Victoria Prince
Longwood University
Crewe,VA
16
years of professional experience
Highly organized professional with over 13 years of experience in administrative and fiscal roles. Skilled in multitasking, problem-solving, and maintaining accuracy in financial transactions. Committed to streamlining processes and enhancing team collaboration to achieve organizational goals.
Work History
Administrative and Fiscal Specialist
2 Years 10 Months- Assisted in budget preparation by analyzing departmental spending and forecasting future financial needs.
- Reviewed and processed financial transactions to ensure accuracy and compliance with university policies.
- Monitored account balances, identifying discrepancies and resolving issues to maintain fiscal integrity.
- Collaborated with departments to streamline procurement processes, enhancing efficiency in purchasing activities.
- Gathered, summarized and analyzed significant amounts of transactional data to make reasonable conclusions and facilitate key accounting and business decisions.
- Maintained a high level of accuracy in financial record-keeping by reconciling accounts regularly and resolving discrepancies promptly.
- Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
- Managed budgets, assets, portfolios, accounts payable, and receivable and general financial reporting procedures.
Administrative Assistant
12 Years 10 Months- Managed scheduling and coordination of appointments for multidisciplinary teams.
- Streamlined office procedures to enhance operational efficiency and reduce delays.
- Supported the preparation of reports and documentation for client assessments.
- Maintained accurate records in electronic health record (EHR) systems to ensure compliance.
- Oversaw inventory management, ensuring adequate supplies were available for daily operations.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Collaborated with healthcare professionals to facilitate communication between departments.
- Developed and implemented organizational systems for filing and document management.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Maintained inventory of office supplies and placed orders.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Education
High School Diploma
Bachelor of Science - Accounting and Finance
Skills
Accounts receivable management
Accounts payable management
Bank reconciliation
General ledger maintenance
Cash flow management
Expense tracking
Budget management
Credit management
Revenue recognition
Financial analysis
Procurement oversight
Procurement management
Receivables management
Payables management
Time management
Attention to detail
Reliability
Problem-solving abilities
Team collaboration
Excellent communication
Timeline
Administrative and Fiscal Specialist
Longwood University
10.2023 - CurrentRead More
Administrative Assistant
Virginia Center for Behavioral Rehabilitation
12.2010 - 10.2023Read More
University of Phoenix
Bachelor of Science from Accounting and Finance
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John Randolph Tucker
High School Diploma
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