Viviana Silva
North Arlington,NJ
Summary
Detail-oriented Accounting Professional with extensive experience in accounts payable management and financial compliance. Expertise in accounting procedures, reconciliations, and issue resolution, utilizing Kronos, SAP, and Concur to optimize financial reporting and vendor relations. Committed to enhancing accuracy and efficiency in payment processes. Dynamic Accounts Payable Lead with proven expertise in SAP/Fusion and Kronos. Experienced in managing high-volume invoice processing and cross-functional teams, ensuring financial accuracy and timely reporting.
Overview
18
18
years of professional experience
Work History
Accounts Payable Lead
Kumon North America, Inc
Rutherford, NJ
06.2022 - Current
- Manage daily operations of Accounts Payable for Kumon US, Canada and Mexico
- Lead a cross-functional AP team of four across the US and Mexico, overseeing high-volume invoice processing, vendor management, and accurate financial reporting
- Review invoice and employee reimbursement journals weekly, ensuring timely payment processing, and accuracy
- Review and administer corporate credit card transactions in Concur and Ramp
- Analyze monthly aging reports to identify and resolve overdue invoices for US, Canada, and Mexico
- Prepare journal entries for month-end close related to sales tax, payroll, and bank reconciliation
- Manage intercompany invoicing to facilitate accurate financial reporting
Staff Accountant
Kumon North America, Inc
Rutherford, New Jersey
05.2016 - 04.2022
- Reviewed and approved employee reimbursements, vendor invoices, and AMEX company card reports to ensure accuracy and compliance with company policies.
- Managed month-end sales tax journal entries and reconciliations to ensure compliance with multiple states’ regulations.
- Prepared and posted month-end journal entries related to payroll and franchisee expenses.
- Supported franchisees by setting up customer profiles in D365, addressing statement inquiries, and managing insurance requests, enhancing overall franchisee experience.
General Accountant, Mars Retail Group (MRG)
Mars, Incorporated
Mount Arlington, NJ
08.2011 - 03.2016
- Processed payroll biweekly for more than 400 associates utilizing the Kronos timekeeping system
- Maintained payroll spreadsheets for edits, exceptional items, and period bonuses, ensuring accurate distribution to store managers
- Prepared journal entries for month-end close, facilitating timely financial reporting
- Reconciled balance sheet accounts monthly, including charitable donations and accruals, to ensure accuracy of financial records
- Deposited miscellaneous checks and posted journal entries on a monthly basis
- Reviewed vendor aging report and collected past due invoices
Staff Accountant
Unilever
Englewood Cliffs, NJ
09.2009 - 08.2011
- Reconciled on a monthly basis the trial balance from the Pepsi-Lipton Partnership
- Entered month-end journal entries for various departments including Supply Chain, Enterprise Support, and Brand Finance Teams
- Processed and tracked invoices for General Accounting department, facilitating accurate financial reporting
- Recorded and deposited miscellaneous checks for general accounting team, ensuring timely fund processing and cash flow management
- Coordinated with Ben & Jerry’s team to ensure timely processing of royalty payments each quarter
- Assisted intercompany team meetings and managed cross-charges, supporting effective collaboration across departments
Staff Accountant
New Jersey Sports & Exposition Authority
East Rutherford, NJ
10.2008 - 09.2009
- Managed monthly reconciliation of receivables and capital expenditures in SAP to ensure accurate financial reporting
- Prepared outstanding account reports, negotiated collections, and reviewed billings to enhance cash flow management
- Prepared journal entries allocated across multiple business areas and ensured proper general ledger account classification
- Generated detailed revenue reports for NJSEA properties to support data-driven financial decision-making
- Executed construction cost management for NJ Transit Rail Road Project, overseeing budget adherence and expense tracking
Education
Bachelor of Science - Accounting
Rutgers the State University of New Jersey
Newark, NJ05-2008
Skills
- SAP/Fusion
- Kronos Workforce Central
- Concur
- Microsoft Dynamics 365
- Ramp
- Navan
- Microsoft Office
- Fluent in Spanish
Timeline
Accounts Payable Lead
Kumon North America, Inc
06.2022 - Current
Staff Accountant
Kumon North America, Inc
05.2016 - 04.2022
General Accountant, Mars Retail Group (MRG)
Mars, Incorporated
08.2011 - 03.2016
Staff Accountant
Unilever
09.2009 - 08.2011
Staff Accountant
New Jersey Sports & Exposition Authority
10.2008 - 09.2009
Bachelor of Science - Accounting
Rutgers the State University of New Jersey