Vanessa Perez
Elk Grove Village,IL
Summary
Motivated AP Specialist with a strong background in accounting and finance. Possess key strengths in managing accounts payable, processing payments, and reconciling invoices. Known for accuracy, efficiency and ability to improve systems for better financial reporting. Contributed significantly to cost-saving initiatives at previous workplaces by identifying process improvements in the AP department.
Focused Payroll Specialist known for handling job tasks with poise. Highly trained in all aspects of payroll and considered dedicated team player. Looking to take on a new role with a company where attention to detail and all types of personalities will be appreciated.
Overview
14
14
years of professional experience
Work History
Payroll & AP Specialist
Sedgebrook
Lincolnshire, USA
04.2023 - Current
- Compile payroll data such as garnishments, deductions, status changes. Etc
- Transfer electronic time clock data and review for completeness
- Processed bi-weekly payroll in UKG and Oracle HCM Cloud. Print checks, make direct deposit transfers, do payroll balancing, Tax payments, and make Journal entries
- Accurately calculate necessary payroll for all state/ federal taxes
- Run all payroll reports (make any necessary changes)
- Balances my Payroll Reconciled
- Close out payroll before the deal line and upload to ADP
- Review accounts payable for accuracy
- Posts invoices into oracle accounting system
- Generate accounted payable check
- File paid and unpaid invoices and statements
- Reports in a timely/ accurate manner all sales and use taxes
- Process all bank deposits: write up related journal entries
- Clear cashed checks
- Reconciled Fifth Third Bank accounts
- Completed monthly Balancing Spreadsheets (Assets, Liabilities, entrance fees, etc.)
- Maintained up-to-date vendor files including contact information, payment terms, account balances.
- Worked closely with other departments to ensure accurate coding of invoices prior to processing payments.
- Researched discrepancies in accounts payable documents and communicated with vendors to resolve issues.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Prepared and processed payroll.
- Received and recorded cash, checks and transfers.
- Handled bi-weekly payroll services for company employees.
- Processed payroll for over 500 employees bi-weekly, ensuring accuracy of pay and deductions.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Reconciled monthly benefit statements from vendors to ensure accuracy of information in the payroll system.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Processed garnishments, child supports, and levies in accordance with federal and state laws.
- Coordinated with HR to ensure accurate employee data for payroll processing.
Payroll Representative
Advocate Aurora Health
Downers Grove, USA
10.2022 - 08.2023
- Processes earnings and deduction transactions following Advocate Aurora Health Cares established pay policies and procedures.
- Establishes and maintains employee payroll records in compliance with established policies and standards.
- Accurately processes payroll entries to ensure correct employee payments.
- Provides support for time editors in performing edits, reporting, and employee.
- Reconciles and audits leave of absence documentation, making appropriate entries into the time & attendance and Workday payroll system.
- Enters maintenance in Workday, including pay line entries, garnishments, general deductions, leave accrual adjustments, travel advances, additional pay, and W-4 information.
- Works with the Human Resource Service Center through the Workday Case Management system to assist managers and employees with payroll-related questions.
- Works with accounting personnel to reconcile payroll general ledger account discrepancies to include suspense items.
- Prepares accounts payable payment requests and related documentation for proper payroll distributions to vendors (taxing authorities, wage assignment agencies, general deduction vendors).
- Reviews and audits employee business expense reimbursement requests.
- Processes employee travel advances.
- Sorts and distributes mail, scans files into storage system, and orders supplies.
- Prepared tax documents such as W-2s, 1099s, 941s and other forms.
- Verified timesheets, calculated wages and ensured accuracy of deductions.
- Managed employee garnishments, bonuses, advances and other payments.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Processed garnishments, child supports, and levies in accordance with federal and state laws.
Payroll Clerk
First Transit
Melrose Park, USA
12.2021 - 10.2022
- Ran all reports for all the bus drivers that worked that day through the Citrix workspace.
- Clear and clean all reports out.
- Input hours that are missed punched on ADP Etim. Checking all employees clocked in and out.
- Summit and review hours on payroll, for drivers/ dispatcher/ call center such as regular hours, vacation hours, sick days etc.
- Daily day, count all cash that came in from the divers summit to the bank.
- Assists with month close.
- Worked on my daily billing file on excel – added time the driver started to all the drop off they made on their shift.
- Tracked vacation accruals and personal leave balances for each employee.
- Managed year-end closing process by ensuring timely filing of applicable forms and documents.
- Compiled data from timesheets and other records to determine hours worked and pay rate.
- Performed reconciliation of payroll accounts on a regular basis.
- Gathered timesheets to prepare weekly payroll data for processing by payroll coordinator.
Front Desk Receptionist/ Accounts Payable/bookkeeping
Lathrop Chicago
Chicago, USA
05.2018 - 09.2020
- Upon arrival front desk receptionist fulfills clerical duties including scheduling appointments, maintaining and updating client records, collecting bill payments.
