Vanessa Portillo
Port Lavaca,TX
Summary
Results-driven and detail-oriented Business Administrator with extensive experience in accounting, payroll, HR, and safety operations. Skilled in financial transactions, records management, account reconciliation, and report preparation. Expertise in developing and implementing safe operational procedures and maintaining health and safety standards. Adept at improving office efficiency, training staff, and fostering a collaborative work environment. Seeking an opportunity to apply my diverse skills for continued professional growth and organizational success.
Overview
24
24
years of professional experience
Work History
Substitute Teacher
Calhoun ISD
Port Lavaca, Texas
10.2025 - Current
- Delivered engaging lessons aligned with curriculum standards to foster student learning and participation.
- Adapted instructional materials to meet diverse student needs and promote inclusivity in the classroom.
- Managed classroom behavior effectively, ensuring a positive and conducive learning environment.
- Collaborated with teachers to support lesson plans and enhance educational outcomes for students.
- Implemented assessments to evaluate student progress and provided constructive feedback for improvement.
- Developed strategies to reinforce classroom management techniques, promoting respect and cooperation among students.
- Followed classroom plans left by class teacher to continue student education and reinforce core concepts.
- Upheld classroom routines to support student environments and maintain consistent schedules.
- Developed strong rapport with students through consistent encouragement and support, fostering a positive learning atmosphere conducive to academic growth.
- Repeatedly requested as substitute teacher by teachers based on excellent past referrals and trusted performance.
- Supervised lunchroom and recess activities.
- Promoted a collaborative learning environment through group projects and peer-to-peer activities, fostering teamwork and communication skills.
- Provided support to special education students in inclusive classrooms, developing accommodations and modifications to meet their unique needs.
- Maintained detailed records of student attendance, assignments, and progress for seamless transition back to regular teachers.
Executive Assistant
The Alchemy of Real Estate
Houston, TX
11.2015 - 11.2024
- Managed day-to-day operations including scheduling meetings and coordinating travel for CEO and senior management.
- Prepared and processed business correspondence, handled phone/email inquiries, and maintained office supply levels.
- Developed and maintained both physical and digital filing systems to organize records, reports, and documents.
- Assisted with budgeting and expense tracking, and facilitated reimbursement requests.
- Ensured effective office functioning by organizing meetings and managing office logistics, including catering and supplies.
Safety, HR & Travel Coordinator
American Block
Houston, TX
02.2011 - 09.2015
- Coordinated daily safety walk-throughs and training sessions (forklift and crane operators), ensuring compliance with OSHA standards.
- Managed employee drug testing, physicals, and background checks, while assisting with new hire onboarding.
- Supported Accounts Payable/Receivable functions using Global Shop and managed customer service inquiries.
- Organized monthly safety meetings and maintained safety equipment and MSDS records.
- Coordinated travel arrangements for employees and ensured safety orientations were conducted for new hires.
Accounts Payable Clerk
Centergy International
Houston, TX
03.2008 - 01.2010
- Performed account reconciliation, ensuring the accuracy of financial records and preventing discrepancies.
- Processed vendor invoices and payments promptly, maintaining compliance with company policies and accounting standards.
- Worked closely with internal departments to ensure accurate billing and reporting.
- Updated and maintained accounting procedures, ensuring consistency and compliance.
Administrative Manager
Access Security Systems
Houston, TX
12.2002 - 03.2008
- Managed accounts receivable and payable, including invoicing and reconciliations, using QuickBooks Pro.
- Coordinated payroll processing and HR functions, ensuring timely and accurate compensation for all employees.
- Provided administrative support such as answering phones, scheduling meetings, dispatching, and office supply management.
Education
High School - undefined
Aldine High School
Houston, TXSkills
- Accounting & Finance: Account Reconciliation, Accounts Receivable/Payable, Payroll, QuickBooks
- Safety: Forklift & Crane Certification, Safety Training, MSDS Compliance, OSHA Regulations
- Administrative: Calendar Management, Travel Coordination, Office Management, Customer Service
- Technology: MS Excel, MS Word, MS Outlook, QuickBooks, Global Shop, Ten-Key by Touch
- Classroom management
- Adaptable
- Relationship building and management
- Student engagement
- Positive reinforcement
- Behavior management
- Classroom organization
- Group and individual instruction
- Verbal and written communication
- Creativity in teaching
- Lesson plan implementation
- Complex Problem-solving
- Disciplinary procedures
- Elementary education
- Special education
- Multi-subject instruction
- Student tutoring
- Student records management
- Activity management
- Multitasking and organization
Core Competencies
- Accounting & Finance: Account Reconciliation, Accounts Receivable/Payable, Payroll, Budgeting, Financial Reporting
- Safety & Compliance: OSHA Regulations, Safety Training, Forklift/Crane Certification, Accident Reporting, MSDS Management
- Administrative Support: Calendar Management, Travel Coordination, Office Management, Correspondence Handling
- Technology & Tools: MS Excel, MS Word, MS Outlook, QuickBooks, Global Shop, Ten-Key by Touch, Document Management
- Communication: Effective verbal and written communication, Team Collaboration, Client Relations
- Problem-Solving & Organization: Multitasking in high-pressure environments, Process Improvement, Data Management
Languages
Spanish
Native or Bilingual
Timeline
Substitute Teacher
Calhoun ISD
10.2025 - Current
Executive Assistant
The Alchemy of Real Estate
11.2015 - 11.2024
Safety, HR & Travel Coordinator
American Block
02.2011 - 09.2015
Accounts Payable Clerk
Centergy International
03.2008 - 01.2010
Administrative Manager
Access Security Systems
12.2002 - 03.2008
High School - undefined
Aldine High School