Vanessa Smith
Graceville,FL
Summary
Dynamic Office Assistant with a proven track record at Capstone Logistics LLC, excelling in data entry and customer service. Recognized for meticulous attention to detail and effective time management, I enhanced administrative efficiency and supported onboarding processes, fostering a positive workplace culture and ensuring high accuracy in documentation.
Overview
6
6
years of professional experience
Work History
Office Assistant
Capstone Logistics LLC.
Marianna, FL
01.2024 - Current
- Managed daily office operations, ensuring smooth workflow and timely communication.
- Supported document preparation by organizing files and updating databases with accurate information.
- Collaborated with team members to enhance administrative procedures for improved efficiency.
- Provided training to new employees on office protocols and software systems used daily.
- Resolved administrative issues swiftly, contributing to a positive workplace environment and productivity.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
- Improved data accuracy, entering and updating records in database with keen eye for detail.
- Input data into spreadsheets and databases.
- Edited and proofread documents for accuracy and completeness.
- Supported onboarding process for new hires, enhancing their integration into team with comprehensive orientation sessions.
Receiving Clerk
Family Dollar Distribution Center
Marianna, FL
01.2020 - 12.2023
- Received and inspected incoming shipments for accuracy and quality compliance.
- Collaborated with team members to resolve discrepancies between purchase orders and received goods.
- Assisted in training new staff on proper receiving procedures and equipment usage.
- Coordinated with suppliers to address issues related to damaged or missing items promptly.
- Maintained tidy, organized and safe work area to comply with cleanliness standards.
- Regularly reviewed invoices and double-checked orders.
- Compared shipping orders and invoices against contents received to verify accuracy.
- Complied with safety regulations during all receiving tasks, reducing workplace accidents and injuries effectively.
- Ensured timely delivery of materials to appropriate departments, contributing to smooth operations throughout the company.
- Facilitated effective communication between warehouse staff through regular team meetings focused on addressing potential challenges or areas for improvement in the receiving process.
- Boosted customer satisfaction by diligently inspecting all received merchandise for damages or defects before distribution.
- Collaborated with other departments to address any issues or concerns regarding incoming shipments promptly.
- Received incoming shipments, compared contents against associated records and transmitted to proper department.
- Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
- Completed basic mathematical calculations to check weights and dimensions of shipments.
- Rejected damaged items, recorded shortages and corresponded with shippers to rectify issues.
- Supported reporting, accounting and recordkeeping staff with accurate updates regarding shipment information.
Education
High School Diploma -
Slocomb High School
Slocomb, ALNo Degree - Business Administration And Management
George C Wallace Community College
Dothan, ALSkills
Customer service
Positive attitude
Time management
Data entry
Verbal communication
Meticulous attention to detail
Proofreading
Excel spreadsheets
Documentation and reporting
Timeline
Office Assistant
Capstone Logistics LLC.
01.2024 - Current
Receiving Clerk
Family Dollar Distribution Center
01.2020 - 12.2023
High School Diploma -
Slocomb High School
No Degree - Business Administration And Management
George C Wallace Community College