Allison Bryant
Independent Contractor
Winter Park,USA
1
Certification
25
years of professional experience
Administrative Assistant supporting executive leadership with calendar management, email triage, travel coordination, and report preparation. Manages committee materials, purchase requests, payroll backup, and event logistics for career fairs, expos, and workshops. Keeps operations moving through accurate documentation, confidential handling, and timely follow-through across multiple administrative channels.
Work History
Administrative Assistant III
10 Years 2 Months- Serves as primary contact and administrative support for Executive Director of Career Services. Manages calendar appointments, Director's emails to flag matters of urgency. Serves on several internal and external committees. Responsible for compiling and submitting a variety of reports to include weekly, monthly, semester, and annual reports. Various data collection and analysis upon request. Assists with purchases and department payments using Pcard. Submits large monetary purchase requests through General Counsel approval process. Liaison for a variety of university annual fundraising campaigns. Participates in event set up, day off, and event break down for a number of career fairs, expos, and workshops given throughout the year and by semester. Serves as administrative back up in the absence of the Executive Assistant to the Assistant Vice President. Editorial duties for various correspondences and reports. Serves as HR backup and payroll authorizer. Completes all travel paperwork, arrangements, and reimbursements for staff.
Office Manager
1 Year 8 Months- Management of office operations to include supervision of front desk reception area and hiring of support staff. Served as administrative back up to Vice Provost in assistant's absence. Provided administrative support to Associate Vice President of Marketing and Outreach to include management of calendar, preparation of correspondence reports and meeting minutes. Coordinated faculty travel, reimbursements, and requisitions. Served as back up for payroll and other HR functions. Assisted with department functions and events both internally and externally which included preparation of facilities, materials, admin support and reservations. Served as logistical liaison for various internal summits and conferences.
Senior Secretary
1 Year 4 Months- Provided administrative support to Office Manager and Senior Administration. Front reception area coverage, handling main line phone inquires, deliveries, student questions, conference room bookings, mail distribution. Submitted work orders for building maintenance, ordered office supplies, processed student forms and created various tracking spreadsheets. Responsible for maintaining state vehicle reservations, office key distribution, provided assistance with relevant functions and events. Coordination of assigned university campaigns, internal and/or collaborative summits and conferences as needed.
Risk Management Assistant
4 Months- Central Florida Communities Human Resources administrative support defined by Director of Human Resources. Prepared meeting agendas, exhibits, documents and minutes for quarterly and monthly committee meetings. Worker's Compensation claim reporting, medical management, litigation control. Fleet administration and management to include Fuel Program, fleet registration and accident claim reporting. Report and process all other insurance and internal claims. Handled all legal record requests. Completed insurance application; track and trend QA analysis results.
Administrative Assistant
1 Year 2 Months- Assistant to facility Administrator, Nursing, and Social Services. Scheduled calendars, created reports and correspondences; assisted with payroll and employee attendance recording, central filing system, medical data entry. Mail distribution, medical deliveries, conference calls, customer service, handled multi lined phone, handling of sensitive information and patient admission records. Created documents, charts and graphs, logs, audit sheets, census data, bookkeeping, bank deposits. Edited various correspondences for accuracy. Employee training on new software module implementation, attended training sessions, resolved troubleshooting issues.
Staff Assistant
1 Year 6 Months- Data input with expert organizational and research methodology; implementation of online burial search tool on the City's website. Interim office manager of Winter Park Tennis Center; assisted City Clerk by organizing agenda discussion items and commission meeting set up and drafting minutes, election phone inquiries, accepted bid packages and attended bid proceedings for contracting services within the City. Liaison for Keep Winter Park Beautiful Board, purchase orders, implementation of local volunteer projects and clean up events, monthly meetings and minutes. Performed administrative tasks which included generating facility booking contracts and processing payments. Provided consistent quality correspondence with City officials, Commissioners, and local media.
Records Assistant
7 Years- Documentation and record management for customer purchases following company guidelines, created and maintained profiles using software, data entry and handling of legal contracts and deeds, record keeping of legal, business, and regulatory requirements; inventory classification and archiving. Provided upper management with administrative assistance, distributed mail, answered phones, scheduled meetings, annual audit projects. Transcribing, formatting, inputting, editing, retrieving, and transmitting text and data. Excellent customer service.
Freelance Writer
15 Years 4 Months- Servicing business clients with feature length narratives, copy editing, and editorial planning. Social media marketing and blogging; ghostwriting. Development of public relations press releases, drafting and editing articles. Community collaboration for business/client relations and networking. Drafting speeches, brochures, promotional materials, branding techniques, proofreading. Providing clients with website content, business proposals, company manuals and guidelines.
Education
Bachelor of Arts - English - Technical Writing and Editing
Associate of Arts - General Studies
Skills
Administrative Operations: Office management
Meeting minutes
Correspondence
File management
Proofreading
Coordination & Logistics: Calendar management
Travel coordination
Report preparation
Project coordination
Records management
Certification
Certified Notary
Timeline
Administrative Assistant III
University of Central Florida - Career Services
06.2016 - 08.2026Read More
Office Manager
University of Central Florida - UCF Connect
10.2014 - 06.2016Read More
Senior Secretary
University of Central Florida - UCF Connect
06.2013 - 10.2014Read More
Risk Management Assistant
DSI Management
11.2012 - 03.2013Read More
Administrative Assistant
DSI Management - Howell Branch Court
09.2011 - 11.2012Read More
Freelance Writer
Independent Contractor
04.2011 - CurrentRead More
Staff Assistant
City of Winter Park - Parks and Recreation Dept
08.2009 - 02.2011Read More
Records Assistant
Stewart Enterprises - Records Management Center
01.2002 - 01.2009Read More
Valencia College
Associate of Arts from General Studies
Read More
University of Central Florida
Bachelor of Arts from English - Technical Writing and Editing
Read More
ACTIVITIES AND HONORS
Frequently attends local professional development meetings, a variety of continuing education courses and seminars, and attends Central Florida networking events for further growth. Certified Notary.