VINOTHKUMAR A

Administration & Facilities Management

• Managed upkeep of security and housekeeping operations, ensuring a safe, hygienic, and compliant workplace.
• Supervised security operations, including shift planning and compliance monitoring.
• Handled office equipment, infrastructure, pantry, uniforms, lockers, and conference room management.
• Oversaw canteen operations for 1800+ employees, ensuring food quality, hygiene, and statutory compliance.
• Managed transport operations for 1800+ employees, including vendor coordination and statutory compliance.

HR Operations & Office Support

• Coordinated with multiple departments for interview scheduling and recruitment support.
• Managed time office operations, attendance tracking, and employee coordination.
• Conducted new joining formalities and onboarding documentation for new employees.
• Managed office requirements for each department, ensuring timely support and availability.

Travel, Expat & Event Management

• Handled travel desk operations, including inbound travel, accommodation, and itinerary coordination.
• Supported expatriate facility management, including accommodation and employee services.
• Managed Citadines bookings and billing, accommodation invoices, and follow-ups.
• Provided FRRO support and visa processing for expatriates and inbound employees.
• Coordinated event management, events & banquet support, and internal company functions.
• Managed car lease administration and employee vehicle coordination.

Finance, Procurement & Vendor Management

• Prepared annual and departmental budgets with cost-saving initiatives.
• Raised monthly Purchase Requests (PR) through Oracle HCM.
• Processed invoices and GRN follow-ups in coordination with finance and procurement teams.
• Managed vendor onboarding, performance tracking, and contract coordination.
• Ensured timely bill settlement and accurate documentation.

Compliance & Governance

• Ensured statutory compliance for transport and canteen operations.
• Maintained accurate administrative records and audit-ready documentation.
• Implemented cost-control measures contributing to operational efficiency.

• Office Administration support
• Purchase & Procurement
• Managing Housekeeping Activities
• Creating Employee work schedules
• Vendor Management

• Office Administration support
• Delivery/Despatch of goods to Dealers' customers
• Collection of payment Cheques from Dealers and entry of the same into the computer records and reconciliation