America Jimenez
Salinas,CA
Summary
Orderly and committed administrative assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Overview
1
1
year of professional experience
Work History
Administrative Assistant
Montage Health Foundation
Monterey, CA
11.2023 - Current
- Facilitated communication between different departments within the organization.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Handled confidential documents in an organized fashion according to established protocol.
- Managed database systems containing customer contact information.
- Processed invoices for payment using accounting software applications.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Managed office supplies inventory and placed orders when necessary.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Answered questions from customers regarding products and services offered by the company.
- Conducted research on various topics as requested by management.
- Developed and maintained filing systems for confidential documents and records.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Compiled data from various sources into organized reports for review by management team.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Directed customer inquiries to appropriate department personnel.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Handled incoming calls and directed callers to appropriate department or employee.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
Education
High School Diploma -
North Monterey County High School
Castroville, CA06-1991
Some College (No Degree) - Business Management
Hartnell College
Salinas, CASkills
- Proposal Writing
- Research
- Workflow Optimization
- Mail handling
- Quality Assurance
- Report Writing
- Check processing
- Data Entry
- Reception oversight
- Spreadsheet Management
- Filing
- Meeting planning
- Calendar Management
- Digital Archiving
- Clerical Support
- Office Administration
- Document Control
- AR/AP
- Cash deposit preparation
- Recordkeeping
- Credit checks
- Database entry
- Microsoft Excel
- Spreadsheets
- Reading Comprehension
- 10-key proficiency
- Document retrieval
- Proofreading
- Timeline Planning and Management
- Microsoft
- Travel Arrangements
- Microsoft Office Suite
- QuickBooks expert
- Deadline-oriented
- Account balancing reconciliation
- Presentation Preparation
- Phone call answering
- Inventory supplies
- Billing and coding
- Training and coaching
- Spanish Fluency
- File Organization
- Computer Skills
- Administrative Support
- Staff Motivation
- Computer Proficiency
Affiliations
- Love spending time with my children and watching their sporting events.
- Love gardening with my daughter
- Date nights with my husband
Languages
Spanish
Native/ Bilingual
Accomplishments
- Excellent Customer Service Award
- Teamleader Award
- CNA
- Home Health Aid
References
References available upon request.
Timeline
Administrative Assistant
Montage Health Foundation
11.2023 - Current
High School Diploma -
North Monterey County High School
Some College (No Degree) - Business Management
Hartnell College