Alexis Reynolds
Valley Springs,CA
Summary
Dependable office management professional brings 22 years of experience in administrative oversight. Self-starter and skilled team leader with history unifying staff under common goals, modeling organizational efficiency and instilling customer service excellence. Specializes in Mining/Quarry/Safety environments.
Overview
22
22
years of professional experience
Work History
Office Manager
Western Mining Services
Ceres, CA
06.2019 - Current
- Inside sales for over 50 customers. Keeping daily logs of items on order for each customer to make sure of timely deliveries.
- Invoicing customers daily
- Inventory - maintaining over 1 Million dollars of belting, idlers, rubber and other items. Monthly spot checking on inventory along with twice yearly full inventory counts.
- Reviewed monthly aging accounts and reaching out to customers for payment. When starting at Western Mining the 90 days aging was over 1 million dollars. After 5 months this was reduced to 400k.
- Assisted with the preparation of budgets, forecasts and financial statements.
- Supervised staff members, organized schedules and delegated tasks. Weekly "tail gate" meetings with staff to go over upcoming jobs.
- Maintaining all employees MSHA certificates and working with safety department to stay up to date on MSHA rules. Conducting bi-weekly safety meetings. This included topics to makes sure that by November all MSHA Refresher hours were complete.
- Working with OSHA and maintaining accurate and current information of each employee.
- Monthly safety/shop inspection walks. Checking rigging, fire extinguishers, ladders, etc. to make sure all were in compliance.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Remained calm and professional in stressful circumstances and effectively diffused tense situations.
Plant Administrator
Vulcan Materials
Pleasanton, CA
07.2001 - 06.2019
- Kronos application for over 80 union employees with payroll being completed bi-weekly.
- EMS System for daily entry of mobile and stationary equipment. This included logging in hours from employees along with down time and reasons why. Maintaining reports for services that were due and outlining upcoming services based off hours run.
- Maintaining MSHA paperwork for several sites along with the various 7000 forms. Keeping logs of all employees to make sure they were in compliance within MSHA guidelines and organizing yearly MSHA refresher classes.
- In charge of ordering parts daily for the quarry and mobile equipment along with safety items needed for the employees. This was through Oracle along with credit cards. Credit cards were reconciled weekly to the correct departments.
- Being a part of the Safety team for several years. This included walking the plant monthly and recognizing hazardous for the employees. Making sure that the items found would be corrected in a reasonable time frame.
- Working with the environmental group to make sure we were in good standings with the local agency.
Education
High School Diploma -
Dublin High School
Dublin06.1999
Skills
- Billing
- Employee Supervision
- Contract Administration
- Administrative Support
- Inventory Control
- Customer Service
- Account Reconciliation
Affiliations
- Goat Leader for the Valley Springs 4-H group, to be a leader we have monthly charter meetings and monthly group meetings. Help prepare kids for fair with their animal. To be in this role you have to register with the 4-H state department and have a live scan completed.
- AG Boosters member for Hughson High School - help to put on several feeds each year to gather enough monety to help kids purchase animals for FFA, send kids to Regional conferences, State conferences and National conference.
- Oakdale Saddle Club member since 2017 - in this I help to put on our yearly rodeo and I have ran the Cook Shack several times, this feeds over 10k people over the weekend.
- PTA member for Christensen Junior High School and former member of the PTA for Altamont Creek Elem. for 5 years.
Timeline
Office Manager
Western Mining Services
06.2019 - Current
Plant Administrator
Vulcan Materials
07.2001 - 06.2019
High School Diploma -
Dublin High School
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