Alyssa Shah
Nashua,NH
Overview
2025
2025
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Perkins School for the Blind
Watertown, MA
2025 - 2026
- Facilitated CEO's readiness by organizing briefing materials, presentations, and agendas for meetings and events.
- Streamlined CEO's calendar for efficient scheduling of internal meetings, external engagements, and travel logistics.
- Acted as the primary point of contact for the CEO, ensuring timely and accurate communication with staff, board members, donors and external partners.
- Coordinated CEO's participation in internal events, board meetings, school activities, and donor engagements, ensuring effective representation.
- Edited and proofread correspondence, reports, and communications on behalf of the CEO.
- Executed preparation and submission of monthly expense reports in Workday, maintaining compliance with organizational financial protocols.
- Supported members of the Senior Leadership Team by processing invoices, scheduling meetings, and coordinating travel.
- Helped coach the Perkins cheerleading and track teams.
Administrative Support Specialist (RIF)
Galehead Development
Boston, MA
01.2023 - 01.2025
- Provide high-level administrative support and assistance to the CEO, COO, CRO and CDO including Microsoft Outlook calendar management, arranging and managing travel, assisting with expense reports, preparing meeting materials and taking meeting minutes.
- Managed Salesforce case queue for review and signatures on legal documents, ensuring timely processing of NDAs, Service Agreements, and Work Orders.
- Facilitated the collection of executive signatures through DocuSign and organized notarization for essential documents.
- Assisted HR team with candidate sourcing, screening interviews, preparing meeting materials, and facilitating employee engagement initiatives.
- Plan company-wide events which include venue research and booking, hotel blocking, booking conference rooms, ordering catering, and ensuring proper communications are shared with the team.
- Coordinated office management tasks including weekly team lunches, maintaining stock of food, drinks, and office supplies, sorting and scanning incoming mail, and managing guest registration and ID card issuance for new employees.
Technical Recruiter (RIF)
Randstad Digital
Boston, MA
01.2022 - 01.2023
- Leveraged LinkedIn Recruiter, Bullhorn, and Monster to source and present high-quality candidates for open positions, enhancing client satisfaction.
- Conduct 10-15 phone screens daily with technical candidates.
- Coordinated 3-5 interviews weekly between candidates and client hiring managers to streamline hiring process.
- Define job descriptions and qualify candidates based on skill set, experience, and education.
- Negotiate wage rates and other terms and conditions of employment with candidates.
- Maintained diverse candidate pipeline to effectively address current and future recruitment needs.
- Used Google Suite for effective communication and scheduling for internal and external communication and scheduling meetings.
- Placed more than 15 candidates into both contract and permanent roles since March 2022.
Administrative Assistant
ZS Associates
Boston, MA
01.2021 - 01.2022
- Managed the calendars of each stakeholder via Microsoft Outlook, ensuring that all conflicts are addressed and adjusted immediately.
- Coordinated domestic travel arrangements, booking flights and hotels through company travel agency to ensure seamless travel experiences.
- Supported 12-14 stakeholders, facilitating day-to-day work operations and enhancing workflow.
- Maintained regular communication with stakeholders to strengthen relationships and improve collaboration.
Recruiting Consultant
Next Level Recruiting
Remote
01.2020 - 01.2021
Talent Acquisition Coordinator and Trainer
Signature Inc.
Remote
01.2019 - 01.2021
Administrative Assistant
Ascesion Management Inc. (Branch of Signature Inc.)
East Providence, RI
01.2018 - 01.2019
Account Manager
Primus Management Group (Branch of Signature Inc.)
Wilmington, MA
01.2017 - 01.2018
Education
B.A. - Business Management
Endicott College
Beverly, MA01-2018
Skills
- Microsoft 365 (Outlook, Sharepoint, OneNote, OneDrive, Teams, Word, PowerPoint, Excel), Google Suite (Docs, Sheets, Gmail, Drive, Chat), Canva, DocuSign, Salesforce, Emburse Enterprise (formerly Chrome River), Gusto, DocJuris, Workday
Timeline
Administrative Support Specialist (RIF)
Galehead Development
01.2023 - 01.2025
Technical Recruiter (RIF)
Randstad Digital
01.2022 - 01.2023
Administrative Assistant
ZS Associates
01.2021 - 01.2022
Recruiting Consultant
Next Level Recruiting
01.2020 - 01.2021
Talent Acquisition Coordinator and Trainer
Signature Inc.
01.2019 - 01.2021
Administrative Assistant
Ascesion Management Inc. (Branch of Signature Inc.)
01.2018 - 01.2019
Account Manager
Primus Management Group (Branch of Signature Inc.)
01.2017 - 01.2018
Executive Assistant to the Chief Executive Officer
Perkins School for the Blind
2025 - 2026
B.A. - Business Management
Endicott College