Amy S. Monear
Madison
Summary
Over 35 years of administrative support experience with a focus on optimizing team logistics and enhancing operational efficiency. Expertise in budget management and coordination of complex travel arrangements. Strong relationship-building skills ensure seamless communication within diverse teams.
Overview
17
17
years of professional experience
Work History
Sr. Administrative Assistant
Exact Sciences
Madison
03.2022 - 04.2024
- Report directly to the Sr. Director, Corporate Security
- Managed scheduling and calendaring for team meetings to optimize time and resource allocation.
- Coordinated travel arrangements, conference registrations, and expense reimbursements to support team logistics
- Managed budget maintenance to ensure financial accuracy and adherence to departmental limits
- Complete purchase requisitions in SAP, follow through with billing and sending the appropriate purchase orders to vendors and Capex form completion
- Conga Super User – enter contracts into Conga
- Established and maintained relationships within and outside of the department
- Recorded minutes during meetings to ensure accurate documentation of discussions and decisions.
- Coordinated catering services for events to provide meals and refreshments for attendees.
- Employee identification badge printing
- New Employee Orientation – work with the photographer on checking new employees in, which includes uploading photos into CloudBadging, entering employee photos and badge numbers into S2, sending the badge numbers to payroll, and distributing badges to the new employees
- Processed Service Now requests to ensure timely resolution.
- Organized company and department team-building events to enhance employee engagement and foster collaboration
Sr. Administrative Secretary - Confidential
American Family Children’s Hospital
Madison
05.2016 - 10.2017
- Reported directly to the Director of Surgical Services
- Calendaring: includes scheduling large meetings with other entities i.e., School of Medicine and Public Health (SMPH), University of Wisconsin Medical Foundation (UWMF)
- Travel arrangements, conference registration, airline reservations, expense reimbursement
- Coordinated site visits with out-of-state hospitals, managing logistics including airline, hotel, daily itineraries, tours, meetings, and meals.
- Coordinated interviews for various positions
- Meeting recorder for various meetings held throughout AFCH, including meetings of the Vice President
- Created photo reference sheets for departments, enhancing communication of physician information.
- Epic Proctor for employees needing to take exams
- Oversaw office supply ordering, ensuring consistent inventory levels to support departmental operations.
- Entry of purchase requisitions into PeopleSoft Financials
- Creation and maintenance of spreadsheets for various projects
- Department delegate for Computer Systems Authorization Requests (CSAR)
- Handled Plant Engineering requests, including fixing, moving, and ordering equipment.
- Ensure employees are Joint Commission compliant i.e., nursing licenses, CPR certifications
- Supported the Program Manager for the Pediatric ACS Trauma Program
- Designed bulletin boards to communicate important information effectively.
Sr. Administrative Secretary - Confidential
University of Wisconsin Hospital and Clinics (UWHC)
Madison
01.2014 - 04.2016
- Reported directly to the Director of Heart, Vascular and Thoracic Care
- Scheduled large meetings with entities such as School of Medicine and Public Health (SMPH) and University of Wisconsin Medical Foundation (UWMF), and coordinated cardiology software demonstrations with off-site companies.
- Meeting scheduler and recorder for Resuscitation Review Committee which included Doctors, Directors, Managers from all departments throughout the hospital
- Coordinated Heart, Vascular and Thoracic Patient and Family Centered Care Advisory Council, including invitation calls, catering, incentive gifts, agenda preparation, and valet parking.
- Coordination of interviews for many various positions for the Heart, Vascular and Thoracic Service Line
- Executed credit card reconciliation to ensure accuracy in financial reporting.
- Entry of purchase requisitions into PeopleSoft Financials
- Creation and maintenance of spreadsheets for various projects
- Executed ordering of office supplies to maintain inventory levels.
- Department delegate for Computer Systems Authorization Requests
- Designed photo reference sheets for each department, including physicians
- Mock Code observer for code blue pages
- MyTime timesheet entry, maintenance, and approval
Administrative Secretary - Confidential – Information Services
University of Wisconsin Hospital and Clinics (UWHC)
Madison
05.2012 - 01.2014
- The Administrative Secretary Confidential is responsible for providing departmental administrative support to the Director of Medical Informatics, Medical Director of Inpatient Informatics, VP of Information Services, Directors, Managers, Supervisors, and other employees within Information Services.
- Coordinated office operations and managed departmental activities, including purchasing and budget report preparation, to support overall efficiency.
- Scheduled meetings and supported daily operations while managing sensitive personnel information related to staff performance.
- Made arrangements for meetings and maintained agendas and reports
- Coordination of training/conferences/seminars and travel arrangements associated with them including air travel.
- Reconciled corporate credit card transactions, ensuring accuracy of financial records and compliance.
- Edited and distributed the IS newsletter to inform staff about departmental news and updates.
- Edited and distributed the PRN newsletter to communicate important updates within the organization.
Human Resources Assistant
University of Wisconsin Hospital and Clinics (UWHC)
Madison
11.2006 - 05.2012
- Served as primary contact, delivering high-quality, consistent, and courteous service to employees, customers, and visitors in Human Resources.
- Determine benefit eligibility for new hires, review employee status changes and audit retirement plan enrollments
- Assisted with coding, processing and review of employee benefit applications
- Oversaw record-keeping for employee benefit and personnel files to ensure accuracy and compliance.
- Coordinate benefit reminder letters to ensure timely receipt of benefit enrollments
- Performed Microsoft Access data entry for Family Medical Leave (FMLA) and Leave of Absence (LOA) requests and distributed approval/denial information to employees and management.
- Supported planning and execution of special events and volunteer opportunities to enhance community engagement.
Education
Administrative Assistant Program -
Wisconsin Indianhead Technical Institute
Ashland, WI01-1987
Skills
- Scheduling management
- Travel coordination
- Report generation
- Office administration
- Contract administration
- Budget oversight
- Data analysis
Accomplishments
- 2016 Adopt-A-Family Logistics Coordinator
- 2016 to May 2016, member – HVT PFAC (Heart, Vascular and Thoracic Patient and Family Advisory Council)
- 2016 to 2018, Patient and Family Centered Care Yearly Event Coordinator
- 2009 to 2010, 2014-2016, American Heart Association Heart Walk Team Captain for UW Hospital and Clinics Human Resources Department
- 2007 to 2010, Logistical Coordinator for Take Our Children to Work Day, UW Hospital and Clinics
- 2007 to 2011, 2016 – Logistics Coordinator for annual Chicago Shopping Trip, UWHC
- 2007 to 2010, Assisted in fundraising efforts and volunteer for the American Family Children’s Hospital, Sing for the Children, American Family Children’s Hospital
- 2009 Secretary for Dane County Parent Council – Verona Tot Center
- 2001 to 2011 Volunteer for the Toys for Tots Program, United Way of Dane County
- 2004 Volunteer, United Way of Dane County, Thanksgiving Basket Program
- 2004 Volunteer, United Way of Dane County, Giving Tree Program
Timeline
Sr. Administrative Assistant
Exact Sciences
03.2022 - 04.2024
Sr. Administrative Secretary - Confidential
American Family Children’s Hospital
05.2016 - 10.2017
Sr. Administrative Secretary - Confidential
University of Wisconsin Hospital and Clinics (UWHC)
01.2014 - 04.2016
Administrative Secretary - Confidential – Information Services
University of Wisconsin Hospital and Clinics (UWHC)
05.2012 - 01.2014
Human Resources Assistant
University of Wisconsin Hospital and Clinics (UWHC)
11.2006 - 05.2012
Administrative Assistant Program -
Wisconsin Indianhead Technical Institute