Vanessa Vasquez
San Antonio
Summary
Detail-oriented Administrative Assistant with a proven ability to support senior leadership, manage complex schedules, and coordinate high-level operations with efficiency and discretion. Skilled in calendar management, travel coordination, and communication across departments, ensuring seamless day-to-day business functions. Known for strong organizational abilities, problem-solving skills, and maintaining confidentiality while handling sensitive information. Committed to enhancing executive productivity and contributing to overall organizational success.
Overview
22
22
years of professional experience
Work History
Administrative Assistant to the Director of Student Services
East Central Independent School District
05.2020 - Current
- Under moderate supervision organize and manage the routine work activities of a central administrative department and provide clerical support to a director and other administrative staff members. Essential Job Functions: Assist parents and community members who call student services with concerns or complaints and direct them to the appropriate personnel. Obtain, gather, and organize pertinent attendance data and discipline data. Organize and maintain confidential data. Prepare board reports for the Board meetings. Input purchase orders and assist with budget maintenance for Student Services Department.
Counselor Secretary
East Central Independent School District
11.2019 - 05.2020
- Provide general clerical support including word processing, data entry, filing and file maintenance. Assist counselor(s) with scheduling of meeting and appointments. Receive and distribute incoming mail. Assist with directing incoming calls, take reliable messages, and routing to appropriate staff. Receive, distribute and ensure security and confidentiality of testing materials. Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials. Assist with the preparation of graduation.
Secretary to the Director of Technology
East Central Independent School District
07.2019 - 11.2019
- Prepare correspondence and memos as needed. Maintain computer-based filing as well as standard paper system. Obtain bid pricing and ordering information for hardware, software and supplies. Prepare purchase requisitions, receiving slips and finance memos, process purchase orders for technology department. Submit hardware using the internet. Process orders upon delivery and create associated work orders. Maintain travel records for all department employees and prepare monthly travel reports to Director. Maintain bookkeeping records for all department funds and report campus expenditures to expeditor weekly.
PEIMS Clerk
East Central Independent School District
08.2004 - 06.2019
- Collect and enter attendance and PEIMS data into the established database and verify the accuracy of established procedures. Prepare and print reports, including daily attendance reports, end-of-month reports, end-of-semester reports, and class reports. Greet and direct campus visitors. Assist parents in checking students in/out of school. Maintain visitor log and issue visitor passes using the Raptor system. Assist with directing incoming calls, taking reliable messages, and routing to appropriate staff. Register new students and verify attendance eligibility by validating documents according to district guidelines. Meet deadlines on time.
Education
Business Administration
Palo Alto College
San Antonio, TexasDiploma - undefined
East Central High School
San Antonio, Texas05-2004
Skills
- Time Management
- Teamwork
- Strong interpersonal skills
- Multitasking
- Exceptional organizational skills
- Proactive and self-motivated
- Leadership
- Excellent communication skills
- Attention to detail
Timeline
Administrative Assistant to the Director of Student Services
East Central Independent School District
05.2020 - Current
Counselor Secretary
East Central Independent School District
11.2019 - 05.2020
Secretary to the Director of Technology
East Central Independent School District
07.2019 - 11.2019
PEIMS Clerk
East Central Independent School District
08.2004 - 06.2019
Diploma - undefined
East Central High School
Business Administration
Palo Alto College