NATALI MAS
Executive Assistant
Doral,FL
Summary
Dedicated, resourceful and personable Executive Assistant with over 15 years of experience providing quality administrative support. Responsible, punctual and productive professional when working with little to no supervision. Experienced in offering expertise in customer service, travel coordination and file management. Dedicated team member with high attention to detail and strong organizational skills. Handles multiple projects simultaneously with high degree of accuracy. Commended for cultivating positive work culture by cheerfully interacting with staff and clients.
Overview
15
15
years of professional experience
6
6
years of post-secondary education
2
2
Languages
Work History
Senior Coordinator/Office Manager
Florida International University
Miami, FL
01.2018 - Current
- Provide administrative support to the Associate Vice President of Business & Finance and Department Heads
- Calendar management
- Coordinate travel logistics, events and meetings
- Prepare accurate and complete purchase orders for supplies, materials, and services
- Reconcile department credit card
- HR liaison between Business Services Department and the Office of Finance & Administration
- Manage payroll by ensuring employees' time is being reported and tracked properly
- Manage budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
- Prepare meeting materials and take clear notes to distribute
- Oversee office inventory activities by ordering and processing requisitions
- Coach new hires on office processes while managing employees to achieve maximum production.
Virtual Assistant
Bliss Virtual Services
Remote, Remote
07.2021 - Current
- Schedule appointments, make phone calls, and manage email accounts
- Manage a contact list
- Proactively manage media-based interactions
- Complete administrative tasks by performing business correspondence, data entry and research
- Specialize in marketing services by providing graphic design, website and preparing email templates and custom spreadsheets
- Quickbooks management
Coordinator
Academic Support Services
Miami, FL
01.2012 - 01.2018
- Developed and managed executive and continuing education programs
- Developed multiple program schedules, monitor course enrollment, process registrations and handle payments
- Hired instructors, reserve classrooms, schedule catering services and gather class materials
- Advised and recruited students
- Documented and processed credit card payments from all the departments in the college
- Maintain financial reports
- Generated and processed invoices
- Coordinated complex travel arrangementss
- Compiled a budget plan and monitored the expenditures and revenues for each program
- Managed web content
- Coordinated private off-site trainings and events in collaboration with vendors and companies
- Contributed to strategic planning, staffing decisions, and marketing ideas.
Education
Master of Science - Higher Education Administration
Florida International University
Miami, FL 01.2009 - 12.2010
Bachelor of Science - Psychology
Florida International University
Miami, FL 08.2004 - 04.2008
Skills
Social media knowledge
Excellent organizational, project, and time management skills
Advanced level skills with PowerPoint, Excel, MS Word and Outlook
Customer and client relations
Project planning
Bookkeeping
Exceptional verbal and written communication skills
Timeline
Virtual Assistant
Bliss Virtual Services
07.2021 - Current
Senior Coordinator/Office Manager
Florida International University
01.2018 - Current
Coordinator
Academic Support Services
01.2012 - 01.2018
Master of Science - Higher Education Administration
Florida International University
01.2009 - 12.2010
Bachelor of Science - Psychology
Florida International University
08.2004 - 04.2008