AMANDA L. JOHNSTON

• Provide direct grant and contract support to Principal Investigators:
• Schedule meetings regularly with Principal Investigators to review posted expenditures.
• Compose forecasting reports for Principal Investigators to determine future available balances.
• Provide reporting to Principal Investigators and supervisor about any funding shortfalls, and plan for contingencies.
• Prepare financial information for Principal Investigator review, programmatic reports, or any other ad-hoc requests.
• Provide Principal Investigators with scheduled transaction reports.
• Maintain and manage sponsored programs according to uniform guidance:
• Monitor grants and contracts to ensure awards are administered according to government and sponsor regulations.
• Research budget discrepancies and initiates any adjustments needed.
• Collaborate closely with Central Sponsored Programs Accounting staff to analyze and maintain each portfolio, according to sponsor guidelines and university policy.
• Assist with level of effort monitoring and reviews effort reports for accuracy.
• Record payroll changes for faculty and staff.
• Review and approve all expenditures to ensure compliance with Federal and sponsor terms and conditions, including award specific terms and conditions.

• Monitor post-award activities to insure adherence to sponsor guidelines and all reporting
  requirements are met
• Set up and maintain accounting system for the accurate management of grant funds
• Prepare data for financial reports, budgets, budget and research fund reconciliations,
  forecasting, analysis, and ad-hoc reports for Administrators and PI's as needed
• Review terms and conditions of new awards for issues involving allowable costs,
  re-budgeting and reporting requirements, confidentiality clauses, faculty time and effort
  monitoring, cost sharing, equipment justification, and ensure compatibility with sponsoring
  agencies' regulations and university policies and procedures
• Compile financial data for use in forecasting and analysis
• Coordinate proposal submissions by meeting with team to discuss proposed resources,
  draft administrative components, review budget and drive deadline achievement
• Complete daily cash functions like account tracking, payroll and wage allocations,budgeting, donating and cash and banking reconciliations
• Support monthly reporting analysis to achieve validation of internal reports and to reconcile
  production operations and general ledger

• Act as University Head Cashier; perform deposits, daily bank posting, campus gateway
  transaction reconciliation, general ledger posting and reconciliation
• Accurately enter high volume of check, EFT, cash and credit card payments or refunds
• Establish new payment gateways for various on-campus departments and events
• Maintain third party tuition billing for undergraduate and graduate divisions through state
  and private agencies
• Generate and submit invoices based upon established accounts receivable schedules and terms
• Maintain receivables for all Graduate and Continuing Education divisions
• Research and monitor receivables, keeping a clear record of balances and collection
  attempts
• Maintain payables for student account credit balances; issue student refunds in compliance with Federal Title IV Funds Policy
• Manage time independently, prioritize and meet deadlines during peak billing seasons and
  high work volume

• Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
• Maintained accounting records utilizing in-house and client systems.
• Input high volume of monthly invoices with consistent accuracy.
• Facilitated timely month-end closing activities by completing accurate journal entries and account adjustments.
• Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
• Collaborated with other accounting clerks to maintain a cohesive and supportive work environment, fostering knowledge sharing and continuous improvement efforts.
• Supported audit preparations through meticulous documentation review and prompt response to auditor inquiries.
• Enhanced financial reporting accuracy by conducting thorough account reconciliations and resolving discrepancies promptly.
• Identified and resolved internal accounting variances, promoting data accuracy.
• Improved cash flow management with diligent monitoring of incoming payments and timely collections followups.
• Demonstrated adaptability by learning new software tools and accounting practices, ensuring continued professional development and growth.
• Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.