Whitney Minatra

• Managed budgets and expenses for the department, maintained financial records for accurate reporting and analysis.
• Handled scheduling for Vice President's calendar and prepared meeting agenda and materials.
• Monitored, edited, and approved employee timesheets for three separate departments.
• Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
• Created multiple daily reports in Excel to track, analyze, and report to the President on the departments performance(s).
• Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate executive trips.

* In October 2023 I underwent an unplanned major back surgery. The recovery time period was longer than acceptable for me to keep my position, so it was mutually agreed upon that I would step down. At this time, I am fully healed and able to perform any and all essential functions of an administrative assistant.

• Supports the Senior Vice President, CFO, and Associate Vice President for Administration & Finance with the management of calendars, meetings, travel arrangement, and coordination of projects
• Performs financial duties and maintains related financial records such as processing requisitions, purchase orders, processing deposits, and reconciliation of expenses
• Serves as administrative "back up" for the Senior Vice President for Administration & Finance and CFO's Executive Assistant, as well as for the President's Office administrative staff

• Manage calendars, schedules, and email inboxes for multiple Executive Associates and Vice Provosts
• Reviewed and submitted invoices for payment for over 100 vendors that were employed by the University,
• Record minutes for all Provost Meetings, Chairs Council and Associate Deans meetings
• Manage and schedule all conference room meetings
• Arrange travel for The Provost, Vice Provosts, and Executive Associates
• Other general administrative tasks such as answering phones, copying, faxing, and ordering office supplies

• Managed budgets and expenses for the department, maintained financial records for accurate reporting and analysis.
• Handled scheduling for Vice President's calendar and prepared meeting agenda and materials.
• Monitored, edited, and approved employee timesheets for three separate departments.
• Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
• Created multiple daily reports in Excel to track, analyze, and report to the President on the departments performance(s).
• Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate executive trips.

* In October 2023 I underwent an unplanned major back surgery. The recovery time period was longer than acceptable for me to keep my position, so it was mutually agreed upon that I would step down. At this time, I am fully healed and able to perform any and all essential functions of an administrative assistant.