Virginia Reyes
San Diego,CA
Summary
Dedicated professional with a strong background in military personnel support and administrative operations. Proven ability to streamline documentation and enhance customer satisfaction through bilingual communication and effective project management.
Overview
3
3
years of professional experience
Work History
GENERAL CLERK III
U.S Army Recruiting Company
12.2023 - Current
- A General Clerk III in military personnel support performs a variety of administrative and clerical duties, focusing on records management, documentation, and coordination support military operations and personnel.
- Key responsibilities include processing supply documentation, managing physical and electronic files, coordinating meetings, handling correspondence, and ensuring compliance with regulations for military equipment or personnel records.
- GLIII are required the active secret security clearance and the ability to pass a government investigation.
- General Clerk III is expected to provide customers service in a full range of Active Duty Army Military, Reserve Duty Military Duty and DOD Civilian Personnel Support activities.
- Provides general Assistance to Captain and 1SG of the Army Military Recruiting Company.
- Human Resources trained in IPPSA: Integrated Personal Register and Army Pay System. The Army online human resources system that combines personal pay and talent management.
- Proficient in DTMS: Digital Training Management System (DTMS) an army solders training network that records solders training records.
- Process Army Military In-Processing and Out - Processing procedures for incoming/outgoing soldiers to the unit sent welcome/exit packet, reviewed packets, coordinated with S1 Battalion (HR) to finish final phase.
- Trained in Defense Travel Management Platform a system to coordinate travel for the captain and executive team to travel, GTCC travel charge.
- Travel Claims or Transportation with Trax X training platform.
- HIPPA Certified for soldier medical documentation.
- Trained in DOD Anti - terrorism training/ cyber security training.
- Support team follow up with soldier documentation ensuring unit soldiers complete for training requirements.
- Document file set up files, records changes, recording data.
- Upload to required channels on Teams.
- Manage inventory of supplies maintain supplies for office, assist unit with specific office supply request and verify office supply request with receipts combined with DD forms (supply forms).
- Knowledgeable in various DD forms for unit documentation.
- Knowledgeable in solder readiness platforms.
- Documented with excel and army coding.
- Communicated with SGT of required solder readiness for SM.
- Sent roaster of unit Solders to S1 Team (HR)
- Relationship Building /Costumer Focus
- Event Planning/Project Management/ Team management
- Data Entry/ Documentation and Reporting
- Bilingual English and Spanish
Engineering and Housekeeping Administrative Assistant
Westgate Hotel
03.2023 - 12.2023
- Provide administrative support to the operations team answering phones, responding to emails, organizing and maintain office files and emails.
- Assist with project scheduling, tracking project process.
- Main point of contact for calling vendors and meeting with vendors.
- Ordered necessary supplies for projects and through inner company vendor Birch Street.
- Confirmed Work Orders were completed by assigned employees.
- Diagnosed work required and number of hours needed to complete projects.
- Organized schedule for 60 plus employees.
- Adjusted schedule, missed punched and time off hours through Kronos software.
- Diagnosed work needed to maintain hotel looking up to 4 star standards.
- Developed pamphlets and multiple data numerous data speed sheets for the operation department.
- Educated employees on safety guidelines and safety practice for labor.
- Educated employees on proper PPE gear to work safely.
- Took part in the Safety Committee team.
- Took part in leadership meetings to execute the vision desired for the project at hand by senior leadership team, and delivered the vision to operation team.
- Took part in educating lower management on how to read hotel events calendar.
- Took part in company celebrations to make hotel events come together.
OPERATIONS ASSISTANT
SDGE
07.2022 - 02.2023
- Provide front desk coverage for opening and closing duties.
- Opening multiple conference rooms and classrooms.
- Scheduling and managing multiple conference rooms with Outlook Calendar.
- Ordering catering for meeting and different events/setting up catering.
- Imputing employee DMV information with SAP Software.
- Imputing employee per diems and reimbursement with SAP Software.
- Issue facilities tickets as needed with Power Up site.
- Issue IT tickets and deliver information about asset repair.
- Assist with incoming and outgoing mail.
- Daily communication with security to inform about vendors and multiple people requiring access to buildings.
- Greet clients, vendors and employees and maintain an accurate log of all incoming and outgoing visitors.
- Great and direct personal to different parts of the campus.
- Serve as the main point of contact for facilities and related vendors.
- Order office supplies and coffee/kitchen supplies.
- General office organization.
Skills
- Relationship Building
- Customer Focus
- Event Planning
- Project Management
- Team Management
- Data Entry
- Documentation and Reporting
- Bilingual English and Spanish
Timeline
GENERAL CLERK III
U.S Army Recruiting Company
12.2023 - Current
Engineering and Housekeeping Administrative Assistant
Westgate Hotel
03.2023 - 12.2023
OPERATIONS ASSISTANT
SDGE
07.2022 - 02.2023