Xiomara Torres
Orlando,FL
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Procon Consulting
12.2023 - Current
- Working as Owner Representative for the Orange County Convention Centers Project 5A Building Expansion Project with Project Administrator and Senior Project Managers on a reinstated project $560 Million.
- Also, assisting with the construction project field office, preparing, maintaining and/or securing contract records including correspondence, contractor documents, meeting minutes, daily inspection reports, specifications, non-compliance notices, etc
- Assisting with scheduling of project tasks, attending project progress meetings and reviewing minutes, systematically obtaining, and tracking all applicable transmittal document management; copying, scanning and filling into database.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Maintained inventory of office supplies and placed orders.
General Admin. Assignment Construction Firm
Ultimate Staffing Agency
10.2022 - 05.2023
- Task were to coordinate office activities and operations to secure efficiency and compliance with company policies.
- Manage agendas/travel arrangements/appointments etc... for upper management.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned as well as assist colleagues whenever necessary.
Human Resources Generalist
Lithko, Full Tilt, LLC
01.2022 - 05.2022
- Tasked with timely processing of accurate timesheet.
- Understood, interpreted and mediated human resources inquiries to support administration of human resources policies, procedures and programs.
- Communicates with Project/Field Leads to collect time, material quantities, and executes accurate data entry
- Creates adjustments/shortages as necessary to correct payroll errors and issues field checks as appropriate
- Communicates with appropriate roles to execute the subsistence process - Per Diem, Rapid Pay Cards, Expense Reports
- Conducts new hire orientations and concisely delivers all information regarding benefits, policies and procedures to new & existing coworkers and engages to validate comprehension
- Completes I-9 and e-Verify paperwork accurately and in accordance with government rules and regulations in a timely manner.
Eligibility Specialist
AppleOne Employment Services
09.2021 - 01.2022
- Review of intake forms to determine client's eligibility for program benefits
- Recommendations for award, finalizing agreements for execution, and income verification
- Followed guidelines when reviewing applicant data to determine eligibility for economic assistance
- Documented all communication with applicants and input information into the system using FAMS
- Reviewed applications for Our Florida Rental assistance program and determined which qualification criteria for individuals.
- Communicated with people from various cultures and backgrounds on application process.
- Interviewed applicants and explained scope of different available benefits.
Administrative Assistant
DRMP, Inc.
10.2019 - 06.2020
- Primary duties include advanced correspondence including letters, memoranda, and reports
- Familiar with a variety of the field's concepts, practices, and procedures
- Relies on experience and judgment to plan and accomplish goals with ability to work independently
- At times may be asked to be responsible for confidential material.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Maintained inventory of office supplies and placed orders.
- Managed filing system, entered data and completed other clerical tasks.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Project Assistant II
JMT
01.2018 - 02.2019
- Project Assistant II for JMT in this FDOT Turnpike project $84,939,000.00 Million.
- Working closely with Project Administrator and Sr. Engineer assisting with the construction project field office, preparing, maintaining and/or securing contract records including correspondence, contractor documents, meeting minutes, daily inspection reports, specifications, non-compliance notices, etc
- Performed work according to project schedules and established quality standards.
- Assisting with scheduling of project tasks, attending project progress meetings and reviewing minutes, systematically obtaining and tracking all applicable transmittal document management; copying, scanning and filling into database.
Administrative Specialist
Orange County Utilities
03.2016 - 01.2018
- Served as an Administrative Specialist for Orange County Utilities
- Sorted, opened, and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Maintained and optimized manager's calendar and scheduled appointments and meetings and addressed conflicts with adequate time for preparation, follow-up and planning.
- Performed a variety of routine clerical and receptionist duties, e.g., mail distribution, filing, scanning, completing standard county forms and reviewing documents, Coordinated, scheduled, prepared and maintained calendars, appointments, court appearances, daily agendas for professional staff and completed payroll timesheets.
Education
Bachelor of Arts - Business Administration
Universidad Del Turabo
Ponce, PRHigh School Diploma -
Escuela Superior Vocacional De Ponce
Ponce, PR Skills
- SAP Business
- Bluebeam
- Adobe DC
- ADP Workforce
- Clerical Support
- Appointment Scheduling
- Office Administration
- MS Office
- Database entry
- Travel Arrangements
Veteran Status
US Army Veteran 2005-2009
Certification
- CNP - Certified Notary Public
Languages
Spanish
Native or Bilingual
Timeline
Administrative Assistant
Procon Consulting
12.2023 - Current
General Admin. Assignment Construction Firm
Ultimate Staffing Agency
10.2022 - 05.2023
Human Resources Generalist
Lithko, Full Tilt, LLC
01.2022 - 05.2022
Eligibility Specialist
AppleOne Employment Services
09.2021 - 01.2022
Administrative Assistant
DRMP, Inc.
10.2019 - 06.2020
Project Assistant II
JMT
01.2018 - 02.2019
Administrative Specialist
Orange County Utilities
03.2016 - 01.2018
Bachelor of Arts - Business Administration
Universidad Del Turabo
High School Diploma -
Escuela Superior Vocacional De Ponce
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