YUHI SCHAFFRAN

Main Campus IT Contracts Specialist

• Manage the full lifecycle of IT contracts across the main campus, from requisition intake through contract execution and purchase order issuance.
• Administer approximately 30+ concurrent contracts during peak periods while maintaining accuracy, compliance, and timeliness.
• Serve as a central liaison among academic and administrative stakeholders, Procurement Legal Advisors (PLAs), University Information Services (UIS), and occasionally external suppliers to ensure efficient contract progression.
• Gather, review, and validate required documentation and input contract data into Georgetown Management System (GMS).
• Coordinate technical/security and legal reviews to obtain required approvals prior to execution.
• Draft, route, and manage agreements using DocuSign; track execution status through completion.

Procurement Analyst – School of Continuing Studies (SCS)

• Provide comprehensive procurement support to SCS, ensuring adherence to university purchasing policies.
• Issue and manage purchase orders; ensure timely and accurate invoice processing and payment.
• Resolve match exceptions, invoice discrepancies, and payment issues in coordination with the Accounts Payable team.
• Lead year-end purchase order closing activities, ensuring financial accuracy and compliance with deadlines.
• Support a broad range of agreements, including IT, non-IT, and revenue-generating contracts.
• Initially managed all Main Campus match exceptions, developing deep expertise in troubleshooting complex procurement and payment issues.

Process Improvement

• Participate in a long-term initiative to improve the UIS contract process
• Collaborate with UIS to improve transparency, reduce bottlenecks, and shorten contract timelines.
• Support campus-wide rollout of process updates through presentations
• Assist in updating and refining contract-related templates

• Provided high-level operational and administrative support to the Minister of Political Affairs in a regulated, confidential environment.
• Coordinated with senior officials at the White House, U.S. Department of State, U.S. Department of Defense, and prominent think tanks.
• Served as liaison among internal departments to ensure accurate information flow and compliance with diplomatic protocols.
• Analyzed sensitive issues and prepared briefings and documentation for senior leadership.
• Contributed to policy and procedure documentation updates and supported internal process improvements.
• Assisted with recruitment and onboarding processes for incoming staff.

• Served as full-time in-house translator supporting intellectual property attorneys and patent agents.
• Translated legal documents, client reports, and patent specifications under strict deadlines.
• Served as interpreter for meetings with Japanese clients from major corporations, for example, in the automotive and information technology sectors.

• Managed contract-based projects providing translation and interpretation services.
• Created budgets, work breakdown structures, and staffing plans.
• Tracked project costs and burn rates; reported progress and deliverables to clients.
• Served as contract lead and primary client point of contact.