Jamie Whitford

Dynamic Sr. Administrative Assistant with a proven track record at the City of Lodi, excelling in project coordination and vendor relations. Recognized for enhancing team productivity through effective calendar management and process optimization. Adept at maintaining confidentiality while delivering exceptional customer service and meticulous expense reporting.

Experienced with managing complex administrative tasks and supporting senior executives. Utilizes organizational skills to streamline office operations and enhance productivity. Track record of effective communication and problem-solving to meet team objectives.

Professional administrative expert with significant experience in high-level support roles. Possess strong skills in calendar management, document preparation, and office operations. Known for collaborative leadership, adaptability, and results-driven approach. Highly reliable and effective in fast-paced environments.

Knowledgeable assistant with background in managing office operations and supporting executive-level staff. Successfully coordinated schedules, handled correspondence, and organized meetings to enhance team productivity. Demonstrated organizational and communication skills while maintaining high level of confidentiality.

Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.

• Responded to various customer inquiries each day.
• Updated and maintained company database to reflect current and accurate client records for more than numerous accounts.
• Implemented new, interactive employee scheduling system to monitor, gauge and project staffing needs.
• Coordinated weekly project team meetings and drafted agendas to increase meeting efficiency.
• Assisted management with the training of new staff members.
• Managed inventory and office budgeting for supplies for busy office of 60+ employees.
• Event Planning - Successfully planned and executed corporate meetings, lunches and special events for groups of 100+ employees.
• Increased office productivity by implementing numerous process improvements.
• Travel Planning - Booked heavy domestic and international travel for department.
• Scheduling - Communicated with patients through phone, fax, email and in person to schedule appointments and answer inquiries.
• Designed a more efficient Excel template to track and manage office personnel calendars and daily meetings.
• Scheduling - Organized technician schedule for customer jobs.
• Training - Responsible for training all new employees to ensure continued quality of customer service.
• Data Entry - Reviewed and updated client correspondence files and scheduling database.
• Held first-point-of-contact for all internal and external communications with executive-level officers.
• Completed payroll for staff of 60+ direct reports.