Anita Scruggs

Led end-to-end implementation and enhancement of new HRIS system (UKG), transitioning from Insperity PEO. Spearheaded payroll operations, policy enforcement, and compliance across federal, state, and local regulations. Mentored and developed high-performing team, served as backup for semimonthly, biweekly, and monthly payroll processing for 2000+ personnel, and acted as subject matter expert on payroll. Collaborated cross-functionally with HR, Finance, Operations, and Transitions teams to optimize payroll systems and support acquisitions. Directed equity and buyout payments, supported month-end close and journal entries, and executed audits, workflow improvements, and contingency planning. Delivered internal and external reporting including turnover metrics.

• Implemented and enhanced new HRIS system (UKG) while configuring system, developing mapping, and writing code. Moved from Insperity PEO to UKG.
• Enforced consistent procedures and policies resulting in accurate and timely payroll processing.
• Collaborated with Transitions team to set up newly acquired practices and train new practices on how to use the system.
• Processed year-end balancing and reporting for issuing W-2s and W-2Cs.
• Ensured cross-training and contingency plans were in place to support operational continuity.

Led a team of three payroll professionals, expanding to five during year-end period. Oversaw timely and accurate payroll processing, audits, and related activities, including special projects and quarter- and year-end audits. Conducted analysis and research related to payroll processing and supported reconciliation of all payroll inputs and outputs to ensure compliance with regulatory and organizational requirements. Managed prior period adjustments, including manual checks, stop payments, and reversals. Prepared and reviewed quarter- and year-end reports, and supported audit, budgeting, and forecasting efforts with accurate payroll data.
• Directed a payroll team of three, expanding to five during year-end ensuring accurate and timely payroll for 110+ personnel.
• Streamlined payroll operations to complete processing one full day earlier, minimizing errors and improving overall accuracy.
• Managed audits, reporting, and reconciliations, maintaining 100% on-time compliance and supporting budget/forecasting with reliable data.
• Oversaw prior-period adjustments including manual checks, stop payments, and reversals.
• Reduced error resolution time by 25%, improving efficiency and minimizing payroll disruptions.

Spearheaded payroll operations while managing HRIS system and owning biweekly payroll for local personnel and expatriates. Processed time and attendance data, earnings, deductions, and ad-hoc payments while accounting for shift differentials. Provided motivated leadership and guidance to team of five while delivering training on ADP and supporting continuous improvement. Performed system and process audits across department of labor, 401k, and workers compensation. Prepared several reports on matters including attendance, headcount, and overtime. Managed verification of employment requests, wage attachments, and claims. Managed the full lifecycle of the 401(k) plan, including contributions, distributions, and compliance, ensuring accurate data validation and timely reporting.

• Launched and inaugurated new HRIS system - PAYCOM.
• Designed and instituted new direct deposit/pay card program.
• Ameliorated employee training and development opportunities by implementing new training system.
• Optimized PTO system while automating operations leveraging ADP.
• Supported CEO and HR Director with special projects.
• Served as point of contact and subject matter expert (SME) on ADP, PAYCOM, 401k, and state unemployment.

Directed payroll processing while managing both weekly and biweekly payroll for 3000+ personnel in compliance with union CBA. Oversaw wage adjustments in addition to processing payments for severance pay, reimbursements, travel expenses, and bonuses. Generated and submitted various reports. Maintained compliance with and reported on SOX in addition to performing audits for department of labor and workers’ compensation.

• Implemented and enhanced new HRIS system (UKG/Ultimate Software) while configuring system, developing mapping, and writing code.
• Championed organizational success by developing and delivering training on payroll processes/procedures and UKG/Ultimate Software.

Administrated time/attendance and iPay systems, further processing semi-monthly multiple multi-state payrolls for 3500+ personnel. Processed correct payment of commission, bonuses, severance, and tuition reimbursement. Oversaw both retroactive and benefit premium deduction adjustments in addition to child support, bankruptcy, and tax liens in alignment with legislation. Generated and submitted reports on payroll, time/attendance systems, tax, garnishment, terminations, quarterly gross pay, and direct deposits.

• Developed and integrated reporting process for payroll and benefits functions.
• Optimized payroll process by auditing and reporting on system administration.
• Maintained employee data by collaborating with cross-functional teams including HR and leadership.