- Articulate written and verbal communication skills with ability to work independently.
- Multi-tasking ability while being efficient and organized in daily operations.
- Greeted and welcomed customers, answered questions, and directed customers to parts of the building.
- Bookkeeping.
- Collect rent payments.
- Responsible for posting customer payments, wire transfers and inter-company invoicing.
- Monitored payments due from residents and promptly contacted residents with past due payments.
- Responded to customer inquiries via phone, email, and in person.
- Answered incoming calls, redirected callers to the appropriate personnel or department and took messages as needed.
- Prepared conference rooms prior to meetings by arranging furniture layout, setting up audio-visual equipment and ensuring refreshments are available if required.
- Reconciled daily financial transactions against cash receipts at the end of each day's business activity.
- Processed payments from customers using a variety of payment methods including credit cards, checks and money orders.
Accounting Clerk
Cash Car outlet/ Total Finance
Chicago, IL
05.2015 - 01.2017
- Researched and communicated all resolutions directly with members.
- Process any necessary adjustments or credits.
- Apply daily cash receipts to member accounts and prepare a daily bank deposit.
- Participate in the month-end GL closing process.
- Prepare and send detailed member billing statements monthly.
- Monitor and report on outstanding and overdue AR balances.
- Accounts monthly, including balance sheet and income statement accounts, and prepare journal entries for corrections needed.
- Prepare bank wire transfers.
- Prepare monthly financial reports.
- Develop a thorough understanding of the accounting system.
- Assists with month- and year-end closing, as well as year-end audit.
- Assists with financial statement preparation and analysis across multiple entities, including booking of intercompany transactions and consolidated financial statement preparation.
- Recommends financial actions by analyzing accounting options.
- Maintains accurate Balance Sheet account reconciliations (including credit cards and bank reconciliations) supported by detailed backup.
- Manage cash daily and reconcile weekly.
- Verified accuracy of vendor invoices against purchase orders before entering into system for payment processing.
- Prepared bank deposits by compiling data from cashiers.
- Reviewed accounts payable ledgers for accuracy and completeness prior to payment processing.
- Assisted with the preparation of month-end close activities including journal entries, reconciliations, accruals.
- Resolved customer inquiries regarding bills and payments.
- Reconciled bank statements to ensure accuracy of financial records.
Night Audit Supervisor
The Tremont Chicago Hotel
Chicago, USA
04.2013 - 09.2015
- Manage front desk tasks for 135-rooms.
- Registered guest, greet all guest in a courteous professional manner, logged requests and issued room keys.
- Processed guest payments for room charges and phone charge.
- Balanced all rebates and other miscellaneous charges.
- Recommend dining and entertainment options for gust in the Chicago area.
- Delivered requested items to guests rooms.
- Ran night audit report.
- Balanced out all paper work after the night audit has been run.
Experience CSR
PLS Currency Exchange
Chicago, USA
02.2011 - 07.2012
- Highly skilled in cashing checks, accepting deposits and loan payments, and processing withdrawals.
- Functional knowledge of performing specialized tasks such as personal money order.
- Able to record all transactions in a prompt and efficient manner.
- Hands on experience in providing exceptional customer service and resolving clients’ accounts issues.
- In depth knowledge of examining instruments for endorsements and verification purposes.
- Proficient in using computers and other office equipment.
- Bilingual – English and Spanish.
- Maintain contact with clients regarding cash and checking services.
- Handle deposits, withdrawals, money orders, cashier and travelers’ checks.
- Opening and closing the store.
- Train new employees.
- Handle 2-3 drawers at a time.
- Coverage of the day-to-day Operation.
Education
GED -
Skills
- Microsoft Office
- Internet searches
- Troubleshooting computer software
- Troubleshooting computer hardware
- Light Speeds
- Galaxy
- Verbal communication
- Written communication
- Typing speed 55 words per minute
- Payroll administration
- Accounts payable
- Data entry
- Financial reporting
- Vendor management
- Bank reconciliation
- Problem solving
- Effective communication
- Time management
- Team collaboration
- Cash flow forecasting
- Audit support
- Invoice processing
- Expense reporting
- Month-end closing
- Petty cash management
- Cash flow analysis
- Vendor relations
- Entry recording
- Problem resolution
- Payment coding
- Payroll processing
- Account reconciliation
- Bank reconciliations
- Team building
Timeline
Payroll & AP Specialist
Sedgebrook
04.2023 - Current
Payroll Representative
Advocate Aurora Health
10.2022 - 08.2023
Payroll Clerk
First Transit
12.2021 - 10.2022
Front Desk Receptionist/ Accounts Payable/bookkeeping
Lathrop Chicago
05.2018 - 09.2020
Accounting Clerk
Cash Car outlet/ Total Finance
05.2015 - 01.2017
Night Audit Supervisor
The Tremont Chicago Hotel
04.2013 - 09.2015
Experience CSR
PLS Currency Exchange
02.2011 - 07.2012