Aja Jessica Alve
San Jose,CA
Summary
Accomplished Sr. Executive Assistant at Qualcomm, adept in process improvement and exceptional interpersonal skills. Expertly coordinated international meetings and travel, significantly enhancing operational efficiency. Demonstrated meticulous attention to detail in managing executive schedules and events, fostering cross-functional collaboration and streamlining onboarding processes. Proven track record in boosting team morale and productivity. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Resourceful Senior Executive Assistant with experience organizing large meetings and managing vendors. Skilled at document control, presentation development, and travel support.
Overview
18
18
years of professional experience
Work History
Sr. Executive Assistant
Qualcomm
04.2008 - Current
- Prepared executive meetings for SVP, VP, Directors and Engineering Managers.
- Administered confidential high level support to executive team and direct reports. Focusing on complex calendar and time management, maintain office organization, provide efficient verbal and written communication skills and detail oriented.
- Coordinate travel details for Wireless Connectivity Engineers, handling travel reimbursement expenses, company credit cards, US Passports, international travel visas and US Customs.
- Contributed to business operations in planning internal meetings with RFIC Wireless Connectivity Groups located in India, China & US offices.
- Coordinate and Organize Travel Budget and Registration Fees for IEEE ISSCC Conferences; Scheduling 15 years Bi-Annual Merit Reviews & Peer Evaluations for executive team; Collect engineering data for Quarterly Business Reviews discussing new products, progress performance, upcoming goals and cost reduction plans.
- Organized team building events to maintain employee morale. Managed annual financial team building budget and expense tracking for leaders.
- Working relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders. Coordinate office moves, employee seating, planning hybrid/remote employees, scheduling engineering candidate interviews and international travel accomodations, and assist hiring manages with new hires onboarding processes.
Executive Secretary, Vice President at Qualcomm
Manpower Employment Agency
01.2007 - 04.2008
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Organized and updated schedules for executives.
- Transcribed phone messages and relayed to appropriate personnel.
- Answered high volume of phone calls and email inquiries.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Orchestrated successful conferences and associated travel for speakers and attendees.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Coordinated travel arrangements and bookings for executive staff.
Education
Certificate - IC Mask Layout Design
Silicon Drafting Institute
Santa Clara, CABachelor of Science - Computer Science, Software Eng.
Kansas State University
Manhattan, KSAssociate of Science - Computer Science, Software Eng.
Univ. of Maryland, European Div.
Darmstadt, GermanySkills
- Process improvement strategies
- Exceptional interpersonal skills
- Calendar Management Proficiency
- Meticulous attention to detail
Timeline
Sr. Executive Assistant
Qualcomm
04.2008 - Current
Executive Secretary, Vice President at Qualcomm
Manpower Employment Agency
01.2007 - 04.2008
Certificate - IC Mask Layout Design
Silicon Drafting Institute
Bachelor of Science - Computer Science, Software Eng.
Kansas State University
Associate of Science - Computer Science, Software Eng.
Univ. of Maryland, European Div.
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