ADRIANA RODRIGUEZ
Kirkland,USA
Summary
High-impact Executive Business Partner with 10+ years of experience supporting and scaling alongside a single C-suite leader in fast-paced, high-growth environments. Currently serving as Co-Chief of Staff to the CHRO at a leading tech organization, driving strategic initiatives that enhance executive productivity, operational rigor, and leadership effectiveness.
Known for bringing structure to ambiguity, designing and executing a scalable 3-pronged support model encompassing:
- Board and executive meeting governance
- External speaking and partnership engagements
- Internal leadership communications and events
Trusted advisor and thought partner to executive leadership. Skilled at managing complex global calendars, directing high-stakes travel and event strategies, and enabling swift decision-making across cross-functional teams. Adept at anticipating executive needs, aligning stakeholders, and optimizing workflows to unlock focus and scale leadership impact across global tech organizations.
Overview
19
19
years of professional experience
Work History
Executive Business Partner to CHRO
Amazon
Seattle, Washington
01.2023 - Current
- Directed cross-functional teams to enhance operational efficiency across multiple departments.
- Spearheaded strategic planning sessions to align organizational goals with market trends.
- Collaborated with senior leadership to develop and implement innovative business strategies.
- Mentored junior executives, fostering professional development and leadership skills.
- Analyzed industry trends to inform strategic decision-making processes within the organization.
- Facilitated stakeholder meetings to ensure alignment on project objectives and initiatives.
- Oversaw budget management, ensuring resource allocation aligned with strategic priorities.
- Designed and executed training programs to enhance team performance and capability development.
- Coordinated cross-functional teams to streamline processes and improve efficiencies.
- Negotiated contracts with vendors for goods and services at competitive prices.
- Developed and implemented strategic plans to achieve company objectives.
- Resolved customer inquiries and complaints requiring management-level escalation.
- Delegated work to staff, setting priorities and goals.
- Planned and led team meetings to review business results and communicate new and ongoing priorities.
- Recruited and trained new employees to meet job requirements.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
Sr. Executive Assistant to CHRO
Amazon
Seattle, WA
03.2017 - 07.2023
- Effective support of multiple Directors
- Heavy calendar management
- Meeting support
- Travel coordination
- Expense report and reconciliation
- Large event coordination
- Management of team meetings, structure, agenda and follow-up
- Managed executive calendars and coordinated complex scheduling for senior leadership.
- Facilitated communication between executives and internal/external stakeholders effectively.
- Organized travel arrangements, including itineraries and accommodations for executives.
- Prepared detailed meeting agendas and captured accurate minutes during discussions.
- Assisted in project management by tracking deadlines and coordinating resources efficiently.
- Developed presentations and reports to support decision-making processes for leadership meetings.
- Maintained confidential files and handled sensitive information with discretion and professionalism.
- Collaborated with cross-functional teams to streamline administrative processes across departments.
Executive Assistant to the Managing Director
Cannell Capital
San Francisco, CA
09.2013 - 01.2016
- Key driver of timely communication between client and internal operations team
- Prepared portfolios, spreadsheets and PowerPoint slides for presentations
- Successfully managed multiple time-sensitive projects using a calm and process-driven approach
- Drafted effective written presentations for internal and external customers
- Consulted with clients; performed account administration
- Collaborated with transfer agents on updating accounts
- Prepared and edited correspondence, emails, communications, presentations and other documents via Outlook
- Organized travel arrangements, including itineraries and accommodations for executives.
- Facilitated communication between departments, fostering collaboration on key initiatives.
- Supported onboarding processes for new team members, providing necessary training resources.
- Maintained confidential records and files related to executive operations.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Managed daily invoices, reports and proposals.
Executive Assistant to the Chairman and CEO
Bigge
Piedmont, CA
08.2012 - 09.2013
- Managed executive calendars and scheduled meetings for senior leadership.
- Coordinated travel arrangements and itineraries for the Chairman and CEO.
- Assisted in preparing presentations and reports for board meetings.
- Assisted in project management by tracking deadlines and deliverables.
- Checked personal and professional activities to remind employer of priority tasks and deadlines.
- Assisted with special projects as needed by researching topics, organizing data, summarizing findings.
- Managed daily operations of multiple estates and properties.
- Organized events and activities for owners and guests at properties.
- Supervised staff, providing training and guidance on best practices.
- Maintained inventories of supplies, equipment, and furnishings for properties.
Project Manager to the CEO
Chem-Dry East Bay
Concord, CA
01.2010 - 08.2012
- Managed daily communications for eleven companies in varying developmental stages
- Composed, edited, tracked legal documents including non-disclosures and consultant agreements
- Designed PowerPoint templates for business plan consultants
- Tracked financial transactions, filed expense reports, balanced accounts and reconciled credit statements
- Assisted with marketing and advertisement of services/designing and printing of all promotional material
- Conducted market research and created master spreadsheets for sales target plans
- Maintained company website and social media sites
- Event planning for large Division Meetings across the USA
- Coordinated project timelines and schedules for various cleaning service initiatives.
- Managed communication between clients and service teams to ensure clear expectations.
- Oversaw inventory management, ensuring supplies were available for operations.
- Maintained detailed project documentation for compliance and reporting purposes.
- Developed process improvement strategies to enhance operational efficiency.
- Supported marketing efforts by coordinating promotional events and materials distribution.
- Coordinated with internal departments as well as external vendors to ensure successful completion of tasks.
- Generated weekly, monthly, quarterly reports summarizing key performance indicators.
Executive Assistant and Program Manager
MCC Realty Group
Walnut Creek, CA
01.2008 - 01.2010
- Created and maintained property file database
- Ownership of internal department weekly communication
- Responsible for department requests put through the company system and approve/deny/follow-up on all requests
- Assisted with new hire on-boarding scheduling loops
- Created system for organization of the process (tracking system, templates, standardized process)
Program Assistant and Educator
Lango Language Immersion Program
Santa Barbara, California
01.2007 - 01.2009
- Coordinated language immersion activities for diverse student groups.
- Assisted in developing curriculum and lesson plans for language instruction.
- Organized training sessions and workshops for teaching staff support.
- Facilitated immersive classroom activities to enhance language skills.
- Assessed student progress through regular quizzes and assignments.
- Developed engaging lesson plans for Spanish language courses.
Education
Certificate - Business Technology, Extended Learning
INSEAD
Singapore01.2016
Bachelors - Sociology
University of California Santa Barbara
Santa Barbara, CA01.2009
Skills
- Strategic Planning
- Stakeholder Management
- Talent Development
- Operations Management
- Executive Leadership
- Technically fluent across enterprise tools and collaboration platforms
Timeline
Executive Business Partner to CHRO
Amazon
01.2023 - Current
Sr. Executive Assistant to CHRO
Amazon
03.2017 - 07.2023
Executive Assistant to the Managing Director
Cannell Capital
09.2013 - 01.2016
Executive Assistant to the Chairman and CEO
Bigge
08.2012 - 09.2013
Project Manager to the CEO
Chem-Dry East Bay
01.2010 - 08.2012
Executive Assistant and Program Manager
MCC Realty Group
01.2008 - 01.2010
Program Assistant and Educator
Lango Language Immersion Program
01.2007 - 01.2009
Certificate - Business Technology, Extended Learning
INSEAD
Bachelors - Sociology
University of California Santa Barbara