VIVIAN V. NIEVES
Hackensack,NJ
Summary
Talented professional considered knowledgeable leader and dedicated problem solver. Brings 25+ years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements.
Overview
17
17
years of professional experience
Work History
Coordinator, Diversity, Equity, & Inclusion
Major League Baseball
12.2020 - 08.2022
- · Develop project plans including dependent tasks, timeline and resource needs, and to define implementation date(s) and phases
- · Interface with stakeholders and partners to set delivery expectations and resolve concerns or issues with proposed plans
- · Ensure reasonable prioritization of projects and initiatives workflow is in line with the department’s overall strategic and financial objectives
- Ensure that project status is proactively communicated to senior management and business stakeholders via regular written project summaries, reporting, and analysis
- Plan and execute onsite and offsite meetings for DEI Team
- Represent senior management in meetings as necessary and prepare meeting summaries
- Prepare materials summarizing relevant information for senior management
- Establish and manage external partnerships and consultant relationships for project and program development
- Work closely with all Employee Resource Groups to plan and execute events, panels and run of show.
- Work with Diverse Business Partners to ensure the department was organized with promotional goods.
- Provide support, enhancing career development, and contributing to personal development in the work environment.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
EA to President & CEO Tickets.com
Major League Baseball
07.2009 - 12.2020
- President and CEO of Tickets.com
- Experience with heavy calendar management, interaction with both internal and external executives and assistants and coordination of executive meetings
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Organized and coordinated conferences and monthly meetings.
- Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents and collecting information
- Maintain customer confidence and protect operations by keeping information confidential
- Manage finances and expenses
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Work closely with Finance Department in creating and maintaining an organized spreadsheet for all purchase order’s entered into the JDE system
- Organized envelopes, postage and mail correspondence for staff.
- Contribute in helping other departments with concur expenses and daily duties around the office.
- Prepared presentations, materials and documentation for use executives in meetings and engagements.
Executive Assistant (Temp Position)
REVLON
01.2009 - 04.2009
- SVP, Media & Communications, Public Relations
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Handled confidential and sensitive information with discretion and tact.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Executive Assistant
HALLMARK CHANNEL
04.2008 - 07.2008
- EVP & SVP, Ad Sales
- Managed calendar, travel, expenses, meetings, presentations and all outgoing documents
- Prepared and monitored complex legal contracts such as studio and live aired shoots for network
- Live answering for all internal and external calls for EVP and SVP
- Responsible for running and creating Nielsen Overnight rating reports with daily distribution
- Organized and filed all competitive media for use of weekly Sales meetings
- Highly involved with Marketing group and special events.
Administrative Assistant to SVP, Marketing & Promo
Turner Brodacasting
09.2006 - 04.2008
- Market Research & Teams
- Managed heavy calendar, travel, expenses, meetings, presentations and all outgoing documents
- Prepared and monitored executive office records, files and logs; interpret and explain complex organizational policies, rules and regulations in response to requests
- Created and edited visual presentations in PowerPoint
- Acted as liaison with outside vendors and internal departments
- Assisted in special projects as needed
- Answered and directed incoming calls to appropriate party promptly and efficiently
- Provide back up support for other executive assistants., Managed Calendar and Travel– schedule, plan, and coordinate meetings
- Live answering of all internal and external phone calls and visitors
- Organized and filed correspondence and other records
- Managed department supplies, gifts, and other routine items
- Administered PTO calendar, and prepared expense reports
- Helped coordinate both development and execution teams with daily duties
- Monitored and updated competitive reports in advertising and sales
- Acquired, gathered, and managed logistics of materials as needed for advertising, promotions, and product content, etc.
Administrative Marketing Assistant
TURNER BROADCASTING, INC, TBS/TNT
05.2005 - 01.2008
- Participated in regular meetings with senior leadership to report on progress toward goals as well as discuss future opportunities or challenges.
- Established administrative work procedures to track staff's daily tasks.
- Coordinated efforts with external vendors and partners to ensure timely delivery of marketing materials and services, maintaining strong business relationships.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Education
Bachelor of Arts - Communications, /Advertising
Saint Peter’s University
Jersey City, NJ2002
Skills
- Microsoft Office, JDE, Erequester, Photoshop, Illustrator, Concur, Citrix, Adventure, Okta and Workday
- Invoice Preparation
- Office Supplies and Inventory
- Reports and Financial Statements
- Travel Arrangement Coordination
- Meeting Agenda Preparation
- Budgeting and Expense Reports
- Coordination of Administrative Activities
- Special Event Projects
- Catering Coordination
Accomplishments
- Planned and executed monthly events with all 9 Employee Resource Groups (ERG's) to showcase and attract employee members.
- Created flyers and put together a project plan to ensure social media and internal communication strategy was in place for events.
Languages
Spanish
Professional Working
Timeline
Coordinator, Diversity, Equity, & Inclusion
Major League Baseball
12.2020 - 08.2022
EA to President & CEO Tickets.com
Major League Baseball
07.2009 - 12.2020
Executive Assistant (Temp Position)
REVLON
01.2009 - 04.2009
Executive Assistant
HALLMARK CHANNEL
04.2008 - 07.2008
Administrative Assistant to SVP, Marketing & Promo
Turner Brodacasting
09.2006 - 04.2008
Administrative Marketing Assistant
TURNER BROADCASTING, INC, TBS/TNT
05.2005 - 01.2008
Bachelor of Arts - Communications, /Advertising
Saint Peter’s University
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