Hi, I’m
Vanessa Vilsaint
Event Coordinator
Queens,NY
Summary
Professional event coordination specialist with proven track record in planning, organizing, and executing successful events. Skilled in vendor management, budget oversight, and logistics. Strong focus on team collaboration and delivering tangible results. Known for adaptability and reliability in high-pressure and changing environments.
Overview
9
years of professional experience
2
Languages
Work History
SAP SuccessFactors
Corporate Event Coordinator
03.2025 - Current
Job overview
- Minimized risk factors by proactively addressing potential concerns before they became critical issues.
- Coordinated travel arrangements for speakers and VIP guests, providing a seamless experience for all participants.
- Spearheaded team collaboration to effectively manage large-scale corporate events, resulting in well-coordinated functions that met all objectives.
Convene
Event Coordinator
10.2024 - Current
Job overview
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Established positive relationships with clients, ensuring their needs were met throughout the event planning process.
Condé Nast
Event Captain
11.2021 - 08.2024
Job overview
- Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Selected and ordered refreshments, decor, and event materials.
Mr. Purple
Private Event Coordinator
01.2020 - 05.2023
Job overview
- Maintained accurate records of all event-related documentation, ensuring a smooth audit process and easy access to information when needed.
- Negotiated contracts with vendors, securing the best possible prices for clients without compromising quality or service levels.
- Implemented creative solutions to address unforeseen challenges during event execution while minimizing disruptions to guests or clients.
Ritz-Carlton
Event Coordinator
02.2017 - 03.2020
Job overview
- Handled crisis management situations promptly, minimizing negative impact on event outcomes and client satisfaction.
- Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
- Coordinated with vendors to deliver exceptional catering and audiovisual services during events.
Education
New York Institute of Art + DesignNew York
Associate of Arts from Hospitality And Tourism Management
05.2001
St. John's UniversityJamaica, New York, NY
Bachelor of Arts from Communications
05.2001
Skills
Catering coordination
Operations oversight
Guest management
Special events planning
Project management
Crisis management
Timeline
Corporate Event Coordinator
SAP SuccessFactors
03.2025 - Current
Event Coordinator
Convene
10.2024 - Current
Event Captain
Condé Nast
11.2021 - 08.2024
Private Event Coordinator
Mr. Purple
01.2020 - 05.2023
Event Coordinator
Ritz-Carlton
02.2017 - 03.2020
New York Institute of Art + Design
Associate of Arts from Hospitality And Tourism Management
05.2001
St. John's University
Bachelor of Arts from Communications
05.2001