Yvonne Valdez
LITTLEFIELD,Texas
Summary
Detail-oriented School Office Professional skilled in front office operations, PEIMS reporting, and student registration. Delivers accurate data entry and efficient calendar scheduling while ensuring confidentiality in records management. Provides organized support to enhance front office functionality and maintain effective communication.
Overview
2
2
Languages
1
1
Certification
11
11
years of professional experience
Work History
Secretary
Littlefield Primary School
Littlefield, TX
10.2015 - Current
- Managed front office communications for Littlefield Primary School families and staff.
- Scheduled meetings, appointments, and school calendar events.
- Greeted visitors and maintained school entry procedures.
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Coordinated communications by managing calls, responding to emails, and liaising with clients to ensure smooth information flow.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Prepared attendance records, letters, and office correspondence.
- Supported principal and teaching staff with daily administrative tasks.
- Filed student documents and updated confidential office records.
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Performed data entry into computer systems; ensured accuracy of all entered information.
- Responded to customer inquiries via email or telephone in a polite and professional manner.
- Processed invoices for payment; tracked payments received from vendors and clients.
- Greeted visitors and directed to appropriate location or person.
- Proofread documents before submission; corrected any errors found in grammar or punctuation.
- Ordered office supplies and organized general school office materials.
- Ordered supplies; tracked inventory levels and placed orders with vendors.
- Managed calendar reminders for upcoming deadlines or events associated with the office.
- Assisted with accounts receivable and accounts payable functions to maintain accurate financial records and timely payments.
- Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls.
- Updated contact lists on a regular basis; created new contacts as needed.
- Sent and distributed mail and parcels.
- Reviewed billing statements for accuracy prior to submitting them for payment processing.
- Sorted mail and distributed it to appropriate personnel or departments within the organization.
- Assisted with special projects or tasks related to departmental functions.
- Created agendas and recorded minutes during meetings, ensuring timely distribution of notes to enhance follow-up and accountability.
- Anticipated leadership needs by preparing or gathering records, reports and correspondence.
- Managed multiple calendars and contacts using computer software.
- Created and updated spreadsheets to track and report data.
- Reviewed invoices for accuracy before submitting them for payment processing.
- Provided assistance with onboarding new employees by preparing orientation materials.
- Handled confidential documents with discretion.
- Operated office equipment such as photocopiers, scanners, and fax machines.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Responded to customer issues to provide immediate resolution and improve retention.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Coordinated PEIMS data management for accurate reporting.
- Reviewed Special Education reports for accuracy and compliance.
- Requested student records from other districts for enrollment verification.
- Registered new students into the district's enrollment system.
- Verified completion of grade entries and report card printing by teachers.
- Verified completion of grade entries and report card printing by teachers.
Education
High School Diploma -
Spade High School
Spade, TX05-1996
Skills
- Student registration
- PEIMS reporting
- Records management
- Data entry
- Office administration
- Document preparation
- Report generation
- Spreadsheet management
- Budget monitoring
- Invoice processing
- Vendor payment processing
- Financial transaction management
- Account reconciliations
- Calendar scheduling
- Schedule management
- Appointment scheduling
- Front office operations
- File management
- Confidential document management
- Sensitive information management
- File systems management
- Database management
- Professional communication
- Verbal communication
- Client relations
- Staff collaboration
- Time management
- Problem solving
- Organization
- Meeting facilitation
- Requisition processing
- Supply ordering
- Multi-line phone systems
- Reception functions
- Calendar coordination
- Data verification
- Sensitive information management
- Reception functions
- Document preparation
- Calendar coordination
Languages
English
Professional
Spanish
Professional
Certification
- Licensed to carry
- CPR Certified
Timeline
Secretary
Littlefield Primary School
10.2015 - Current
High School Diploma -
Spade High School