VIVIAN NJOKU
Katy,TX
Summary
Dedicated and skilled Accounts Payable Specialist with more than four years of experience, recognized for a high level of professionalism and a solid work ethic, achieving 100% accuracy in invoice processing. Known for being proactive and detail-oriented, I effectively manage disbursement functions for a range of industries while ensuring timely payments.
Overview
5
5
years of professional experience
Work History
ACCOUNTS PAYABLE SPECIALIST
Situs Amc
02.2025 - Current
- Reconciled and prioritized invoices
- Resolved discrepancies by communicating with vendor account receivable unit and addressing discrepant invoices based on the type and nature of the discrepancy.
- Process all available invoices that relate to current month, ensuring vendor payments terms are met and vendor discounts realized
- Track expenses and process expense reports
- Perform full cycle account payable by processing invoices using 2 and 3-way matching
- Generated and balanced account payable reports to vendor statements
- Effectively monitor to ensure payments are made in a timely manner
- Assemble, review and verify invoices and check request
- Reviewed all invoices for appropriate documentation and approval prior to payment
- Communicate with vendors in reference to purchase orders and invoices to ensure accurate payment to all vendors
ACCOUNTS PAYABLE SPECIALIST
Aramco America
08.2022 - 01.2025
- Prepare all remittance information to be mailed with checks
- Code invoices not associated with PO, including expense reports
- Maintain vendor files in alphabetical order with all unpaid purchase orders being current
- Communicate with vendors in reference to purchase orders and invoices to ensure accurate payment to all vendors
- Research and reconcile all vendor statements based on priority using Microsoft Excel Vlookup
- Drive the adoption of corporate procurement agreements and preferred suppliers.
- Handle daily Account Payable processes by overseeing timely, accurate processing of invoices, purchase orders, expense reports, and credit memos
- Meticulously review and enter high volume of invoices daily
- Perform full cycle account payable by processing invoices using 2 and 3-way matching
- Ensure priority is given to discount vendors so company can take advantage of discount offered by vendor
- Process expense invoices by liaison with territory managers to obtain approval and GL code for all invoices
- Verify proper coding on Oracle in fast-paced environment
- Process disbursements to vendors based on reconciliation of invoices, purchase orders, and receiving documents
- Supported the implementation of procurement agreements and facilitated supplier onboarding.
- Monitored PO reports, ensuring timely resolution of aged items and compliance with invoicing procedures.
- Resolve inquiries from vendors regarding payment or statement discrepancies
- Process between 180 and 220 invoices daily
- Escalate invoices to appropriate department for resolution
- Resolve discrepancies by communicating with vendor account receivable unit and addressing discrepant invoices based on type and nature of the discrepancy
- Participate in AP month-end process
ACCOUNTS PAYABLE SPECIALIST
HCSS
08.2020 - 07.2022
- Performed full accounts payable cycle from receipt of invoice to payment; including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system
- Champion S2P initiatives by collaborating with Supply Chain, Accounting, and Field Operations to resolve issues and promote compliance.
- Processed between 150 and 180 invoices daily using SAP
- Researched and resolved invoice discrepancies and issues
- Ensured discounts were taken on invoices
- Reviewed all invoices for appropriate documentation and approval before payment
- Verifying invoices and input for accuracy
- Processed check requests; audited and processed credit card bills
- Researched and corrected discrepancies
- Responding to all vendor and internal inquiries regarding invoices and check requests
- Matched invoices to checks and obtain relevant signatures
- Partner with Accounts Payable to ensure effective use of payment methods and invoicing channels.
- Post approved invoices and prioritizes for check processing
- Entered invoices, expense reports and check requests into accounting software for payment
- Resolved inquiries from vendors regarding payment or statement discrepancies
- Ensured priority is given to discount vendors so the company can take advantage of the discount offered by vendor
- Prepared and managed weekly and monthly check runs
- Served as the contact for the resolution of accounts payable inquiries regarding account handling
- Facilitate vendor onboarding, address invoice and payment inquiries, and assist with setting up new suppliers.
- Ensured timely payments of vendor invoices and expense vouchers and maintaining accurate records
- Performed daily uploads from the core system to the accounts payable system
- Assisting in month-end closing
- Accrued all outstanding invoices and prepare monthly journal entries
Education
Bachelor of Science - Mass Communication
University of Lagos
LagosSkills
- Oracle
- SAP
- Image Now
- Microsoft Dynamics GP
- SharePoint
- Microsoft Application
- Pivot Table
- V-Lookup
- Accurate payment posting
- Self-motivated professional
- Transaction reviewing
- Invoice processing
- Powerful negotiator
- Problem-solving
- Payroll Processing
Timeline
ACCOUNTS PAYABLE SPECIALIST
Situs Amc
02.2025 - Current
ACCOUNTS PAYABLE SPECIALIST
Aramco America
08.2022 - 01.2025
ACCOUNTS PAYABLE SPECIALIST
HCSS
08.2020 - 07.2022
Bachelor of Science - Mass Communication
University of Lagos