Vanessa Rios
Elizabeth,NJ
Summary
Seasoned Grant Coordinator offering 8 years of experience in grant leadership positions. Focused on building and enhancing relationships with PI's, internal and external personnel, meeting service needs and deadlines. Maintaining smooth administration of all grant department operations. Desire growth-oriented position in dynamic, fast-paced environment. Experience in various grant submission systems, Huron Education, Proposal Central, Grants Connect and many more.
Overview
16
16
years of professional experience
Work History
Grant Coordinator
Rutgers University- Cancer Institute Of New Jersey
05.2021 - Current
- Review Sponsor guidelines and create checklist of key requirements
- Notify RSP, CINJ Finance and PI research and administrative support team re: deadlines and requirements
- Contact and collaborate with partner institutions to secure all necessary subcontract documentation
- Coordinate budget preparation, obtain institutional signatures, prepare Sponsor administrative forms
- Review/edit all application documents (if review deadline is met)
- Complete final submission package, upload final documents and forms, submit to Sponsor
Grant Program Coordinator, Program Assistant
Pediatrics
01.2017 - 05.2021
- Prepares pre-award budgets to meet sponsor-RFP/RFA and university guidelines, project expense forecasts, account reconciliations, post-award close-outs
- Maintains familiarity with university, grants management and accounting principles, and makes recommendations for unit policies and practices consistent with the expectations of grant funders, the university and various stakeholders
- Works hand in hand with management and Principal Investigators to develop departmental strategies
- Manages program budgets and prepares sponsored program proposal submissions; approves and tracks account and award expenditures; Forecasts, analyzes and reconciles F&A return; manages close-outs of at fiscal year-end project accounts and non-sponsor project accounts as needed
- Ensure all business transactions are reasonable, appropriate, and necessary
- Able to problem solve with an understanding of mission, vision, role, and goals of the business unit
- Initiates and responds to specific requests for information from various university departments such as Grant Accounting, Office of Research and Sponsored Programs, Pediatric Business Office, university payroll as well as funders and partner organizations
- Coordinates purchasing, personnel, and policy guidelines within university and sponsored programs
- Assist with budget proposals and modifications
- Performs the department’s administrative functions related to facilities, human resources, event-planning, purchasing, and communications including marketing materials and website development.
Program Assistant/Grant Assistant
Rutgers Robert Wood Johnson Medical School, Department of Pediatrics, Infectious Disease
08.2015 - 08.2017
- Prepares pre-award budgets to meet sponsor-
- RFP/RFA and university guidelines, project
- Expense forecasts, account reconciliations, post-award close-outs
- Ensure all business transactions are reasonable, appropriate and necessary
- Able to problem solve with an understanding of mission, vision, role, and goals of the business unit
- Initiates and responds to specific requests for information from various university departments such as Grant Accounting, Office of Research and Sponsored Programs, Pediatric Business Office, university payroll as well as funders and partner organizations
- Conducts HR functions including completing Job Descriptions, Justifications and screening applicants in ROCs, and coordinating travel for candidates and staff.(Department of Medicine)
Program Grant Assistant
Rutgers New Jersey Medical School, UPA, Neurological Surgery
03.2014 - 08.2015
- Chairman of Neurosurgery
- Assistance in grant preparation
- Prepared and generated reports and tables
- Initiating and completing of request for check and travel reimbursements
- Utilize software to collect and enter data, generate reports, and facilitate data analysis, as requested
- Assisted in gathering of faculty recruitment packet
- Maintaining Checklist of FRP documents; cover letter of justification/recommendation to appointment/hire, ensuring that all the information on the cover letter included search committee names, total number of applicants, number interviewed, justification as to why the candidate is top choice, lists of any other interviewed candidates and notation of what was lacked during the process, ensuring that recommended salary is also included
- Assisting with Second Choice document gathering or reposting of faculty position if candidate declines
- Responsible for data management
- Keep data current, design data
- Complete Management of Academic, Administrative, and Clinical schedule
- Organizing and Planning Staff and Faculty meetings
- Authorization of Surgical and Radiology procedures.
Child Health Program, Administrative Staff Assistant
Rutgers School of Nursing
12.2008 - 02.2012
- Payroll and Medical Leave of Absence)
- Responsible for providing complex administrative support to the Senior Business Manager of the FXB Center-/Child Health Program and as needed for the other directors of the Program
- Provided training and orientation of new staff
- Initiating and completing of request for checks and travel reimbursements
- Provided support in managing supply inventory, and ordering in Market Place
- Responsible for the payroll of 400+ employees in CHP statewide
- HR Liaison
- Medical Leave of Absence/ FMLA
- Extensive experience in Word, Excel, Access, Banner and other programs
- Prepared and generated reports and tables
- Maintained confidential records and files
- (Evaluations, credentials etc.)
- Provide general support with planning of activities throughout the program as needed.
Business Office, Head Financial Cashier Student
University of Medicine and Dentistry
01.2008 - 12.2008
- Accounts, Grant Data Entry
- Oversaw and coordinated office staff with data compilation and responsible for the accuracy of data processing
- Responsible for the entry of University Grants in Banner System
- Enter and update student information and Accounts receivable of student payments, loans and grants into the Banner system
- Responsible for placing student accounts on hold for non-payment
- Via Report Library
- Responsible for overseeing and coordinating the gathering and input of all pertinent data as necessary for accurate completion of grant applications
- Assisted in training of new personnel
- Initiating and completing of request for checks and travel reimbursements
- Provided administrative and general office support as required by the department
Education
Science Degree - Business Administration and Computer Science
Associate - Applied
Union County College
Skills
- Coordinating Applications
- Grants Coordination
- Grant Submissions
- Writing and Editing
- Contract Closeouts
- Accounting Cycle
- Accounting Procedures
- Purchase Orders
- Proposal Preparation
- Staff Management
- Balance Sheets
- Application Processes
- Local, State and Federal Regulations
Timeline
Grant Coordinator
Rutgers University- Cancer Institute Of New Jersey
05.2021 - Current
Grant Program Coordinator, Program Assistant
Pediatrics
01.2017 - 05.2021
Program Assistant/Grant Assistant
Rutgers Robert Wood Johnson Medical School, Department of Pediatrics, Infectious Disease
08.2015 - 08.2017
Program Grant Assistant
Rutgers New Jersey Medical School, UPA, Neurological Surgery
03.2014 - 08.2015
Child Health Program, Administrative Staff Assistant
Rutgers School of Nursing
12.2008 - 02.2012
Business Office, Head Financial Cashier Student
University of Medicine and Dentistry
01.2008 - 12.2008
Science Degree - Business Administration and Computer Science
Associate - Applied
Union County College
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