ALISSA GONSOULIN
Red Oak,TX
Summary
Administrative Support Professional with 15+ years of experience in a variety of industries providing support to senior executives. Excellent time management skills and demonstrated ability to prioritize and handle multiple projects in fast-paced environments. Detail oriented, motivated, very organized, able to multitask, and a problem solver. Have been recognized for being able to learn quickly, being exceptional at prioritizing, and able to perform in a timely and accurately manner.
Overview
18
18
years of professional experience
Work History
Accounting
Thiel & Thiel, Inc.
2022.01 - Current
- Compile Care/Maintenance manuals
- Enter credit card charges as provided by the Procurement Team
- Enter bills for payment upon approval by the Procurement Team
- Digitally file project related documents such as Purchase Orders and Invoices
- Set up Vendor Accounts as required
- Update Vendors with Resale Tax Certificates as needed
- Monitor Procurement Mailbox for Payable Invoices
- Assist team with managing the budget and schedule for the project
- Assist team with complete documentation of the purchasing process through all phases of the project
- Reconcile project actual expenses versus budget expenses and report variances to Procurement PO and CFO
- Assist team with expediting overflow as needed
- Assist CFO and Procurement Team as required.
Executive Assistant - Directors of Retail Operations, Director of Loss Prevention
H-E-B
2020.04 - 2022.01
- Manage multiple calendars and ensure that all items critical to the business are on the Executive’s calendar in a timely manner
- Prioritize requests for meetings with the Executive accordingly and ensure prompt responses to all requests
- Ensure telephones are answered in a timely and courteous manner and messages are taken accurately
- Screen telephone calls and respond to routine inquiries
- Performs advanced, diversified, and confidential administrative functions requiring a high degree of independent judgment
- Plans meetings and events at all levels including travel arrangements
- Provides specialized support and independently manages the daily coordination of projects / process for a department
- Provide general office support including photocopying, booking meeting rooms, ordering supplies, mail distribution, facilities management, and floor maintenance
- Collects, compiles, and analyzes information for inclusion in reports and presentations for team and leader usage
- Creates templates, forms, and surveys
- Expense reconciliation for all Executives and Leaders.
Executive Assistant - CEO and CFO
SBL ARCHITECTURE, INC
2011.04 - 2019.12
- Selected by management to develop and implement license procedures for Architects in 20 states
- Support managing principals in their individual and firm renewal process
- Developed and maintained a confidential new system for scheduling employee evaluations for 25 employees
- Manage executives’ calendars, setup meetings, make travel and accommodation arrangements
- Act as the point of contact between executives and employees/clients
- Assist with organization of company functions and events
- Accounts Payable with purchase and control inventory of basic office and kitchen supplies
- Verify AP invoices to ensure accurate billing
- Responsible for the recruitment efforts, post job ads, organize resumes, and schedule interviews.
Office Manager
AUTO-CHLOR SERVICES, LLC
2008.09 - 2011.04
- Increased profitability by designing and implementing processes and procedures to collect past due accounts
- Reduced delinquent accounts from $10,000 to $6,000 weekly by coordinating collections with Account Executives and Route Drivers
- Reduced operating costs by redesigning and implementing processes and procedures to successfully increase productivity
- Provide administrative support to 10 Account Executives; arrange hotel accommodations
- Plan and schedule catering services for team members
- Manage daily financial operations to ensure accurate and timely records
- Verify, balance, and post collections; investigate and resolve errors in billing and revenue collection; collect past due accounts and set up payment plans with customers
- Prepare and deliver daily bank deposits
- Purchase and control inventory of basic office supplies
- Set up personnel records for new-hire employees; coordinate annual enrollment in benefit and insurance programs.
Production Assistant / Purchasing
POWER-FLITE
2006.08 - 2008.09
- Selected by management to organize and simplify a product identification process that documented serial numbers and printed product and shipping labels
- Provided administrative support to the Production Manager and Purchasing Manager
- Inventory Control with reviewing, analyzing, and verifying daily production reports
- Prepared daily work orders for production; reviewed, analyzed, and verified production reports
- Coordinated shipment of products to warehouse for delivery to customers worldwide
- Reviewed and analyzed engineering schematics to identify and purchase a board variety of components required to produce company products
- Assisted customers with tracking and locating orders
- Assisted sales with placing orders, tracking and customer service
- Review and process expenses.
Education
General Studies -
Tarrant County Community College
Arlington, TexasCertificate - Medical Terminology
Tarrant County Community College
Hurst, Texas01.2007
High School Diploma -
James Bowie High School
Arlington, Texas01.2002
Skills
- MS Office Suite
- Workforce Manager
- MS Teams
- Adobe Acrobat
- MS Forms
- PeopleSoft
- My Expenses
- Concur
- Quickbooks
- Zoom
- Slack
- Survey Monkey
Timeline
Accounting
Thiel & Thiel, Inc.
2022.01 - Current
Executive Assistant - Directors of Retail Operations, Director of Loss Prevention
H-E-B
2020.04 - 2022.01
Executive Assistant - CEO and CFO
SBL ARCHITECTURE, INC
2011.04 - 2019.12
Office Manager
AUTO-CHLOR SERVICES, LLC
2008.09 - 2011.04
Production Assistant / Purchasing
POWER-FLITE
2006.08 - 2008.09
General Studies -
Tarrant County Community College
Certificate - Medical Terminology
Tarrant County Community College
High School Diploma -
James Bowie High School
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