Amanda K. Stai
Belgrade,MN
Summary
Accounts payable, receivable and office administration specialist skilled in high-volume data entry and process optimization. Proficient in managing billing configurations and ensuring data integrity, contributing to accurate end-of-month reconciliations and enhanced operational efficiency across enterprise workflows.
Overview
25
25
years of professional experience
Work History
Accounts Payable / Office Assistant
Associated Milk Producers Inc
Paynesville, MN
11.2024 - Current
- Leveraged Oracle JD Edwards EnterpriseOne ERP and DSI by EverAg to process multi-department purchase orders, coordinating billing configurations to streamline enterprise workflows.
- Maintained accounting code integrity and ensured accurate data alignment to facilitate end-of-month ledger balancing and reporting.
- Prioritized billing communication and vendor data requests across multiple processing queues, ensuring high-quality work output.
Administrative Assistant
Steffl Drilling & Pump, Inc
Willmar, MN
12.2021 - 11.2024
- Directed daily invoice generation, prepared customer quotes, and cleared late payments through collection initiatives to enhance cash flow.
- Processed high-volume consumer payments, managed ACH accounts, and supported contract change orders across multiple business priorities.
- Coordinated office operations by answering phones and assisting customers and vendors.
- Calculated timecards, prevailing wage, vacation and sick leave, and employee commissions to support accurate payroll processing.
Licensed Insurance Agent
Ellerbroek & Associates
Sibley, IA
08.2020 - 12.2021
- Sold and managed auto, residential property, personal watercraft, and umbrella or excess liability insurance to meet client needs.
- Provided customer service while assisting with billing, policy changes, claims, and coverage-related issues to enhance client satisfaction.
- Composed policy options, quotes, and educational materials to inform prospective and existing insurance clients.
- Executed sales strategies to engage potential customers. by keeping accurate records of personal information for prospects and customers.
- Obtained licenses for personal lines insurance in Iowa and North Dakota.
Legal Assistant
DeKoter, Thole, Dawson & Rockman, PLC
Sibley, IA
04.2019 - 04.2020
- Supported lawyers in preparation for transactional closings, depositions, hearings, trials, and conferences while managing administrative tasks for individual cases.
- Conducted investigations of factual evidence for transactions and cases; created exhibits, charts, and diagrams to effectively present information.
- Assisted lawyers in preparing for transactional closings, depositions, hearings, trials, and conferences.
- Managed organization and tracking of files while maintaining a case-management database.
Logistics Assistant
G & D Integrated
Round Lake, MN
03.2018 - 04.2019
- Liaised with customers and Facility Manager to ensure efficient receiving, sorting, and distribution of products.
- Negotiated transport of goods with vendors and freight companies and resolved delivery or damaged-goods issues during shipping.
- Acted as a liaison between customers and the Facility Manager to support efficient receiving, sorting, and timely distribution of products.
- Facilitated return procedures for delivery discrepancies against purchase orders to enhance accuracy in inventory management.
- Managed documents and records on safety committee, ensuring compliance and safety of PIT equipment.
Certified Welder
Fast Global Solutions
Windom, MN
01.2012 - 01.2018
- Configured wire feed MIG and ACCU PULSE settings to produce high-quality spray transfer welds with .035 and .045 hardwire.
- Configured wire feed MIG and ACCU PULSE settings to achieve spray transfer welds with .035 and .045 hardwire.
- Supported Operations Manager by optimizing product flow, categorizing projects, and streamlining production processes to meet project completion timelines.
Assistant Director of Environmental Services
Healthcare Services Group
Wayzata, MN
01.2010 - 01.2011
- Trained as assistant account manager in fast-paced entrepreneurial work environment to enhance team capabilities.
- Supported operational issue resolution, employee resource allocation, financial controls, and client expectations.
- Resolved operational issues, allocated employee resources, managed financial controls, and met client expectations to ensure service quality.
Office Manager
RemCo / Wild West Transportation
Marshall & Alexandria, MN
01.2002 - 01.2010
- Processed A/P check runs and approved and submitted weekly payroll.
- Provide general management and administrative guidance to CDL drivers and other employees.
- Oversaw and guided administrative functions for office staff, ensuring operational efficiency and compliance.
- Responsible for processing A/P check runs, approving and submitting weekly payroll.
- Managed human resource tasks including pre-employment screenings, background checks, new hire paperwork distribution and collection, health insurance forms, and 401(k) enrollments.
- Assisted with month-end closing process and preparation of monthly financial reports to support accurate financial tracking.
- Ensured timely submission of monthly state gross receipts and sales tax returns to maintain accurate financial records.
- Performed various administrative reporting and tasks to support office operations.
Education
Business Management- A.A.S. - Business Management
Minnesota West Community and Technical College
Worthington, MN06-2027
Accounting – A.A.S. - Accounting
Minnesota West Community and Technical College
Worthington, MN06-2027
High School Diploma - Eagle Bend, MN
Eagle Valley High School
Eagle Bend, MN05-2001
Skills
- Full-Cycle Accounts Payable
- Full-Cycle Accounts Receivable
- Financial reporting tools
- Payment processing systems
- Accounts receivable management
- Accounts payable management
- Data processing management
- Ledger reconciliation
- Intercompany transactions
- Month-end closing
- DSI by EverAg ERP
- TurningPoint Systems ERP
- Data processing
- Vendor relationship management
- Administrative support
- Office administration
- Invoice reconciliation
- Digital management
- Expense tracking
- Operational support
- Expense reporting
- Payment processing
Timeline
Accounts Payable / Office Assistant
Associated Milk Producers Inc
11.2024 - Current
Administrative Assistant
Steffl Drilling & Pump, Inc
12.2021 - 11.2024
Licensed Insurance Agent
Ellerbroek & Associates
08.2020 - 12.2021
Legal Assistant
DeKoter, Thole, Dawson & Rockman, PLC
04.2019 - 04.2020
Logistics Assistant
G & D Integrated
03.2018 - 04.2019
Certified Welder
Fast Global Solutions
01.2012 - 01.2018
Assistant Director of Environmental Services
Healthcare Services Group
01.2010 - 01.2011
Office Manager
RemCo / Wild West Transportation
01.2002 - 01.2010
Business Management- A.A.S. - Business Management
Minnesota West Community and Technical College
Accounting – A.A.S. - Accounting
Minnesota West Community and Technical College
High School Diploma - Eagle Bend, MN
Eagle Valley High School