Victoria Baughns

Responsible for assisting the Controller and Assistant Controller in completing daily accounting functions for the finance department.

• Reconcile college's bank statement to ensure proper posting of funds
• Send notification of incoming funds to college so they can be identified and posted
• Process journal entries in PeopleSoft to correct transactions posted to incorrect accounts or departments; create appropriate receivables and liabilities
• Invoice FSCJ foundation and Artist Series for charges that run through college
• Input, review, and approve ACH changes for suppliers
• Reconcile travel and expense reports for payment
• Performed other task as required by Controller

Responsible for assisting the Senior Staff Accountant in managing accounts receivable and period end reconciliation cleanup.

• Serve as backup for fixed assets, insurance, month-end close operations and monitor/audit liaison for Fiscal department
• Manage and perform accounts receivable functions, particularly payment posting
• Manage and perform weekly accounts receivable functions for directly operated center
• Together with Development, manage and record donations received
• Manage and process month-end reporting for grantor/funders
• Manage and process prepaid expenses monthly
• Pull documents for provider reviews and audits
• Function as backup for processing general ledger transactions
• Function as backup for managing and processing fixed assets

Examined and analyzed pre-funding and post-closing programs, processes, claims, financial documentation, and files of unusual, complex, and/or higher risk transactions to reduce risk to the organization and ensure compliance with internal company requirements, laws, and regulations.

• Performed collateral audits, analysis, and calculations on accounts receivables, accounts payables, and inventory; communicating discrepancies to internal and external customers to determine customer's borrowing base
• Communicated overall process or transaction quality and provided feedback to appropriate contacts regarding identified material deficiencies or issues including identification of inconsistencies
• Analyzed risks and offset; develop solutions for identified problems
• Mentored lower-level team members and assisted with their development
• Provided field audit exam management support and reviewed field exams for recommendations
• Executed field exam recommendations when needed
• Received and reconciled customers' borrowing base certificates and financial reports for accuracy
• Posted borrowing base certificates and loan transactions to the division's loan and collateral monitoring systems
• Tracked receipt of borrower submitted financial reporting and followed up on delinquencies

• Receives and reconciles customer's borrowing base certificates and reports for accuracy
• Performs arithmetic calculations and communicates discrepancies to customers both internal and external
• Post borrowing base certificates and loan transactions to division's loan and collateral monitoring systems
• Tracks receipt of borrower submitted collateral documents and follows up on delinquencies
• Provides analysis and reporting of client loan and collateral activity
• Assist co-workers in resolving issues