ALYSSA STONE
Yerington,NV
Summary
Friendly School Secretary offering proven success delivering administrative support to school leaders. Reputation for positive attitude, determined work ethic and sound judgment. Adaptable to anticipate issues and proactively solve problems. Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Experienced in fast-paced environments and adaptable to last-minute changes. Thrives under pressure and consistently earns high marks for work quality and speed.
Overview
17
17
years of professional experience
Work History
Elementary School Secretary
Lyon County School District
Yerington, NV
06.2023 - Current
- Ensured that all visitors signed in upon entering the building per safety regulations.
- Organized and maintained student records, attendance data, and other confidential information.
- Kept track of student immunization records in accordance with state laws.
- Distributed report cards at the end of each semester in accordance with established timelines.
- Coordinated field trips including arranging transportation and obtaining necessary permissions from parents.
- Monitored student attendance daily and reported any discrepancies to the appropriate personnel.
- Performed general clerical duties such as filing documents, photocopying materials.
- Responded promptly to inquiries from faculty members regarding school policies or procedures.
- Managed student files ensuring all forms were up to date and complete.
- Assisted teachers with classroom activities such as grading papers, preparing materials.
- Composed correspondence on behalf of the principal or other administrators when requested.
- Provided administrative support to the principal by typing letters, memos, reports.
- Created weekly newsletters to inform parents of upcoming events at the school.
- Scheduled parent-teacher conferences and other meetings.
- Greeted visitors and answered incoming calls in a professional manner.
- Managed multiple calendars, expense reports, reimbursements and meeting preparation.
- Handled confidential information regarding students carefully and with discretion.
- Promoted collaborative teamwork and loyalty among school staff by modeling empathy and compassion.
- Communicated with parents, teachers and members of public with patient demeanor.
- Resolved issues with parents using active listening skills to de-escalate difficult situations.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Handled incoming calls and directed callers to appropriate department or employee.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Office Assistant/ Accounts Payable
Silverado Ranch Supply
Yerington, NV
01.2007 - 01.2009
- Managed office supplies, vendors, organization and upkeep
- Answered and managed incoming and outgoing calls while recording accurate messages
- Opened and properly distributed incoming mail
- Drafted biweekly time sheets for 17 executives and employees
- Obtained signatures for financial documents and internal and external invoices
- Posted receipts to appropriate general ledger accounts
- Researched and resolved accounts payable discrepancies
Branch Administrator/ Accounts Payable, Receivable
M.F. Barcellos
Yerington, NV
01.2020
- Obtained signatures for financial documents and internal and external invoices
- Drafted biweekly time sheets for 7 executives and employees
- Opened and properly distributed incoming mail
- Helped distribute employee notices around the office
- Answered and managed incoming and outgoing calls while recording accurate messages
- Monitored payments due from clients and promptly contacted clients with past due payments
- Business Taxes quarterly Accounting and yearly taxes Taking accurate inventory using excel and spreadsheets
Education
GED -
Yerington High School
01.2008
WGU Bachelor Program for Elementary K-8 -
University of Phoenix
Early Childhood Education -
WGU
Skills
- Accounts payable specialist
- Expertise in invoice and payment transactions
- QuickBooks specialist
- Exceptional organization
- Microsoft Office proficiency
- Excel
- Excellent customer service
- Time management
- Data entry
- Professional phone etiquette
- Subbing and managing classrooms
- Parent-Teacher Liaison
- Meeting Preparation
- Scheduling appointments
- Document Management
- Phone Etiquette
- Administrative Support
- Bookkeeping
- Report Preparation
- Appointment Coordination
- Records Management
- Clerical Support
- Project Planning
- Office Administration
- Spreadsheet tracking
Currentjob
Substitute Teacher for Lyon County School District
Volunteer Experience
- AYSO SOCCER- Regional Commissioner/ current coach
- Walker River Baseball- Coach
Timeline
Elementary School Secretary
Lyon County School District
06.2023 - Current
Branch Administrator/ Accounts Payable, Receivable
M.F. Barcellos
01.2020
Office Assistant/ Accounts Payable
Silverado Ranch Supply
01.2007 - 01.2009
GED -
Yerington High School
WGU Bachelor Program for Elementary K-8 -
University of Phoenix
Early Childhood Education -
WGU