Summary
Overview
Work History
Education
Skills
Timeline
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VICTORIA COSTA

San Rafael,CA

Summary

Executive Assistant with 12+ years of experience supporting senior partners and executives in corporate and legal environments. Expert in domestic travel management, complex scheduling, and last-minute itinerary changes, ensuring seamless operations in fast-paced settings. Skilled at anticipating executive needs, prioritizing competing demands, and maintaining confidentiality. Limited international coordination experience. Recognized for strong communication, problem-solving, and organizational excellence.

Overview

10
10
years of professional experience

Work History

Legal Assistant

Lubin Olson & Niewiadomski LLP
San Francisco, CA
07.2015 - Current
  • Provide comprehensive support to senior partners, including domestic travel planning (flights, hotels, ground transportation) and limited international travel coordination.
  • Anticipate and manage last-minute changes by quickly rebooking flights, adjusting itineraries, and ensuring executives remain on schedule.
  • Prepare detailed travel packets with confirmations, meeting materials, and contingency plans to reduce disruptions.
  • Coordinate high-stakes corporate and real estate transactions by scheduling closings, maintaining checklists, and serving as the liaison between partners, clients, and agencies.
  • Draft and proofread confidential correspondence and agreements with meticulous attention to detail.
  • Process expense reports and reconcile travel-related costs for accurate billing and compliance.

Education

Bachelor of Arts - Sociology

Sonoma State University
Rohnert Park, CA
05-2012

Skills

Executive Support

  • Calendar & Schedule Management
  • Domestic Travel Planning & Itinerary Coordination
  • Last-Minute Travel & Schedule Adjustments
  • Meeting & Event Preparation
  • Expense Reporting & Reconciliation
  • Board & Client Liaison

Communication & Organization

  • Professional Correspondence & Email Management
  • Client & Stakeholder Relations
  • Confidential Document Handling
  • Multi-Project Prioritization
  • Workflow Optimization & Process Improvement

Technical Proficiency

  • Microsoft Office Suite (Word, Excel – Advanced, PowerPoint, Outlook)
  • Google Workspace
  • Adobe Acrobat / PDF Management
  • iManage, ProLaw, Abacus Law (optional for legal-adjacent roles)

Professional Strengths

  • Anticipating Executive Needs
  • Problem Solving Under Pressure
  • Multi-Tasking in Fast-Paced Environments
  • Training & Mentoring Team Members
  • Attention to Detail & Accuracy

Timeline

Legal Assistant

Lubin Olson & Niewiadomski LLP
07.2015 - Current

Bachelor of Arts - Sociology

Sonoma State University

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VICTORIA COSTA