Shirley Fox
O'Fallon,MO
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
38
38
years of professional experience
1
1
Certification
Work History
Sr. Executive Assistant
Bayer
Chesterfield
06.2001 - Current
- Streamlined executive schedules by managing appointments, meetings, and travel arrangements to ensure smooth daily operations.
- Enhanced communication between executives and staff by acting as a liaison and promptly addressing issues or concerns.
- Improved office efficiency with the implementation of organized filing systems and document management processes.
- Supported decision-making processes by conducting research, compiling data, and presenting findings in concise reports for executive review.
- Managed expense tracking and budgeting tasks to maintain financial accountability for senior leadership teams.
- Facilitated successful events by coordinating logistics, vendor relations, and guest accommodations for high-level corporate functions.
- Oversaw special projects from inception to completion under tight deadlines while ensuring delivery of high-quality results.
- Optimized time management practices with the creation of comprehensive itineraries for executive travel plans both domestically and internationally.
- Assisted in talent acquisition efforts through candidate screening, interview scheduling, and onboarding coordination for new hires within the organization.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for [Number] executives.
- Assisted senior management with major initiatives and projects.
- Screened incoming mail, publications and other correspondence directed to management team members.
Executive Assistant
Spectrum Healthcare
St. Louis
01.1992 - 06.2001
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Improved office efficiency by implementing new filing systems and document management processes.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Developed and maintained automated alert systems for important deadlines.
- Filed paperwork and organized computer-based information.
- Coordinated events and worked on ad hoc projects.
Court Clerk
State Of Missouri
Troy, MO
05.1986 - 12.1991
- Increased court efficiency by processing legal documents and maintaining accurate case records.
- Assisted judges in streamlining court proceedings through diligent research and preparation of case materials.
- Enhanced communication between legal professionals by promptly distributing correspondence and case updates.
- Ensured timely resolution of cases with accurate scheduling and coordination of hearings, trials, and conferences.
- Processed financial transactions for fines, fees, and other court-related costs accurately and efficiently.
- Coordinated jury selection process, ensuring a fair representation of diverse community members in trial proceedings.
- Reduced clerical errors by implementing quality control measures when handling sensitive information.
Education
Associate of Science -
St. Mary's College
05.1984
Skills
- Excellent active listener
- Office equipment proficiency
- Conflict resolution techniques
- Process improvement strategies
- Effective problem solving
- Administrative Skills
- Adaptable to change
- Executive Support Expertise
- Calendar Management Proficiency
- Budget Management Experience
- Expert Time Management
- Administrative Support
Certification
- CAP - Certified Administrative Professional
Timeline
Sr. Executive Assistant
Bayer
06.2001 - Current
Executive Assistant
Spectrum Healthcare
01.1992 - 06.2001
Court Clerk
State Of Missouri
05.1986 - 12.1991
Associate of Science -
St. Mary's College