Andrea Gibney
Novato,United States
Summary
Empathetic and highly organized person who manages multiple tasks of varying timelines with accuracy and keen attention to detail. Dedicated professional with demonstrated expertise in engaging effectively with diverse stakeholders, including NUSD staff, Agency hires and parents, while maintaining confidentiality in sensitive matters, discussions and communications. Highly self motivated and known for adaptability, creativity, the ability to work independently, a results-oriented mindset and a sense of humor. Committed to making meaningful contributions and advancing organizational goals.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Administrative Assistant III
Novato Unified School District
Novato CA
07.2024 - Current
- Ensures Sp Ed staffing gaps are filled with Agency hires, ensures all necessary credentials are correct & up to date, locates & places substitutes.
- Hires and places Para educators as classroom aides or 1:1 student support throughout the district.
- Prepares annual calendars and work schedules for Sp Ed Agency staff including Speech Therapist, School Psychologists Occupation and Physical Therapists.
- Creates Personnel Action Forms for Sp Ed staff entering or leaving the District.
- Prepares stipend requests and timesheets for various categories such as extra duty, professional development for NUSD and Sp Ed agency staff members.
- Creates MOU for external professionals who conduct Independent Education Evaluations (IEE), ensures DOJ & TB records are kept and reconciles their invoices and payments accordingly.
- Coordinates paperwork and payments for Sp Ed Dept. confidential legal agreements and settlements with discretion.
- Manages & reconciles Sp Ed Department budget monthly and annually, keeps detailed logs of all Sp Ed expenses.
- Creates individual POs for monthly payments to Non Public schools and Non public Agencies.
- Keeps detailed track of student's services, attendance and service minutes to ensure charges and payments are correct.
- Creates accurate spreadsheets of individualized services and costs for specific reimbursement requests from SELPA for costs as Extended school year (ESY) Medically fragile students, Low Incidences Assistive Technology, Dedication to Special Education (DSE) & Captain Cadre grants.
- Creates Individual Service Agreements (ISA) for each student and Vendors who will be of cost to the Sp Ed dept.
Paraeducator II
Olive Elementary, NUSD
Novato
08.2023 - 06.2024
- Delivered instruction individually & in small groups.
- Engaged students with individualized educational, behavioral, and emotional support.
- Maintained classroom order and enforced school and class rules and expectations.
- Monitored student classroom and outdoors activities to promote student safety.
- Prepared instructional materials for group and one-on-one use to comply with established curriculum.
- Ran circle time, daily classroom activities in teacher's absence.
- Collected and relayed confidential behavioral data to lead teacher for IEP preparation.
Communications Assistant
Women's Funding Network (WFN)
San Francisco
08.2008 - 06.2009
- Established and maintained relationships with other International Women's' organizations, trade unions and news organizations to support communications objectives of the organization.
- Wrote and edited copy for organization's new website and marketing collateral.
- Researched, wrote, edited and prepared presentations and speeches for multiple speakers at WFN National Conference 2009.
- Performed clerical duties, kept track of income & expenses, established and balanced budgets, screened phone calls & vetted all contact with Communications Manager.
- Acted as personal assistant to Communications Manager-scheduled meetings, arranged travel plans, accommodation & built relationships with Network partner organizations.
Education
Masters - Development Studies: International Economics, Politics & Human Development
University College Dublin (UCD)
Dublin, Ireland, IrelandBachelor Of Arts - English And History (Honors)
University College Dublin (UCD)
Dublin, Ireland, IrelandSkills
- Advanced proficiency in Outlook, including automation rules, shared calendars, and executive scheduling
- Experience with creating annual work calendars & schedules for Sp Ed Agency hires
- Highly skilled in secure processing of sensitive information in confidential NUSD legal Agreements, Settlements and IEPs
- Expertise in creating, proofreading and editing legal documents (MOUs & Independent Service Agreements)
- Effective at tracking and meeting deadlines and regulatory requirements
- Expertise with detailed information including billing and coding accuracy
- Clear and effective communication in both verbal and written forms
- Composure in high-pressure situations
- Supports a collaborative organizational culture by modeling empathy, transparency, and effective interpersonal communicationSkilled at prioritizing concurrent responsibilities
Certification
- CPI Non Violent Crisis Intervention Certified 2024
- 40 hour Registered Behavior Technician Training 2024
- Adult & Pediatric First Aid/CPR & AED Certified, Red Cross 2023
- Community Mediator Certified, Community Boards, San Francisco 2009
Timeline
Administrative Assistant III
Novato Unified School District
07.2024 - Current
Paraeducator II
Olive Elementary, NUSD
08.2023 - 06.2024
Communications Assistant
Women's Funding Network (WFN)
08.2008 - 06.2009
Masters - Development Studies: International Economics, Politics & Human Development
University College Dublin (UCD)
Bachelor Of Arts - English And History (Honors)
University College Dublin (UCD)