
• Achieve established KPI for company, regional team and individual performance through teamwork and focus on customers.
• Manage all aspects of 15 accounts, from ensuring each client received personalized attention to handling all AR / AP issues as well.

• Responsible for planning, coordinating, budgeting, and supervising construction projects from development to completion for all accounts up to $10M.
• Prepare, proposals, bids / contracts, and negotiating revisions while working with internal contracts teams as needed.
• Provide oversight for all phases of construction, including safety, staffing, and ensuring contract documents are being followed and work is on schedule and within budget.
• Foster strong partnership with owner to help the firm continue building on their 80% repeat business with current clients.

(Supported EVP, SVP of Creative at Estee Lauder/CFO of IT at Wells Fargo)

• Handled all logistics for internal/domestic travel (visas, car service, hotels, agendas) catering for on and off site meetings, and event planning for Board of Directors and C-Suite Executives.
• Proactively identified and resolved scheduling conflicts while creating request materials for designing, drafting, and editing; prepared visually appealing PowerPoint presentations and other relevant materials using appropriate branding and managed iteration and version control.
• Conducted research, located, assembled, edited, and summarized relevant material and data as requested by team for various purposes, such as packaging, photo shoots, confidential meetings, and other purposes.
• Led the IT relationship within the Information Technology organization for the region and functioned as a primary point of contact for the business for IT topics, projects, and support.

• Provided technical, administrative, and training expertise in areas.
• Compiled complex productivity/efficiency reporting and KPI analysis in order to provide business intelligence and strategic decisions.
• Created and implemented training plans that include field operations, logistics management, and facility renovations and upgrades.
• Established standard operation procedures for the implementation of equipment maintenance, supply, and logistics in an operational environment.

(Supported CMO, EVP, Customer Interoperability, Product Manager, Designers, User Researchers, Technical Program Managers and Software Engineers)

• Managed executives’ calendars, scheduled meetings, appointments, and events; tactfully triaged meeting requests based on priority; collected agenda items and made executives aware of prep materials; arranged travel in accordance with executives’ preferences; kept executives on time throughout the day.
• Processed reimbursements; took minutes during meetings; arranged catering and other logistics; assisted with onboarding.
• Liaison for all administrative functions for all scrum, technical, leadership, board of directors, principals, consultants and key managers.

(Supported Chairman, Global Portfolio Mgt UHNW Private Banking / backup: EMEA, APAC, LATAM)

• Provided high-level administrative support: heavy calendar management, scheduled international meetings, coordinated international and domestic travel, all expenses and handled correspondence.
• Organized and prepared materials for meetings, took minutes, and followed up on action items.
• Identified cost-saving opportunities by performing thorough reviews of expense accounts and vendor contracts.
• Prepared comprehensive briefing materials for meetings, enabling informed decision-making by the Chairman and team.

(Supported Head of US Oncology & Neurology Sales and team)

• Supported senior executives and 16 sales teams by managing calendars, travel, logistics, and meetings.
• Reduced departmental overspending by 15% through budget analysis and allocation.
• Ensured compliance with the Sunshine Act and state laws, reducing violations by 40%.
• Streamlined employee onboarding for over 100 new hires, handling SOPs, I-9s, recruiting logistics, and IT issues .