Alice Kilada
East Meadow
Summary
Administrative professional with expertise in documentation management, invoice processing, and confidentiality maintenance. Recognized for optimizing office workflows to boost productivity and facilitate team collaboration.
Overview
2027
2027
years of professional experience
Work History
Executive Assistant
Audit Associates
St Petersburg
01.2000 - Current
- Processed invoices for payment using accounting software, ensuring prompt transactions.
- Tracked staff correspondence and data communications, contributing to improved office automation.
- Updated systems to organize documentation, maximizing operational efficiency.
- Managed filing systems for sensitive audit documentation and records, ensuring compliance and accessibility.
- Organized files, developed spreadsheets, and scanned documents to maintain an orderly reception area.
- Prepared reports and presentations for client meetings, supporting effective communication of key information.
- Entered data into spreadsheets using Microsoft Excel and similar programs.
- Handled confidential documents according to established protocols, ensuring accuracy and confidentiality.
Executive Assistant
Globe Ground
Great Neck
1996 - 1999
- Managed executives' calendars and scheduled appointments to maximize productivity.
- Coordinated travel arrangements for domestic and international trips to support executives' schedules.
- Prepared meeting agendas and documented minutes for executive meetings accurately.
- Maintained confidential files and organized office documents to enhance information accessibility.
- Assisted in project management by tracking deadlines and deliverables diligently.
- Developed presentations using office software for stakeholder meetings effectively.
- Monitored incoming emails and responded promptly to facilitate effective communication.
- Provided comprehensive administrative support in preparing contracts, invoices, and purchase orders.
Administrative Assistant
Getting to Know You
Jericho
1994 - 1996
- Managed scheduling and appointments for team members efficiently.
- Assisted in preparing documents and reports for meetings and presentations.
- Implemented filing systems to enhance document retrieval and organization.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Handled confidential documents in an organized fashion according to established protocol.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed database systems containing customer contact information.
- Facilitated communication between different departments within the organization.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Administrative Assistant
Chase Bank
Garden City
1991 - 1994
- Managed scheduling and appointments for team members efficiently.
- Coordinated office communications and maintained effective channels between departments.
- Assisted in preparing documents and reports for meetings and presentations.
- Implemented filing systems to enhance document retrieval and organization.
- Supported team projects by gathering information and conducting research as needed.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Handled confidential documents in an organized fashion according to established protocol.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed database systems containing customer contact information.
- Facilitated communication between different departments within the organization.
Administrative Assistant
Newsday
Melville
1987 - 1991
- Managed scheduling and appointments for team members efficiently.
- Coordinated office communications and maintained effective channels between departments.
- Assisted in preparing documents and reports for meetings and presentations.
- Supported team projects by gathering information and conducting research as needed.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed database systems containing customer contact information.
- Facilitated communication between different departments within the organization.
- Developed and maintained filing systems for confidential documents and records.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
Paralegal
Montfort Healy McGuire & Salley
Garden City
1983 - 1986
- Assisted attorneys in drafting legal documents and correspondence.
- Organized and maintained case files for easy access and retrieval.
- Reviewed and summarized discovery materials for attorney review.
- Prepared trial binders and exhibits to support litigation efforts.
- Communicated with clients to gather information and update case status.
- Coordinated scheduling of depositions, hearings, and client meetings.
- Managed legal databases to ensure accurate information storage and retrieval.
- Maintained client files according to established protocols.
Education
Associate of Applied Science - Legal Secretarial Science
Nassau Community College
Garden City, NY05-1982
Skills
- Invoice management
- Accounting software
- Document management
- Data entry
- Meeting coordination
- Presentation development
- Travel coordination
Timeline
Executive Assistant
Audit Associates
01.2000 - Current
Executive Assistant
Globe Ground
1996 - 1999
Administrative Assistant
Getting to Know You
1994 - 1996
Administrative Assistant
Chase Bank
1991 - 1994
Administrative Assistant
Newsday
1987 - 1991
Paralegal
Montfort Healy McGuire & Salley
1983 - 1986
Associate of Applied Science - Legal Secretarial Science
Nassau Community College