Xiomara Puryear
Union,NJ
Summary
Forward-thinking Executive Assistant with over 20 years' experience. Accomplished in supporting company leaders with key functions. Proven expertise in managing constantly changing schedules, organizing projects and providing stellar administrative support to executive team. Adept at working effectively unsupervised and quickly mastering new skills. Has supervised up to two administrative assistants.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Executive Support - Office of COO
Everest Group
Warren , NJ
05.2024 - 11.2024
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Maintained confidential records and files related to executive operations.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Managed all aspects of catering needs for special events hosted by the organization.
- Greeted visitors warmly upon arrival at the office premises.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Executive Assistant to the Chief Financial Officer
Prudential Financial
Newark, NJ
02.2016 - 10.2023
- Provided superior executive support to VP & CFO of Individual Life Insurance and VP, Retail Advice & Solutions (Prudential Advisors)
- Manage and prioritize CFO and VP, RAS calendars for meetings, appointments, and travel arrangements
- Led Town Hall planning committee
- Managed invoices and expenses related to the CFO's office
- Conducted research related to finance topics as requested by the CFO
- Developed processes for streamlining administrative workflows within the department
- Scheduled and coordinated virtual or physical meetings with stakeholders both internally and externally, handling all A/V and logistics
- Responded to inquiries from internal staff regarding budgeting procedures or other financial matters
- Maintained utmost confidentiality related to finance operations, salary and employee relations
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars
- Delegated tasks to administrative support team for smooth operational flow
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members
- Managed Employee Appreciation Budget
Executive Assistant to Controller & VP, Finance
Prudential Financial
Roseland , NJ
03.1997 - 02.2016
- Managed calendar for both VPs
- Handled all technology procurement, supply ordering, data share access requests for team.
- Processed expense reports for VPs
- Handled all seating arrangements, office logistics, moves, onboarding
- Business Continuation Plan coordinator
- Responsible for all off site records
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Managed all aspects of catering needs for special events hosted by the organization.
- Coordinated meeting and work schedules for staff teams and executives.
Education
High School Diploma -
Essex County Vocational / Technical School
Newark, NJSkills
- Strong Problem Solver & Researcher
- Domestic & International Travel Coordination
- Conference Planning
- Information Confidentiality
- Meticulous Attention to Detail
- Superior Communication Skills
Accomplishments
- Awarded the Controller's Finance Recognition Award for "Collaborating to Make Things Happen and Get Things Done" in 2019.
Certification
- CAP (Certified Administrative Professional) Certification
- Principles of Project Management Certificate
Languages
Spanish
Professional
References
References available upon request.
Timeline
Executive Support - Office of COO
Everest Group
05.2024 - 11.2024
Executive Assistant to the Chief Financial Officer
Prudential Financial
02.2016 - 10.2023
Executive Assistant to Controller & VP, Finance
Prudential Financial
03.1997 - 02.2016
High School Diploma -
Essex County Vocational / Technical School