VALERIE GARCIA
Lehi
Summary
Executive Administrative Assistant with 10+ years of experience supporting district-level leadership in K-12 education, including Directors, an Associate Superintendent, and interim support to a Superintendent. Proven strength in executive office operations, grant administration support, budget development and tracking, purchasing, calendaring, meeting coordination, and confidential records management. Recognized for accuracy, discretion, and keeping high-accountability offices organized and running smoothly.
Overview
15
15
years of professional experience
Work History
Executive Administrative Assistant, Director of Student Wellness Services
Canyons School District
Sandy
01.2022 - Current
- Provide executive-level support to the Director of Student Wellness Services and two Program Administrators, coordinating meetings, documentation, and follow-up for department operations.
- Record meeting minutes for leadership and department meetings.
- Support grant administration for 8-10 grants at a time, including gathering program data, developing and managing grant budgets, entering applications in Utah Grants, and tracking approvals and documentation.
- Manage department budgets, purchase orders, invoices, stipends, and reimbursements in alignment with district policies and timelines.
- Coordinate executive calendars, meetings, travel, and logistics for leadership and district initiatives.
- Maintain highly confidential personnel, student, and program records with discretion and accuracy.
- Manage hiring and onboarding documentation in partnership with Human Resources.
- Track deadlines, priorities, and required documentation for department projects and leadership requests.
Executive Administrative Assistant, Associate Superintendent
Salt Lake City School District
Salt Lake City
09.2021 - 01.2022
- Delivered high-level administrative support to the Associate Superintendent by coordinating schedules, screening incoming calls, and managing daily executive office operations.
- Helped coordinate Board of Education and leadership meetings, including scheduling, materials, and logistics.
- Prepared materials and coordinated travel and logistics for leadership meetings, district initiatives, advisory committees, town halls, and district events.
- Served as a primary point of contact for stakeholders, parents, and city officials, ensuring timely, professional communication.
- Recorded meeting minutes for leadership meetings and committees.
- Provided interim administrative support to the Superintendent during a staffing transition and assisted with onboarding and training the newly hired assistant.
- • Trained a district-level administrative assistant, supporting onboarding and transition into the role.
• Supported the district foundation department with coordination of district-wide events and initiatives.
Administrative Assistant, Director of Child Nutrition
Salt Lake City School District
Salt Lake City
08.2019 - 09.2021
- Supervised team of five office staff, ensuring efficient daily operations and reliable administrative support.
- Managed end-to-end hiring processes within the department, including I-9 verification, fingerprinting, badge processing, and entry into BusinessPlus.
- Processed payroll in Kronos, ensuring accurate and timely submissions.
- Managed vendor payments and purchase order creation, serving as primary contact for department vendors to ensure timely processing.
- Coordinated with external staffing agencies to support temporary staffing needs.
Administrative Assistant, Elementary Principal
Salt Lake City School District
Salt Lake City
08.2018 - 08.2019
- Managed school budgets, reimbursements, and cash flow, ensuring financial accuracy and timely processing.
- Oversaw student data and registration processes, maintaining accurate records to enhance front office efficiency.
- Managed the Principal's calendar and scheduling, ensuring efficient coordination of meetings and priorities.
- Led office clerks and paraprofessionals, coordinating daily operations to ensure a well-organized front office.
Special Events Coordinator
Latinos in Action
Sandy
08.2017 - 08.2018
- Planned and executed nine large-scale conferences for youth and educators in Utah and Florida, serving 250 to 2,000 attendees per event, including logistics, scheduling, vendor coordination, and on-site execution.
Administrative Assistant
Washington County School District
St. George
01.2015 - 08.2017
- Directed administrative operations for three Special Education preschool offices, streamlining office processes and enhancing support for daily program needs.
- Managed lunch program finances for eight Special Education preschools, ensuring accurate tracking and reporting.
- Assisted with class scheduling and registration, facilitating smooth enrollment and optimizing program operations.
- Provided Spanish translation and interpretation support, including document translation and IEP meeting interpretation.
Administrative Assistant, Director
Tyler Independent School District
Tyler
08.2012 - 12.2014
- Managed professional development portfolio records, ensuring accuracy and compliance through thorough collection, verification, and tracking of employee documentation.
- Assisted in organizing New Teacher Orientation, Professional Development Week, and the Employee Health Fair, including materials preparation and room coordination.
Medical Office Assistant
Family Care Center, CHRISTUS Trinity Mother Frances Health System
Tyler
01.2011 - 08.2012
- Delivered confidential administrative support in medical office, facilitating patient check-in, scheduling, records management, insurance and coding data entry, multi-line phone support, and bilingual assistance for patients and providers.
Education
Interdisciplinary Studies
Southern Utah University
Cedar City, UT01.2019
Elementary Education
Western Governors University
Salt Lake City, UT01.2014
Skills
- Superintendent & District Office Operations
- Executive & Leadership Support
- Board & Leadership Meeting Support
- Budget Development
- Grant Administration
- Confidential Records Management
- Stakeholder Communication
- Microsoft Office
- Google Workspace
- Utah Grants
- Bilingual: English & Spanish
- Executive Calendaring & Scheduling
Languages
- English
- Spanish
Community And School Leadership
- Served as PTA President, leading parent engagement efforts and supporting school-wide initiatives in collaboration with school administration.
- Served as School Community Council Chair, working with school leadership and community stakeholders on school priorities and improvement efforts.
Timeline
Executive Administrative Assistant, Director of Student Wellness Services
Canyons School District
01.2022 - Current
Executive Administrative Assistant, Associate Superintendent
Salt Lake City School District
09.2021 - 01.2022
Administrative Assistant, Director of Child Nutrition
Salt Lake City School District
08.2019 - 09.2021
Administrative Assistant, Elementary Principal
Salt Lake City School District
08.2018 - 08.2019
Special Events Coordinator
Latinos in Action
08.2017 - 08.2018
Administrative Assistant
Washington County School District
01.2015 - 08.2017
Administrative Assistant, Director
Tyler Independent School District
08.2012 - 12.2014
Medical Office Assistant
Family Care Center, CHRISTUS Trinity Mother Frances Health System
01.2011 - 08.2012
Interdisciplinary Studies
Southern Utah University
Elementary Education
Western Governors University