Alison Fujimoto
Summary
Dynamic Program Manager with over 12 years of expertise in program management, event planning, and executive support. Proven ability to manage multiple projects simultaneously, ensuring seamless collaboration and execution among cross-functional teams through effective communication and organizational skills. Strong track record of delivering large-scale projects and events from inception to completion, focusing on data-driven decision-making that enhances efficiency and stakeholder engagement. Committed to fostering an environment of continuous improvement and innovation by leveraging insights and methodologies to drive results.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Program Manager II, Business Operations
Amazon (Devices Reverse Logistics)
08.2022 - Current
- Facilitate strategic planning cadences for QBR, OP1, OP2, 3YP, white paper and off cycle strategy reviews
- Own RL PMO, managing tech/non-tech project backlog and annual intake and prioritization mechanisms
- Deliver org-wide project communication via email, newsletters, wiki updates, whitepapers, and scoping documents to internal and external stakeholders and leadership
- Lead Monthly Business Review (MBR) and Monthly Program Review (MPR) processes and track Kingpin goals
- Establish a rhythm of business to ensure operational excellence of cross-functional initiatives and develop framework and methodology for core organizational programs
- Own 15 annual org-wide domestic and international L&B events such as Lunch and Learns, C2RC, Think Big, and summits: define objectives, strategies and milestones, build roadmaps of deliverables, manage complex budgets, draft stakeholder maps, and metricize CSAT scores to track KPIs ensuring continuous improvement and process optimization
- Built a device donation pipeline process and own the ongoing project: adhering to regulatory guidelines, writing and updating requirement docs and coordinating with cross-functional stakeholders (RL tech, trade compliance, marketing, legal, PR and forecasting teams) to ensure alignment on workback plans and deliverables
Executive Assistant II
Amazon (Devices Global Logistics)
04.2018 - 08.2022
- Supported four directors and VPs across the US with complete confidentiality of sensitive information, owned complex calendar management, expense reports and multi-leg domestic and international travel itineraries
- Executed 20 annual org-wide events in the US, Europe and Asia: managed site selection, budget and contract negotiation, built and maintained vendor relationships, coordinated catering, lodging and transportation, created travel SOP's, agendas and presentation content and drafted post mortem write-ups
- Pulled Connections and Playbook reports, created bi-weekly project newsletters, submitted monthly headcount inputs, gathered and uploaded MBR/QBR data and wrote MBR documents
Event Program Coordinator
Amazon (University Programs)
09.2017 - 04.2018
- Planned diversity conference networking and recruiting events at Grace Hopper Celebration, Conference on Neural Information Processing Systems, and Amazon's Graduate Research Symposium for over 1000 attendees
- Created PRFAQ's for leadership, adhered to strict team budgets, drafted working backwards plans, organized onsite logistics, secured contracts, utilized Playbook to track ROI, attendance metrics and CSAT surveys
Campus Recruiting Coordinator
Amazon (University Programs)
05.2016 - 09.2017
- Supported the Technical Engineering and SDE pipelines through high volume scheduling of phone and onsite interviews, managing multiple inboxes and planning on-campus proctored exams and events
- Led the planning for all team events such as SDE group assessments, flybacks, intern socials, poster sessions and New Hire Orientation sessions for 2000-3000 attendees weekly
- Tracked the candidate pipeline process to calculate percent to demand filled, targeted goals and roadblocks
Donor Relations Program Coordinator
University of Washington Medicine Advancement
12.2012 - 05.2016
- Oversaw the execution of the gift processing program and managed a pipeline of 5.5M annual donations
- Supported fundraising events of 500+ attendees through leading vendor negotiation, budget management, marketing campaigns, onsite support, and KPI report-outs to senior leadership
Event Program Assistant (contract)
University of Washington
03.2012 - 12.2012
- Assisted with the planning of the 2012 UW commencement at CenturyLink Field with over 50,000 attendants
- Negotiated, secured and managed third-party vendor services for catering, AV support and event security
Education
Master of Public Administration -
University of Washington Evans School of Public Policy and Governance
Seattle, WA01.2015
Bachelor of Arts - Communication
University of Washington
Seattle, WA01.2007
Skills
- Process improvement
- MS office applications
- Training and development
- Event Planning
- Project management lifecycle
- Organizational change management
Certification
- Project Management Certificate, Cornell University, Dec. 2023
- Lean Six Sigma Green Belt, Purdue University, Aug. 2023
Timeline
Program Manager II, Business Operations
Amazon (Devices Reverse Logistics)
08.2022 - Current
Executive Assistant II
Amazon (Devices Global Logistics)
04.2018 - 08.2022
Event Program Coordinator
Amazon (University Programs)
09.2017 - 04.2018
Campus Recruiting Coordinator
Amazon (University Programs)
05.2016 - 09.2017
Donor Relations Program Coordinator
University of Washington Medicine Advancement
12.2012 - 05.2016
Event Program Assistant (contract)
University of Washington
03.2012 - 12.2012
Bachelor of Arts - Communication
University of Washington
Master of Public Administration -
University of Washington Evans School of Public Policy and Governance
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