Zachary Helm
Largo
Summary
Highly organized and detail-oriented Production Coordinator with a strong background in coordinating and executing various aspects of film production and live events. Skilled in scheduling, budgeting, and collaborating with department heads to ensure projects are completed efficiently and on time. Possess a deep understanding of camera work, lighting, and production management. Proven ability to manage a fast-paced production environment while maintaining a positive, collaborative working relationship with cast and crew. Adept at problem-solving, and resourceful in finding creative solutions to challenges that arise during production. Looking to contribute my expertise and passion for broadcasting to a dynamic production team.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Production Coordinator
The Seat- Dodge
11.2025 - 12.2025
- Communicate with producers to fulfill daily cast requests.
- Restock the cast house with promotional products and Greek non-promotional items.
- Keep and maintain daily production reports for producers, with an emphasis on cast relationships and events.
- Maintain an organized log of credit card and petty cash receipts for reconciliation.
- Coordinate with the production team for drivers gear and production needs and movements.
Production Field Manager
Pilgrim Media - A&E
08.2022 - 11.2025
- Build and coordinate daily call sheet for production.
- Coordinated all aspects of production including scheduling vendors and crew, credit card and petty cash reconciliation, and field crew management.
- Managed schedules and timelines for multiple renovation projects simultaneously, ensuring on-time completion and delivery to post production daily.
- Conduct on-site visits to assess progress, address any challenges, provide timely solutions to keep projects on delivery timelines and ensure adherence to safety regulations.
- Production cost tracking and implementing cost-saving measures while maintaining quality standards.
- Supervision of production equipment to meet daily location standards.
Production Coordinator
Million Dollar Nannies- Hulu
08.2025 - 10.2025
- Managed the day-to-day field operations, overseeing scheduling, logistics, and crew coordination.
- Work with local fixers to coordinate crew movements, and ensure the crew is filming in permitted areas of the city during Paris Fashion Week and in Ibiza.
- Work with the fixer to ensure we are filming in permitted areas of the city.
- Obtain and organize multiple releases for the post-production and legal team.
- Keep and maintain an accurate daily production report.
- Coordinate and book international crew travel.
- Keep an accurate log of petty cash and "cashèt" receipts with euro to USD conversions.
Assistant Production Manager
Ntertain Studios - Disney
11.2021 - 08.2022
- Managed the day-to-day field operations overseeing scheduling, logistics, and crew coordination.
- Collaborated with fixers and suppliers to source materials, equipment, and services needed for productions including international travel, rental cars, and hotel rooms in Mexico, Argentina, DR, & Puerto Rico.
- Worked closely with the creative team to develop production timelines, budgets, and execute production plans effectively.
- Collaborated with external vendors and suppliers to source materials, equipment, and services needed for productions including international travel, rental cars, and hotel rooms.
- Managed budgets and expenses for production projects, ensuring all costs were kept within approved limits.
- Maintained detailed records and documentation for each production, including production schedules, releases, and vendor agreements. Facilitated communication between different departments to ensure a smooth workflow and timely delivery of projects.
Office Production Coordinator
New Pop Culture Productions - VH1
01.2022 - 07.2022
- Assisted in the planning and execution of production schedules, ensuring all filming locations, crew members, and talent were coordinated efficiently.
- Managed budget tracking and expenses for production costs, securing best rates for equipment rentals, travel, and location permits.
- Coordinated with field team to ensure necessary equipment, safety supplies, and craft services.
Field Manager
New Pop Culture Productions - VH1
08.2021 - 09.2021
- Managed a team of 25 PA's and crew of 160 ensuring a seamless execution of filming at various locations with a high level of communication and problem resolution.
- Implemented safety protocols and procedures to ensure the well-being of all participants and staff during filming and production.
- Conducted post event evaluations to gather feedback and identify areas of improvement, contributing to the success and evolution of future events.
Field Coordinator
Pilgrim Media - Discovery
05.2021 - 08.2021
- Managed 20+ PA's delegating tasks and responsibilities to ensure efficient operations.
- Assisted with budgeting and cost control purchase orders, cashet envelopes and petty cash.
- Managed logistics and coordination of weekly travel for 70+ crew to include vehicles; flights, and hotel bookings to ensure all aspects of production ran smoothly.
- Oversaw inventory and box truck organization to include craft services, safety and office supplies and re-supply.
- Ensuring 6 camera crews had vehicle access, meals, and craft services.
- Communicating with vendors and making sure all equipment dropped on site was accurate based on orders, as well as ensuring all equipment was prepped and ready to be picked up at the end of each event.
Assistant Camera
Various
08.2019 - 02.2021
- Assistant Camera - Pilgrim Media (Street Outlaws Gone Girl) Discovery
- Assistant Camera - Pilgrim Media (Street Outlaws Memphis) Discovery
- Assistant Camera - Pilgrim Media (Street Outlaws America's List) Discovery
- Production Asst. - North/South Productions (100 Day Dream Home) HGTV
- Production Asst. - Renegade 83.6 (Buried in the Backyard) Oxygen
- Production Asst. - Entertainment One (Siesta Key)
Education
Associate of Science - Film Production
Valencia College
Orlando, Florida07.2019
Skills
- Develop positive workforce relationships
- Multitasking
- Time Management
- Problem Resolution
- Dual Citizen - USA and Canada
- Schedule coordination
- Proficient in Microsoft Office
- Document management
- Task delegation
- Production reporting
Certification
CCO – Covid Compliance
Timeline
Production Coordinator
The Seat- Dodge
11.2025 - 12.2025
Production Coordinator
Million Dollar Nannies- Hulu
08.2025 - 10.2025
Production Field Manager
Pilgrim Media - A&E
08.2022 - 11.2025
Office Production Coordinator
New Pop Culture Productions - VH1
01.2022 - 07.2022
Assistant Production Manager
Ntertain Studios - Disney
11.2021 - 08.2022
Field Manager
New Pop Culture Productions - VH1
08.2021 - 09.2021
Field Coordinator
Pilgrim Media - Discovery
05.2021 - 08.2021
Assistant Camera
Various
08.2019 - 02.2021
Associate of Science - Film Production
Valencia College
Additional Information - Citizenship
Dual Citizen - USA and Canada
Personal Information
- Title: Production Coordinator
- Nationality: Dual Citizen - USA and Canada
- Visa Status: Dual Citizen - USA and Canada