Summary
Overview
Work History
Education
Skills
Websites
Timeline
Generic

Malou Day

Seattle,WV

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

24
24
years of professional experience

Work History

Sr. Executive Assistant

Seattle Hospitality Group
03.2024 - Current
  • Provide administrative support to Founder & Chairman

Office Manager/ Sr. Executive Assistant

MCG Health
01.2019 - 03.2024
  • Provide administrative support for the VP Product Management, VP Sales & CTO
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.

Sr. Executive Assistant

Spencer Stuart
01.2018
  • Provide administrative support for the executive search consultant and assist other members of the search team

Sr. Executive Assistant to General Manager/SVP

OpenMarket / Amdocs
01.2014 - 01.2018
  • Support the GM/SVP and other senior level executives; conduct research, prepare sensitive, confidential materials, and collaborate with cross-functional teams to continuously improve quality and efficiency
  • Coordinate meeting and event planning, agendas, schedules, travel
  • Prepare expense reports and manage event budgets
  • Function as first point of contact for visitors
  • Conduct new hire orientations and onboarding

Sr. Executive Assistant to President & CEO / Office Manager

Zettics
01.2010
  • Aided CEO of fast-paced technology firm to meet deadlines, plan and schedule meetings, events, and travel, and resolve pressing issues
  • Assisted CFO with coordination of HR operations
  • Maintained expense tracking and reporting for Leadership team

Sr. Executive Assistant to SVP Retail & SVP Marketing

Eddie Bauer Corporate & Symphony Teleca
01.2011 - 01.2012
  • Prepared correspondence, board presentations, and spreadsheets in support of the SVPs of Retail, of Marketing, and general business operations
  • Arranged travel and meetings, conferences, seminars, and speaking engagements
  • Facilitated trade show planning
  • Submitted and tracked visa applications for global executive team

Sr. Executive Assistant to Managing Director & Partners

SeaPoint Ventures
01.2001 - 01.2010
  • Oversaw diverse administrative functions and supported operations for venture capital organization
  • Fostered relationships with business partners
  • Scheduled meetings and travel
  • Supported CFO with preparation of financial material including expenses, invoices, annual reports, capital statements, and K-1s
  • Updated and maintained partner database and company website

Education

Bachelor of Arts - Communications - Advertising

University of Washington
Seattle, WA

Skills

  • Research abilities
  • Exceptional interpersonal skills
  • Excellent active listener
  • Effective problem solving

Timeline

Sr. Executive Assistant

Seattle Hospitality Group
03.2024 - Current

Office Manager/ Sr. Executive Assistant

MCG Health
01.2019 - 03.2024

Sr. Executive Assistant

Spencer Stuart
01.2018

Sr. Executive Assistant to General Manager/SVP

OpenMarket / Amdocs
01.2014 - 01.2018

Sr. Executive Assistant to SVP Retail & SVP Marketing

Eddie Bauer Corporate & Symphony Teleca
01.2011 - 01.2012

Sr. Executive Assistant to President & CEO / Office Manager

Zettics
01.2010

Sr. Executive Assistant to Managing Director & Partners

SeaPoint Ventures
01.2001 - 01.2010

Bachelor of Arts - Communications - Advertising

University of Washington
Malou Day