Alexis McNeeley
Chesterfield,VA
Summary
Professional with solid experience in financial operations and accounts management, prepared for this role. Strong focus on processing invoices, reconciling statements, and managing vendor relationships, ensuring accuracy and compliance. Reliable team collaborator, adaptable to changing needs, and consistently achieving results in fast-paced environments. Known for attention to detail, problem-solving skills, and effective communication.
Overview
1
1
Certification
14
14
years of professional experience
Work History
Accounts Payable Specialist
Cranemasters Inc.
01.2025 - Current
- Process A/P invoices and disbursement process including:
- Receive and process invoices
- Obtain approvals for invoices and other expenditures
- Verify transactions comply with policies and procedures
- Process and distribute payments
- Obtain and reconcile vendor statements
- Maintain physical and electronic A/P files
- Respond to vendor requests for payment status, discrepancy resolution
- Prepare daily cash reports.
- As directed performs tasks associated with month-end/year-end accounting processes.
- Responsible for accurate and timely completion of assigned work in processing accounts payable, accounts receivable, and other accounting functions.
- Follows A/P systems, policies, procedures, and practices, to ensure accuracy, timeliness, and adherence to company guidelines.
Ocean Export Agent
Expeditors
01.2025 - 10.2025
- Track and trace ocean export files and reports
- Ensure accurate data entry into operational system
- Ensure timely and accurate movement of freight and information, while providing exceptional customer service
- Ensuring timely communication responses to email request (internal and external)
- Meet compliance at all times accordance to government regulations
- Escalation of problems to Management when necessary
- Prepare shipping documentation
Administrative Assistant - Virginia Rest Area, South Carolina Welcome Center, VRE Project
U.S. Facilities Inc.
Chesterfield, Virginia
01.2021 - 03.2025
- Create and submit proposals for Federal Funded, Contract Initiated Task Orders
- Code Payables and submit to Corporate office for approval
- Assist in approval in weekly timesheets for Employees
- Updated regional system data employment such as promotions, transfers, increases, etc.
- Assist auditors with year-end audit documentation and other necessary data as requested
- Developed new procedures for credit card expenses
- Reconcile credit card reports for multiple sites and submit to corporate
- Research invoice discrepancies
- Collect all information from contractors to invoice projects
Administrative Assistant - Virginia Rest Areas Project
DBI Services Inc.
Chesterfield, Virginia
01.2019 - 10.2021
- Ensure per diem requested is met with per diem contracted
- All reconciliations must balance accounting workbooks
- Request checks as needed
- Enter time sheets daily/weekly & maintains payroll records
- Code Payables and submit to Region Office
- Enters PTR’s into Database and files in customer files Daily/Weekly
- Create and maintain office folders for new and existing accounts
- Assist in creating monthly technician schedules
- Process new hire and termination paperwork submit to region/corporate
- Create and maintain monthly commission logs and tech referral sheets-submit to corporate for approval
- Creates Requisition request for subcontracted work over $5,000.00
- Support Manager with recruitment, printing of applications and resumes
Accounting Representative (AP & AR)
Essentra in Colonial Heights, Virginia (Vaco Temp)
Colonial Heights, Virginia
01.2018 - 05.2019
- Maintain daily processes for accounts receivable/payable reporting
- Verify validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers
- Perform credit transactions, collections, and reconciliations and update journal entries in the general ledger while maintaining hard and/or soft copy documentation to support transactions
- Assist with monthly accounting close
- Respond to account department inquiries
- Cross-train for backup of other sites handled by Shared Services for vacation/sick coverage
Payroll & Benefit Analyst
G.D USA
Richmond, Virginia
01.2016 - 01.2018
- Maintained critical benefit system information for plans, audits results, related regional communications, and counseled employees on work performance
- Conducted periodic audits on benefits and compensation process to ensure all benefit plans are in compliance with state and federal statutes
- Conducted sales commission and bonus validation for all regions
- Updated regional system data employment such as promotions, transfers, increases, etc.
- Provided weekly payroll processing and backup for other regions
- Manages daily operations including accounts receivable, customer service for the reception desk, and research
- Developed new procedures for A/R and Collections
- Maintained records and mailed statements for past due accounts to clients
- Provided assistance in negotiating and collecting on past due accounts
- Processed travel expense reports, travel advances, and freight bills
Accounts Receivables
G.D USA
Richmond, Virginia
01.2013 - 01.2016
- Maintained critical benefit system information for plans, audits results, related regional communications, and counseled employees on work performance
- Conducted periodic audits on benefits and compensation process to ensure all benefit plans are in compliance with state and federal statutes
- Conducted sales commission and bonus validation for all regions
- Updated regional system data employment such as promotions, transfers, increases, etc.
- Provided weekly payroll processing and backup for other regions
- Manages daily operations including accounts receivable, customer service for the reception desk, and research
- Developed new procedures for A/R and Collections
- Maintained records and mailed statements for past due accounts to clients
- Provided assistance in negotiating and collecting on past due accounts
- Processed travel expense reports, travel advances, and freight bills
Education
Pharmacy Technician Certification -
Chesterfield Technical Trade Center
01-2012
High School Diploma - undefined
L.C. Bird High School
01-1997
Skills
- Paylocity, Suite, FSP, Netsearch, Harland, Citrix, Hagen, Imaginerra, Radius, Oracle, Kronos, ADP, Concur, Payclock, SpringCM, Docstar, Teams, Insight, As400, Dayforce, Corpay, Salesforce, VISTA
- Data entry and 10-key
- SAP
- Account reconciliation
- Expense tracking
- Data entry
- Payroll administration
- 1099 preparation
- Month-end closing
- Microsoft office
- Data inputting
- Entry verification
Certification
- Additional Training Completed:
- Dangerous Goods Certification
- Medical Assistant Certificate
- Medical Terminology Training
- Medical Encoding Program
Timeline
Accounts Payable Specialist
Cranemasters Inc.
01.2025 - Current
Ocean Export Agent
Expeditors
01.2025 - 10.2025
Administrative Assistant - Virginia Rest Area, South Carolina Welcome Center, VRE Project
U.S. Facilities Inc.
01.2021 - 03.2025
Administrative Assistant - Virginia Rest Areas Project
DBI Services Inc.
01.2019 - 10.2021
Accounting Representative (AP & AR)
Essentra in Colonial Heights, Virginia (Vaco Temp)
01.2018 - 05.2019
Payroll & Benefit Analyst
G.D USA
01.2016 - 01.2018
Accounts Receivables
G.D USA
01.2013 - 01.2016
High School Diploma - undefined
L.C. Bird High School
Pharmacy Technician Certification -
Chesterfield Technical Trade Center