ALEXIS HUTCHINS
St. Cloud,FL
Summary
Organized Executive Assistant with 15 years of extensive experience supporting senior executives. Proven track record of managing complex schedules and coordinating high-level meetings. Demonstrated proficiency in communication and problem-solving skills.
Professional with solid foundation in executive support, ready to drive organizational success. Proven track record in managing complex schedules, coordinating high-level meetings, and facilitating communication between departments. Strong focus on team collaboration and achieving results, adapting seamlessly to changing needs. Expert in project management, travel arrangements, and confidential document handling. Highly reliable and resourceful, ensuring smooth operations and efficient workflow.
Overview
19
19
years of professional experience
Work History
Administrative Coordinator II
UCF CON
01.2024 - Current
- Assisting in the making of clinical, undergrad, and grad handbook, dealing with CCNE accreditation, implementing new administration strategies, managing employee records. Serves as a primary point of contact for faculty, staff, students, university leadership, healthcare partners, advisory board members, donors, alumni, and community stakeholders.
- Oversee travel arrangements for admins, securing logistics while maintaining budget constraints.
- Coordinated high-level meetings, ensuring comprehensive preparation and accurate documentation of proceedings.
- Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
- Organized and coordinated conferences and monthly meetings.
- Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the Dean.
- Increased overall productivity by skillfully handling multiple tasks simultaneously while adhering to tight deadlines consistently.
- Coordinated high-level events with meticulous attention to detail, fostering strong relationships with clients and partners.
- Screened calls and emails and responded accordingly to support executive correspondence.
Flight Attendant
Spirit Airlines
01.2018 - 01.2026
- Passenger safety, complying with aviation regulations, submitting safety reports, In-flight services, administer first aid when needed, increased onboard sales by 15%
- Trained new flight attendants on service standards and safety regulations.
- Resolved passenger concerns swiftly, maintaining a calm and professional demeanor.
- Led safety briefings to ensure compliance with aviation regulations and company policies.
- Demonstrated flexibility and adaptability amidst schedule changes, delays, or challenging situations while maintaining a positive attitude.
- Maintained a safe cabin environment by conducting pre-flight safety checks and adhering to FAA regulations.
- Promoted brand reputation by exhibiting professionalism, friendliness, and attentiveness in every interaction with customers.
Registrar Specialist II
UCF
01.2024 - 01.2024
- Supervises front desk operations, assists with registration issues, processes payments, and supports orientation sessions.
- Oversaw student enrollment processes, ensuring compliance with institutional policies and regulations.
- Developed and implemented efficient registration workflows to enhance user experience for students and staff.
- Managed academic records systems, ensuring accuracy and confidentiality of student information.
- Trained and mentored junior staff on best practices in registration procedures and data management.
- Greeted every guest with personable approach and provided knowledgeable service.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Verified paperwork accuracy and checked for completion prior to processing.
- Resolved student registration issues to reduce acceptance, enrolment and payment delays.
- Assisted with accreditation efforts through meticulous record-keeping and timely submission of required documentation.
- Monitored enrollment processes to meet regulations and accreditation standards.
- Reduced errors in transcript processing through careful attention to detail while entering grades into the system.
- Evaluated transfer credit eligibility for incoming students, ensuring a fair assessment process aligned with institutional policies.
- Promoted adherence to FERPA regulations by implementing strict confidentiality protocols when handling sensitive student information.
- Ensured compliance with federal and state regulations regarding student records, safeguarding privacy and institutional reputation.
Executive Assistant I
Georgia State University
01.2012 - 01.2018
- Managed faculty records, coordinated events, reconciled budgets, and arranged travel, managed multiple calendars, ensuring timely follow-up on critical needs and projects. Organizes and maintains information related to sensitive and confidential projects while exercising the highest level of discretion and confidentiality.
- Managed confidential correspondence and documentation, ensuring compliance with university policies.
- Assisted in planning and executing university events, fostering collaboration across departments.
- Evaluated existing office procedures, recommending improvements that increased overall productivity and effectiveness.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Senior Office Assistant
Emory University
01.2008 - 01.2010
- Maintained student databases, organized departmental meetings, and managed fiscal budgets.
- Coordinated office operations to enhance workflow efficiency and support departmental goals.
- Managed scheduling and calendar appointments for executives, ensuring optimal time utilization.
- Developed and maintained filing systems to improve document retrieval and organization.
- Trained new staff on office policies, procedures, and software applications for seamless integration.
- Oversaw inventory management of office supplies, ensuring availability while minimizing costs.
- Improved office communication by developing and distributing internal newsletters and announcements.
- Assisted in the hiring process by reviewing resumes, scheduling interviews, and coordinating onboarding activities for new employees.
- Provided backup support to other staff members during periods of high workload or employee absences to ensure continuity of operations.
Education
AS - Medical Office Administration
Valencia College
12-2026
TC - Office Specialist
Valencia College
05-2026
TC - Office Support
Valencia College
05-2026
TC - Medical Office Support
Valencia College
12-2025
High School Diploma - undefined
Loganville High School
05-2008
Skills
- Proficient in Microsoft Office Applications, PeopleSoft Financials, and Leap RN
- Strong background in scheduling, data analysis, and financial reporting
- Exceptional communication and organizational skills, trustworthy, and experience in customer service and policy interpretation
- Advanced multitasking
- Proactive problem-solving
- Meeting facilitation
- Expense reporting
- Exceptional organization
- Time management expertise
- Strong decision-making
- Calendar management
- Travel planning
- Schedule & calendar planning
- Conflict management
Accomplishments
Rising Star Award Recipient 2026
Founders Day Award Nominee 2026
Timeline
Administrative Coordinator II
UCF CON
01.2024 - Current
Registrar Specialist II
UCF
01.2024 - 01.2024
Flight Attendant
Spirit Airlines
01.2018 - 01.2026
Executive Assistant I
Georgia State University
01.2012 - 01.2018
Senior Office Assistant
Emory University
01.2008 - 01.2010
TC - Office Specialist
Valencia College
TC - Office Support
Valencia College
TC - Medical Office Support
Valencia College
High School Diploma - undefined
Loganville High School
AS - Medical Office Administration
Valencia College