Victoria Ebert
Pasadena,TX
Summary
Strategic administrative and operations leader with 13 years of experience partnering with executives to improve organizational performance, streamline operations, and support critical business initiatives. Expertise in executive support, project coordination, process optimization, financial administration, and stakeholder engagement. Recognized for anticipating business needs, driving operational improvements, and creating scalable systems that enhance efficiency and decision-making. Seeking an opportunity to contribute as a strategic business partner in an Executive Assistant, Office Manager, or Operations leadership role.
Overview
15
15
years of professional experience
Work History
Office Manager
Infinite Power Holdings, Inc.
Houston, TX
09.2025 - Current
- Streamlined organizational processes and administrative workflows, improving operational efficiency and supporting company growth initiatives.
- Developed, documented, and implemented company policies, procedures, and Standard Operating Procedures (SOPs) to ensure consistency, compliance, and operational excellence.
- Collaborate with executive leadership to establish and maintain process documentation, internal controls, and best practices across business functions.
- Research, draft, and prepare grant funding applications, supporting strategic initiatives and securing opportunities for organizational development.
- Manage executive calendars, travel arrangements, meetings, and confidential communications while providing high-level administrative support.
- Coordinate vendor relationships, office operations, and cross-functional projects to ensure seamless day-to-day business activities.
- Create and maintain organizational documentation, reports, and presentations to support executive decision-making and stakeholder communications.
Executive Assistant
Aramco
Houston, TX
05.2024 - 09.2025
- Manage executive calendars, coordinate travel arrangements, and prepare essential documents to support business leadership effectively.
- Implement process improvements to enhance office efficiency and streamline operations.
- Maintain exceptional organizational skills and meticulous attention to detail in executing administrative responsibilities.
Accounting Manager
Apollo Aviation
Houston, TX
01.2022 - 05.2024
- Managed accounts payable and receivable, general ledger, and supervised expense reporting to ensure efficient financial operations.
- Streamlined month-end accounting procedures, successfully truncating the closing cycle by 60%.
- Reduced financial discrepancies by implementing rigorous invoice processing and journal entry protocols.
- Oversaw high-volume invoice processing, guaranteeing precise accounts payable data verification, classification, and reconciliation.
Flight Coordinator / Executive Assistant
Apollo Aviation
Houston, TX
07.2019 - 01.2022
- Coordinate systems to track and monitor Maintenance Department expenditures, improving invoicing processes for enhanced profitability.
- Address customer inquiries and complaints, ensuring prompt resolution and increased client satisfaction.
- Manage flight coordination for a fleet, overseeing scheduling, transportation, and travel-related requirements.
- Implement specialized software solutions to support operational efficiency for Pilot and Accounting teams.
Executive Assistant to the Chief Executive Officer
Challenger Aviation Services, Inc.
Houston, TX
05.2016 - 06.2019
- Streamlined operational processes, enhancing productivity and ensuring compliance with company policies.
- Managed budget allocations and conducted financial analysis to optimize spending and maintain accounts payable and receivable.
- Administered human resources tasks, from recruitment to personnel management, and implemented a pricing matrix to support company profitability.
Administrative Assistant
Quarter Turn Resources
Deer Park, TX
08.2011 - 05.2016
- Coordinated sales activities across various locations to improve operational efficiency.
- Managed inventory levels through the issuance of purchase orders to support continuous business operations.
- Maintained precise financial records of open orders using QuickBooks and handled communications with customers and vendors professionally.
Education
Master of Arts - Sociology
University of Houston
Clear Lake05.2014
Bachelor of Arts - Sociology and Psychology
University of Texas
Austin05.2011
Skills
- Service Oriented
- Quality Assurance
- Financial Resources Management
- Time Management
- Data Analysis
- Sound Judgment
- Problem Anticipation and Resolution
- Willing to Learn
- Interpersonal Skills
- Organizational Skills
- Training and Development
- Computer Skills
Timeline
Office Manager
Infinite Power Holdings, Inc.
09.2025 - Current
Executive Assistant
Aramco
05.2024 - 09.2025
Accounting Manager
Apollo Aviation
01.2022 - 05.2024
Flight Coordinator / Executive Assistant
Apollo Aviation
07.2019 - 01.2022
Executive Assistant to the Chief Executive Officer
Challenger Aviation Services, Inc.
05.2016 - 06.2019
Administrative Assistant
Quarter Turn Resources
08.2011 - 05.2016
Bachelor of Arts - Sociology and Psychology
University of Texas
Master of Arts - Sociology
University of Houston