Alissa Allen
Los Angeles,CA
Summary
Accomplished Estates Manager with extensive experience in overseeing business, personal and estate operations for family offices and estates in California, New York, Florida and Colorado (USA) as well as UK, Europe, Caribbean, Middle East and South America, including a Grade I Listed Country House. Expert in international contracts, staff & vendor management, strategic planning, travel and hospitality. Proven leadership in coordinating UHNWI lifestyles, achieving seamless integration of personal, business, and philanthropic activities.
Overview
15
15
years of professional experience
Work History
Estates Manager
Confidential Family Office
Pacific Palisades, CA
01.2024 - Current
- Manage operations for two estates totaling 65,000 sq
- Ft., overseeing estate operations, with nine departments including Executive Office, Home Office, Hospitality, Facilities, Assets & Aesthetics, Maintenance, Archives, Security, Aviation, Yacht, Fleet and Equestrian
- Lead a 40-member private staff with 8 direct reports, ensuring seamless coordination and high service standards
- Create and revise Job Descriptions and overall Estate Management, including consulting on global properties
- Liaise with all vendors, including art dealers, museums, architects, designers, and contractors, to execute ongoing projects within budget and timeline constraints
- Direct high-level contract negotiations for vendors and external suppliers, including construction, security firms and asset acquisitions, including vehicle purchase and G750 delivery
- Successfully handled emergency evacuations and crisis management during Los Angeles Fires
- Oversaw daily operations, maintenance, and administration of various properties.
- Advised owners on potential improvements or investments that could increase the value of their properties.
- Implemented cost-cutting measures where appropriate in order to reduce overhead costs without compromising quality standards.
- Solicited and analyzed bids for repairs, renovation and general maintenance.
Chief of Staff
Confidential Family Office
Los Angeles, CA
01.2020 - 12.2024
- Directed Executive Office, integrating personal, business, and philanthropic activities
- Acted as a liaison between the Principal and estate office, business, corporate office, and leadership teams
- 24-7 Right hand for Principal’s lifestyle and business management
- Oversaw personal and sensitive projects, including private investments, acquisitions, and philanthropic initiatives
- Negotiated contracts with architects, security consultants, and aviation specialists for asset acquisitions (real estate, private jets, yachts, art collection, couture, jewelry)
- Oversight of estate management, including budgets, operations, staffing, contracts, and strategic planning.
- Executed large-scale travel itineraries and complex logistical coordination for the Principal
- Developed and implemented agendas, reports, and presentations for meetings with global stakeholders
- Participated in Board meetings, Government sessions and other Stakeholder meetings
- Oversaw creative projects and teams as well as business and financial teams
- Developed and implemented enterprise-wide performance standards, measurement, and optimization.
- Coordinated and conducted classes to teach procedures to new staff members.
- Monitored performance metrics of various initiatives and identified areas needing improvement.
- Planned and controlled budgets for contracts, equipment and supplies.
- Managed communications between the executive office, senior leaders, and other staff members.
- Formulated high-level organizational strategy to collaborate with senior managers on projects and deliver organizational impact.
Estate Manager
Confidential
01.2014 - 01.2020
- Management of Architecturally Significant Properties: UK – Grade I Listed Country House, 1926 Hollywood Hills home, Modernist Los Feliz Home, Greene & Greene Pasadena Home, and Malibu Home
- Management of interior and exterior renovations of properties
- Assistance in sourcing and purchasing real estate in UK and USA
- Work with city councils, planning departments, public works, permitting
- Management and care of fine furniture, fine art, antiques and linens as well as sourcing of vendors
- Oversight of shipping of fine furniture, antiques, paintings and sculptures
- Extensive Event Planning including galas, liveried dinners, foxhunting breakfasts, & country weekends
- Coordination of domestic and international travel, including Gulfstream IV, V, and 134 Amiens Yacht
- Reason for Leaving: Divorce of Principals
- Remained with Mrs
- Until COVID
Director
Confidential Family Office
01.2010 - 01.2014
- Provided right-hand support to Chairman / CEO
- Directed high-stakes international projects from concept through delivery
- Oversaw and conducted due diligence on the acquisition and sale of multimillion-dollar businesses
Education
Certificate - English Comparative Literature
University of Cambridge
UKMBA Program - Communications
York University
CanadaSkills
- Staff & Vendor Management
- UHNWI Lifestyle Managment
- Family Office Experience
- Royal Family Experience
- Exceptional oral and written communication skills
- Contract negotiation
- Financial budgeting and reporting
- Estate & Asset Management
- Luxury Travel & Lifestyle Coordination including private aviation and yachting
- Contract & Supplier Negotiations
- Event & Meeting Planning
- Crisis & Risk Management
- Strategic Planning & Operations
Prior Experience
- Executive Director, Riverwalk Arts & Entertainment District
- Governess & Executive Personal Assistant, Confidential Family Office (Royal Family)
- Senior Communications Strategist, PriceWaterhouseCoopers
Impact Overview - Overview
- Proven Chief of Staff with over a decade of experience managing private staff, estate operations, and strategic initiatives for UHNW individuals.
- Expert in luxury property management, overseeing multiple estates, including construction, strategic planning, renovations, refurbishments, and security operations across global locations.
- Negotiation and contract management leader, handling agreements with external suppliers, including architects, designers, and asset acquisitions (Gulfstream and Boeing Jets, yachts, art collections, jewelry and couture).
- 24/7 Principal support, managing high-level logistics, lifestyle coordination, event planning, and complex travel itineraries.
- Strategic advisor, providing operational excellence, discretion, and problem-solving in fast-paced environments.
Personal Information
- Irish
- Canadian
- USA
Languages
English
Native/ Bilingual
French
Native/ Bilingual
Spanish
Limited
Italian
Elementary
Timeline
Estates Manager
Confidential Family Office
01.2024 - Current
Chief of Staff
Confidential Family Office
01.2020 - 12.2024
Estate Manager
Confidential
01.2014 - 01.2020
Director
Confidential Family Office
01.2010 - 01.2014
Certificate - English Comparative Literature
University of Cambridge
MBA Program - Communications
York University
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