Whitney Garcia

Office Manager

All American Pools

05.2004 - Current

Coordinated daily office operations, ensuring seamless communication among teams.
Managed scheduling and logistics for meetings and events, optimizing time efficiency.
Oversaw inventory management, implementing systems for tracking supplies and equipment.
Developed office policies and procedures to enhance operational efficiency and compliance.
Trained new staff on administrative processes, fostering a collaborative work environment.
Implemented cost-reduction strategies, identifying areas for expense optimization within office functions.
Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
Reduced overhead costs significantly through negotiation of vendor contracts for office supplies and services.
Monitored front areas so that questions could be promptly addressed.