Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Virginia Mejia

Ontario,CA

Summary

Dynamic administrative professional with extensive experience at Raytheon, adept at managing executive calendars and handling confidential information. Proficient in Microsoft Office Suite and known for meticulous attention to detail, ensuring seamless office operations and effective communication. Proven ability to streamline processes and enhance productivity in fast-paced environments.

Overview

47
47
years of professional experience

Work History

Administrative Assistant II

School of Arts & Enterprise
10.2017 - 06.2025
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors while working at front desk.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Logged absences, tardies and early departures into student records.
  • Contacted parents/guardians regarding attendance, injuries and illness.
  • Sorted incoming mail and insured delivery to other campuses.
  • Accepted FedEx and other overnight delivery items.
  • Assisted with school meal program by monitor student entry of their ID numbers.
  • Ensured students had all food items on their tray (entree, milk, fruit, vegetable) before their departure.

Executive Assistant

Raytheon
04.1978 - 08.2010
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for Director and senior management staff.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Prepared PowerPoint presentations and other materials for meetings.
  • Answered high volume of phone calls and email inquiries for Director.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Compiled information received from departments into weekly staff report.

Education

High School Diploma -

La Habra High School
La Habra, CA
01-1972

Skills

  • Office administration
  • Clerical support
  • Microsoft Office Suite
  • Mail handling
  • Meticulous attention to detail
  • Multi-line telephone systems
  • Office equipment maintenance
  • Mail distribution

Languages

Spanish
Native or Bilingual

Timeline

Administrative Assistant II

School of Arts & Enterprise
10.2017 - 06.2025

Executive Assistant

Raytheon
04.1978 - 08.2010

High School Diploma -

La Habra High School

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