Alana Helms
Zephyrhills,FL
Summary
Experienced office manager skilled in billing, document management, and payroll processing. Adept at enhancing operational efficiency and ensuring financial accuracy, contributing to seamless office functions and positive client experiences.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Office Manager
Kingdom Connections
09.2025 - 04.2026
- Managed daily financial functions in collaboration with accounting and payroll personnel.
- Maintained fixed asset records and performed regular reconciliations of accounts.
- Executed daily cash management tasks, including monitoring bank transactions and balances.
- Processed and reconciled billing discrepancies to ensure accurate invoicing.
- Maintained detailed records of billing transactions and adjustments for auditing purposes.
- Assisted in maintaining employee records within payroll systems.
- Processed payroll for employees, ensuring accuracy and timeliness.
Accounting Assistant
Yudith Trucking, Inc
01.2023 - 09.2025
- Processed invoices and payment requests to ensure timely vendor payments.
- Reconciled bank statements with internal records, identifying discrepancies for resolution.
- Assisted in month-end close processes, ensuring accurate financial reporting and compliance.
- Maintained accurate financial records using accounting software to enhance data integrity.
Accounting Manager
Jason's Hauling, Inc.
Tampa, FL
07.2003 - 01.2023
- Managed office communications and correspondence, ensuring clarity and professionalism.
- Coordinated scheduling for meetings, enhancing team collaboration and efficiency.
- Developed and maintained filing systems, improving document retrieval speed.
- Prepared reports and presentations, supporting management decision-making processes.
- Assisted in budget tracking, contributing to financial accuracy and planning.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
Education
Bachelor of Science - Psychology
Saint Leo University
Saint Leo, FL05-2018
Skills
- Customer service
- Office management
- Organizational skills
- Office administration
- Billing
- Administrative support
- Payroll processing
- Bookkeeping
- Document management
- Account reconciliation
- Documentation and control
Certification
- CNP - Certified Notary Public
Timeline
Office Manager
Kingdom Connections
09.2025 - 04.2026
Accounting Assistant
Yudith Trucking, Inc
01.2023 - 09.2025
Accounting Manager
Jason's Hauling, Inc.
07.2003 - 01.2023
Bachelor of Science - Psychology
Saint Leo University